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March 10, 2020 at 4:00 PM - Regular Board Meeting

Agenda
1. Call to Order
1.A. Pledge of Allegiance
1.B. Approval of a Flexible Agenda (For Possible Action)
Description:  The Trustees reserve the right to take items in a different order to accomplish business in the most efficient manner.
2. Consent Items (For Possible Action)
Description:  Information concerning the following consent items has been forwarded to each Board Member for study prior to this meeting.  Unless a Trustee or member of the audience has a question concerning a particular item and asks that it be withdrawn from the consent list, the items are approved at one time by the Board of Trustees.  
Note:  If one of the following items is removed for discussion, it will be heard at the end of the consent items.  
2.A. Minutes of the Regular Board Meeting of February 10, 2020
Description:  Attached are Minutes of the Regular Board Meeting of February 10, 2020 for review and approval. 

RECOMMENDATION:  Approve the Minutes of the Regular Board Meeting of February 10, 2020.
Attachments: (1)
2.B. Accounts Payable Special and Regular Run Vouchers
Description:  A complete list of payments contained in Accounts Payable Special Vouchers numbers 2065, 2066, 2067, 2068 ,2069, 2070, 2071 and Regular Run Voucher Number 2072 and 2073  are attached. Vouchers have been prepared in accordance to state law and copies of the Vouchers are available for review by the public at the Superintendent's office prior to the meeting.

RECOMMENDATION: Approve Special Run Voucher Numbers  2065, 2066, 2067, 2068, 2069, 2070, 2071 and Regular Run Voucher Number 2072 and 2073.
Attachments: (1)
2.C. Personnel Report No. 20-03
Description:  Listed on the Personnel Report No. 20-03 are personnel actions presented for consideration by the Board of Trustees.  Salaries for individuals employed will be determined in accordance with salary regulations of the District. 
 
RECOMMENDATION:  Approve personnel actions in Personnel Report No.  20-03.
Attachments: (1)
2.D. Budget Voucher Adjustments 
Description:  A complete list of budget adjustments made by the Director of Business Services during the recent course of business is provided for review and approval by the Board of Trustees as required by NRS 354.598005.

RECOMMENDATION:  Approve the Budget Voucher Adjustments as submitted. 
Attachments: (1)
2.E. Monthly Update of  Enrollment Counts (Information Only)
Description:  Monthly update on enrollment numbers for each school site is provided to the Board. 
Attachments: (1)
3. Introduction and Special Recognition (Special Recognition)
4. Nevada Association of School Boards (NASB) Report (Information and Discussion)
Description:  Karen Chessell, NASB Director,  will present details of NASB accomplishments, current issues, and goals.
5. Board Reports (Information and Discussion)
Description:  Brief updates from the Board regarding District activities. 
6. Correspondence 
7. Superintendent Report (Administrative Report) 
Description:  Superintendent, Mrs. White, will report to the Board regarding activities of the past month and upcoming District events that may be of interest to them. 
Below is a summary of donations received by school sites over the last month.  The District wishes to acknowledge and thank the generosity of all donors on behalf of the students we serve.  
Carson Valley Middle School
*Town of Genoa-Donated $500 to CVMS Leadership 
Douglas High School
*DC Sheriff's Protective Association-$750 to the Athletic Department
*Gordmans Community Counts Program-$1000
Douglas County School District Adaptive PE Program
Vanguard Charitable-$1000 for the prrogram
8. Awarding of Bid for Radio Repeater Project (Discussion and For Possible Action)
Description:  The Board will consider awarding a bid for services to United Electrical Services for the Radio Repeater Project, in the amount of $175,540.00

RECOMMENDATION:   It is recommended that the Board award the bid for the Radio Repeater Project to United Electrical Service in the amount of $175,540 as recommended by Project Manager Scott McCullough.
9. Awarding of Bid for PWLMS HVAC Project(Discussion and For Possible Action)
Description:  The Board will discuss authorizing the superintendent to award a contract to the company meeting the responsiveness requirements following the bid opening on March 20, 2020.  The project has a $800,000 budget and a tight timeline.  

RECOMMENDATION:  It is recommended that the Board authorize the superintendent to award the bid to the most responsive bidder qualified to do the work upon the recommendation from the review committee. 
10. Purchase of Two Suburbans (Discussion and For Possible Action)
Description:  The Board authorized the purchase of new buses. The invoice for the new buses came in under budget.  The Board will discuss allocating the unspent dollars budgeted for the purchase of new buses to purchase two Suburbans to update an aging white fleet of vehicles.  Suburbans are used for student and staff travel.

