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October 13, 2020 at 4:00 PM - Regular Board Meeting

Agenda
1. Call to Order
1.A. Pledge of Allegiance
1.B. Approval of a Flexible Agenda (For Possible Action)
Description:  The Trustees reserve the right to take items in a different order to accomplish business in the most efficient manner.
2. Consent Items SG-G (For Possible Action)
Description:  Information concerning the following consent items has been forwarded to each Board Member for study prior to this meeting.  Unless a Trustee or member of the audience has a question concerning a particular item and asks that it be withdrawn from the consent list, the items are approved at one time by the Board of Trustees.  
Note:  If one of the following items is removed for discussion, it will be heard at the end of the consent items.  
2.A. Minutes of the Regular Board Meeting of September 8, 2020
Description:  Attached are Minutes of the Regular Board Meeting of September 8, 2020 for review and approval. 

RECOMMENDATION:  Approve the Minutes of the Regular Board Meeting of September 8, 2020.
2.B. Accounts Payable Special and Regular Run Vouchers
Description:  A complete list of payments contained in Accounts Payable Special Vouchers numbers 9953, 2119, 2120, 2121, 2122, 2123, 2124, 2125, 2126,  and Regular Run Voucher Number 2127 and 2128  are attached. Vouchers have been prepared in accordance to state law and copies of the Vouchers are available for review by the public at the Superintendent's office prior to the meeting.

RECOMMENDATION: Approve Special Run Voucher Numbers  9953, 2119, 2120, 2121, 2122, 2123, 2124, 2125, 2126, and Regular Run Voucher Number 2127 and 2128.
Attachments: (1)
2.C. Personnel Report No. 20-10
Description:  Listed on the Personnel Report No. 20-04 are personnel actions presented for consideration by the Board of Trustees.  Salaries for individuals employed will be determined in accordance with salary regulations of the District. 
 
RECOMMENDATION:  Approve personnel actions in Personnel Report No.  20-04.
2.D. Budget Voucher Adjustments 
Description:  A complete list of budget adjustments made by the Director of Business Services during the recent course of business is provided for review and approval by the Board of Trustees as required by NRS 354.598005.

RECOMMENDATION:  Approve the Budget Voucher Adjustments as submitted. 
Attachments: (1)
2.E. Emergency Operations Plan
Description:  Per NRS 388.245, the School District must provide the district's safety plan, Emergency Operations Plan, to the Board of Trustees for their annual review.  DCSD Executive Director of Educational Services Area 4, Melissa Rains, has provided a list reflecting the changes made to the manual for this year. 
2.F. Restorative Discipline Plan 
Description:  Executive Director, Ms. Melissa Rains, has provided the Restorative Discipline Plan for Board annual review and approval. 

RECOMMENDATION:  Approve the 2020-21 Restorative Discipline Plan as presented.  
2.G. Bullying Report (Information Only)
Description:  DCSD Executive Director of Educational Services Area 4, Melissa Rains has provided a data report detaliling the bullying, behavior, suspensions, and expulsions from July 1, 2020 to September 30, 2020.
2.H. Appointment of Douglas High School Vice-Principal
Description:  The superintendent brings before the Board a recommendation to hire Greg Thetford as Vice Principal at Douglas High School.  Greg recently served as the Principal at Cedar Ridge High School in Newark, Arkansas; a position he has held for the past 6 years.  Prior to his administrative career, he was a middle school teacher and coach for 10 years.  In 2011, Greg earned his Master's Degree in Educational Leadership from Harding University (Arkansas).  Greg and his wife, Autumn, are the parents of three daughters. 
2.I. Report of Aversive Intervention
Description:  There has been 1 (one) reports of restraint/aversive intervention for the month of October.  A Corrective Action Plan (CAP) has been developed and submitted to the Department of Education under NRS 388.5295.