RECOMMENDATION: It is recommended that the Board authorize the purchase of two Suburbans for staff and student travel. 
11. Budget Preparation Discussion (Information and Discussion)  
Description:  Susan Estes, Director of Business Services, will review with the Board the overall revenue sources and required budget areas contained in the General Fund in advance of further discussion on budget preparation. The Board may direct staff on how to prepare the budget.  
12. Approval of Online Programming Platform (Discussion and For Possible Action)
Description:  Rommy Cronin-Mack, Education Services Executive Director, Area 3 will present the proposed adoption of Edgenuity as the online instructional provider in DCSD.  

RECOMMENDATION:  It is recommended that the Board approve the adoption of Edgenuity as the online instructional provider in DCSD. 
13. First Reading of Board Policy 236 - Sun Safety  (Discussion and For Possible Action)
Description:  The Board will consider approving a new policy which promotes sun safety and makes wearing sunscreen and protective clothing permissible for all outdoor school activities. 

RECOMMENDATION:  It is recommended that the Board approve Board Policy 236 - Sun Safety as a First Reading. 
14. Process for Selection of Superintendent (Discussion and For Possible Action)
Description:  The Board will discuss desired strategies for filling the vacancy of the superintendent following Superintendent White's announcement of plans to retire this summer.  The Board may take action on a process for filling this vacancy.  
15. Public Comment (5:30 p.m.)
Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak.  Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  
16. Board Proposed Item-School Day Changes (Discussion and For Possible Action)
Description:  The Board will review input from students, staff and community provided through survey, letters, and community input sessions regarding possible changes to the school day.  The Board may discuss a later start for middle school and high school, more PLC time, a 4-day week, and aligning calendars between the lake and valley schools. 
17. Closed Session (Discussion and For Possible Action)
Description:  The Board will recess to closed session in order to discuss matters with its management representatives pursuant to NRS 288.220(4).
18. Agreement Between Douglas County School District and Douglas County Administrators Association (Discussion and For Possible Action)
Description:  The District, having participated in the Meet and Confer process, has reached an agreement with the Douglas County Administrators Association for 2019-2021.

RECOMMENDATION:  Approve the agreement with the Douglas County Administrators Association.
19. Agreement Between Douglas County School District and Douglas County Professional Education Association for 2019-2021 (Discussion and For Possible Action)
Description:  The District, having participated in the negotiations re-opener process, has reached agreement with the Douglas County Professional Education Association (DCPEA).

RECOMMENDATION:  Approve the agreement with the Douglas County Professional Education Association for 2019-2021.
20. Meet and Confer Agreement with Classified Supervisors and Professional Employees (Discussion and For Possible Action)
Description:  The District, having participated in the Meet & Confer process, has reached agreement with the Douglas County Classified Supervisors & Professional Employees for 2019-2021.

RECOMMENDATION:  Approve the agreement with the Douglas County Classified Supervisors and Professional Employees.
21. Douglas County Confidential Employees Meet and Confer Document (Discussion and For Possible Action)
Description:  The District, having participated in the Meet & Confer process, has reached an agreement with the Douglas County Confidential Employees for 2019-21.

RECOMMENDATION:  Approve the agreement with the Douglas County Confidential Employees. 
22. Prioritizing Agenda-Possible Items for Future Board Meetings (Discussion and For Possible Action)
Description:  The Board will seek requests from its members for items to be placed on future meeting agendas in accordance with its policies.  The Board will discuss all agenda items on the list and prioritize those it wishes to come forward at the next Board Meeting. 
Attachments: (1)
23. Public Comment
Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak. Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  
24. Adjournment 
Description:  (*) Times are estimated.  Items on the Agenda may be taken out of order.  The Board of Trustees may combine two or more agenda items for consideration, and may remove an item from the agenda or delay discussion relating to an item on the agenda at any time. Generally speaking, the item will be heard no earlier than the time indicated.

If copies of the complete agenda (and supporting materials) are desired in advance, they may be obtained at the District Office on the Friday or Monday preceding a regular Tuesday meeting of the Board.  Please contact Caryn Harper at 775-782-5134 or Charper@dcsd.k12.nv.us.

Notice to Individuals with Disabilities:  Members of the public who require special assistance or accommodations are asked to notify the District Administration at 1638 Mono Avenue, Minden, Nevada, 89423, or by calling 782-5134, so that such notification is received at least twenty four (24) hours prior to the meeting.  In conformance with the Open Meeting Law, it is hereby noted that the agenda for the meeting of the Douglas County School Board of Trustees has been posted at the following locations:

Gardnerville Post Office, Gardnerville, NV
Genoa Post Office, Genoa, NV 
Minden Post Office, Minden, NV  
Stateline Post Office, Stateline, NV
Zephyr Cove Post Office, Zephyr, NV 
Douglas County School District, Minden, NV
District website:  www.dcsd.k12.nv.us
State of Nevada website:  https://notice.nv.gov
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