RECOMMENDATION:  Approve receipt of report under NRS 388.5295.
2.J. Monthly Update of  Enrollment Counts (Information Only)
Description:  Monthly update on enrollment numbers for each school site is provided to the Board. 
3. Introduction and Special Recognition SG-C&R (Special Recognition)
4. Nevada Association of School Boards (NASB) Report SG-G (Information and Discussion)
Description:  Karen Chessell, NASB Director,  will present details of NASB accomplishments, current issues, and goals.
5. Board Reports SG-G, C&R (Information and Discussion)
Description:  Brief updates from the Board regarding District activities. 
6. Correspondence 
7. Superintendent Report SG-G (Administrative Report) 
Description:  Superintendent, Mr. Lewis, will report to the Board regarding activities of the past month and upcoming District events that may be of interest to them. 
Below is a summary of donations received by school sites over the last month.  The District wishes to acknowledge and thank the generosity of all donors on behalf of the students we serve.  
District Wide
*Valley Eye Care - Conducted a school supply drive.  All supplies were distributed to schools.
Douglas High School
*Kyle Mays - donated a rooster tot he Ag Science Program
*Carson Valley Basketball Association - $2300 to the Boys Basketball Program 
Gardnerville Elementary School
*Grocery Outlet of Gardnerville - $1388 from script program
Scarselli Elementary School
*Cocomos - $4000 for outdoor tables
*The Cox family - $800 for outdoor tables
*Genoa Country Store and Dancing Deer - $1500 for student activities
*Katrina Krause - $100 towards outdoor tables
*Grocery Outlet of Gardnerville - $926 from script program
 
8. Consideration of Bond Refinancing SG-G (Discussion and For Possible Action)
Description:  JNA Consulting, the District's Bond Counsel, has recommended the refinancing of the 2019 bonds for potential savings to the Debt Service due to lower interest rates.  Refinancing will not extend the repayment term of the existing debt.

RECOMMENDATION:  Approve the refinancing of the 2019 bonds for potential Debt Service savings.
9. Award of Bid for ZCES Fire Alarm Project SG-G (Discussion and For Possible Action)
Description:  The Board will consider awarding a bid for services to Triumph Electric Inc. for the replacement of the fire alarm system at Zephyr Cove Elementary School, in the amount of $65,500.  

RECOMMENDATION:  It is recommended that the Board award the bid for the replacement of the fire alarm system at ZCES to Triumph Electric Inc., in the amount of $65,000 as recommended by project manager, Scott McCullough. 
10. Award of Bid for DCSD Window Film Project SG-G (Discussion and For Possible Action)
Description:  The Board will consider awarding a bid for services to Window Innovations, Inc. for district-wide security window film project, in the amount of $135,450.00.

RECOMMENDATION:  It is recommended that the Board award the bid for the DCSD Window Film Project to Window Innovations, Inc. in the amount of $135,450.00 as recommended by Project Manager, Scott McCullough.
11. Principal Reports SG-G (Administrative Report)
Description:  The Board will hear three (3) principal reports, one of each representing DCSD's elementary, middle school, and high schools regarding the successes and challenges of the 2020-21 school reopening. 
12. Federal Title IV Regulations SG-G (Information and Discussion)
Description:  Joe Girdner, Executive Director of Human Resources, will present changes to Federal Title IV regulations regarding sexual harassment and explain the effects these regulations will have on Board Policies 103, 104, 112, 117, and 543.  These policies will be presented separately with revisions as first readings following the presentation.  
Attachments: (1)
13. First Reading Board Policy No. 103-Equal Education Opportunity SG-G (Discussion and For Possible Action)
Description:  Joe Girdner, Executive Director of Human Resources, presented Board Policy No. 103 - Equal Education Opportunity, as a first reading.  This Board Policy is designed as a nondiscrimination policy to protect against discrimination on the basis of any category protected under state and federal law.  The recommended changes are to bring BP 103 into compliance with the new Federal Title IX regulations.

RECOMMENDATION: Approve the first reading of Board Policy No. 103 - Equal Education Opportunity. 
14. First Reading Board Policy No. 104-Fair Employment Practices SG-G (Discussion and For Possible Action)
Description:  Joe Girdner, Executive Director of Human Resources, presented Board Policy No. 104 - Fair Employment Practices as a first reading.  This Board Policy is designed to ensure fair employment practices with in the Douglas County School District.  The recommended changes are to bring BP 104 into compliance with the new Federal Title IX regulations.

RECOMMENDATION:  Approve the first reading of Board Policy No. 104 - Fair Employment Practices. 
15. First Reading Board Policy No. 112-Sexual Harassment SG-G (Discussion and For Possible Action)
Description:  Joe Girdner, Executive Director of Human Resources, presented Board Policy No. 112 - Sexual Harassment as a first reading. This Board Policy is designed to protect against Sexual Harassment.  The recommended changes are to bring BP 112 into compliance with the new Federal Title IX regulations.

RECOMMENDATION:  Approve the first-reading of Board Policy No. 112 - Sexual Harassment.  
16. First Reading Board Policy No. 117-Notice of Non-discrimination on the Basis of Sex Under Title IX SG-G (Discussion and For Possible Action)
Description:  Joe Girdner, Executive Director of Human Resources, presented Board Policy No. 117 - Notice of nondiscrimination on the basis of sex under Title IX as a first reading. This is a new Board Policy that is designed to address any allegation or incident of sexual harassment under Federal Title IX regulations. 

RECOMMENDATION:  Approve the first reading of Board Policy No. 117 - Notice of nondiscrimination on the basis of sex under Title IX.
17. First Reading Board Policy No. 543-Safe and Respectful Learning Environments SG-G (Discussion and For Possible Action)
Description:  Joe Girdner, Executive Director of Human Resources, presented Board Policy No. 543 - Safe and Respectful Learning Environments as a first reading.  This Board Policy that is designed to provide all students and staff a safe and respectful learning environment that is free from bullying and cyber-bullying.  The recommended changes are to bring BP 543 into compliance with the new Federal Title IX regulations.

RECOMMENDATION:  Approve the first reading of Board Policy No. 543 - Safe and Respectful Leanring Environments. 
18. Designation of Position as Critical Shortage Need SG-G (Discussion and For Possible Action)
Description:  The Board will consider continuing to designate Special Education Teacher as a position qualifying to be filled under Critical Shortage Need.  The District has had a very difficult time recruiting qualified candidates to fill multiple positions currently open in the the district.  Designating this position as Critical Shortage Need, if approved by the State, will enable the District to consider candidates who have previously retired within the State, but have a desire to fill the position until it can be filled by an otherwise qualified candidate. 

RECOMMENDATION:  It is recommended that the Board approve the requested positions for Critical Shortage Need. 
19. Public Comment (5:30 p.m.)
Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak.  Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  
20. Calendar Discussion SG-G (Discussion and For Possible Action)
Description:  The April 13, 2021 school board meeting will fall during the school district's Spring Break.  The Board will consider whether to change the date of the April meeting. 

RECOMMENDATION:  It is recommended that the Board change the April 2021 school board meeting to April 6, 2021.
21. Board Proposed Items - DHS Scholarship Distribution Guidelines SG-G, C (Discussion and For Possible Action)
Description:  DCSD received notification that the Douglas High School Memorial Scholarship Fund, which is a charitable trust in the amount of $105,752, will be terminated and distributed to DCSD for the funding of college scholarships.  DCSD is willing and able to receive and administer this fund, so the Board will discuss guidelines for distribution of the remaining funds.

RECOMMENDATION:  It is recommended that the Board establish and approve guidelines to distribute the balance of the trust within a 5-year period of time. 
22. Superintendent Evaluation Cycle (Discussion and For Possible Action)
Description:  The Board will review and discuss the evaluation cycle of the superintendent and make changes as necessary. 

RECOMMENDATION:  It is recommended that the Board make changes as necessary. 
23. Superintendent Professional Goals (Discussion and For Possible Action)
Description:  The Board will discuss and make recommendations to the superintendent related to his professional goals for the 2020-21 school year. 

RECOMMENDATION:  None
24. Closed Session (Discussion and For Possible Action)
Description:  The Board will recess to closed session in order to discuss matters with its management representatives pursuant to NRS 288.220(4).
25. Prioritizing Agenda-Possible Items for Future Board Meetings (Discussion and For Possible Action)
Description:  The Board will seek requests from its members for items to be placed on future meeting agendas in accordance with its policies.  The Board will discuss all agenda items on the list and prioritize those it wishes to come forward at the next Board Meeting. 
Attachments: (1)
26. Public Comment
Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak. Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  
27. Adjournment 
Description:  (*) Times are estimated.  Items on the Agenda may be taken out of order.  The Board of Trustees may combine two or more agenda items for consideration, and may remove an item from the agenda or delay discussion relating to an item on the agenda at any time. Generally speaking, the item will be heard no earlier than the time indicated.

If copies of the complete agenda (and supporting materials) are desired in advance, they may be obtained at the District Office on the Friday or Monday preceding a regular Tuesday meeting of the Board.  Please contact Caryn Harper at 775-782-5134 or Charper@dcsd.k12.nv.us.

Notice to Individuals with Disabilities:  Members of the public who require special assistance or accommodations are asked to notify the District Administration at 1638 Mono Avenue, Minden, Nevada, 89423, or by calling 782-5134, so that such notification is received at least twenty four (24) hours prior to the meeting.  
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