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May 19, 2020 at 4:00 PM - Tentative Budget Hearing and Regular Board Meeting

Agenda
1. Call to Order
1.A. Pledge of Allegiance
1.B. Approval of a Flexible Agenda (For Possible Action)
Description:  The Trustees reserve the right to take items in a different order to accomplish business in the most efficient manner.
2. Public Hearing on the District's 2020-2021 Tentative Budget and Adoption of the Final Budget (Discussion and For Possible Action)
Description:  The Board reviewed the Tentative Budget at its meeting held on April 14, 2020.  The District's Director of Business Services, Mrs. Susan Estes, has prepared the Tentative Budget inclusive of known estimated revenues and projected expenditures for the 2020-21 school year and will present it for adoption as the Final Budget. 

RECOMMENDATION:  It is recommended that following the public hearing, the Board adopt the revised Tentative Budget as Final for 2020-2021.
3. Consent Items (For Possible Action)
Description:  Information concerning the following consent items has been forwarded to each Board Member for study prior to this meeting.  Unless a Trustee or member of the audience has a question concerning a particular item and asks that it be withdrawn from the consent list, the items are approved at one time by the Board of Trustees.  
Note:  If one of the following items is removed for discussion, it will be heard at the end of the consent items.  
3.A. Minutes of the Regular Board Meeting of April 14, 2020. 
Description:  Attached are Minutes of the Regular Board Meeting of April 14, 2020 for review and approval. 

RECOMMENDATION:  Approve the Minutes of the Regular Board Meeting of April 14, 2020.
3.B. Minutes of the Trustees Code of Conduct Sub-Committee Meeting of April 23, 2020
Description:  Attached are the minutes of the Trustees Code of Conduct Sub-Committee Meeting of April 23, 2020 for your review and approval.

RECOMMENDATION:  Approve the minutes of the Trustees Code of Conduct Sub-Committee Meeting of April 23, 2020.
3.C. Minutes of the Trustees Code of Conduct Sub-Committee Meeting of April 30, 2020.
Description:  Attached are the minutes of the Trustees Code of Conduct Sub-Committee Meeting of April 30, 2020 for your review and approval.

RECOMMENDATION:  Approve the minutes of the Trustees Code of Conduct Sub-Committee Meeting of April 30, 2020.
3.D. Minutes of Special Board Meeting of May 4, 2020
Description:  Attached are the minutes of the Special Board Meeting of May 4, 2020 for your review and approval.

RECOMMENDATION:  Approve the minutes of the Special Board Meeting of May 4, 2020.
3.E. Appointment of ASPIRE Academy High School Principal
Description:  Mr. Ward is a long time Nevada educator.  He graduated form Smith Valley High School, went to college in Idaho and began teaching at Carson High School.  Gavin taught high school for 7 years and then became a Dean of Students at Carson Middle School.  He has served as a Dean and an assistant principal at the middle and high school levels for 9 years.  He was named principal of Carson High School last year and served in that position for the past year.  Gavin  lives in our valley and expressed a desire to work with students in our alternative school.  His previous supervisors highly recommend him as did a number of teachers whom we called.  He will be a great asset to our leadership team and we look forward to welcoming him in person. 

RECOMMENDATION:  It is recommended that the Board approve the recommendation of the Superintendent to hire Mr. Gavin Ward as the Principal of ASPIRE Academy High School.  
3.F. Renewal of Border District Tuition Agreement-Alpine County
Description:  The Board will consider renewal of the tuition agreement between DCSD and Alpine County School District to provide educational services for students in grades 9-12.  

RECOMMENDATION:  It is recommended that the Board authorize the Superintendent to enter into a renewing border district agreement with the Superintendent of Alpine County and to submit the agreement for approval to the Nevada Superintendent of Public Education.
3.G. Copier Contract Approval
Description:  In order for efficient and timely processing of copier leases and maintenance contracts, the Business Services office is requesting board review and approval of all current copier contracts in order to align payment through Special Voucher runs in accordance with BP 614.

RECOMMENDATION:  Approve copier contracts as presented. 
3.H. Accounts Payable Special and Regular Run Vouchers
Description:  A complete list of payments contained in Accounts Payable Special Vouchers numbers 2083, 2084, 2085, 2086 ,2087, 2088, 2089,  and Regular Run Voucher Number 2090 and 2091  are attached. Vouchers have been prepared in accordance to state law and copies of the Vouchers are available for review by the public at the Superintendent's office prior to the meeting.

RECOMMENDATION: Approve Special Run Voucher Numbers  2083, 2084, 2085, 2086, 2087, 20882089 and Regular Run Voucher Number 2090 and 2091.
Attachments: (1)
3.I. Personnel Report No. 20-05
Description:  Listed on the Personnel Report No. 20-05 are personnel actions presented for consideration by the Board of Trustees.  Salaries for individuals employed will be determined in accordance with salary regulations of the District. 
 
RECOMMENDATION:  Approve personnel actions in Personnel Report No.  20-05.
3.J. Budget Voucher Adjustments 
Description:  A complete list of budget adjustments made by the Director of Business Services during the recent course of business is provided for review and approval by the Board of Trustees as required by NRS 354.598005.

RECOMMENDATION:  Approve the Budget Voucher Adjustments as submitted. 
Attachments: (1)
3.K. Monthly Update of  Enrollment Counts (Information Only)
Description:  Monthly update on enrollment numbers for each school site is provided to the Board. 
Attachments: (1)
4. Introduction and Special Recognition (Special Recognition)
5. Nevada Association of School Boards (NASB) Report (Information and Discussion)
Description:  Karen Chessell, NASB Director,  will present details of NASB accomplishments, current issues, and goals.
6. Board Reports (Information and Discussion)
Description:  Brief updates from the Board regarding District activities. 
7. Correspondence 
8. Superintendent Report (Administrative Report) 
Description:  Superintendent, Mrs. White, will report to the Board regarding activities of the past month and upcoming District events that may be of interest to them. 
Below is a summary of donations received by school sites over the last month.  The District wishes to acknowledge and thank the generosity of all donors on behalf of the students we serve.  
Carson Valley Middle School
*Anonymous Donor- 3-$125 Raley's GIft Cards for families in need
*Pipkin Family Foundation-$5000 to support the Special Education Program at CVMS
9. Robert's Rules and the Role of the President of the Board (Discussion and For Possible Action)
Description:  The Board will discuss the role and behavior of the president at Board Meetings using Robert's Rules and Board Bylaws as a foundation.  The Board may discuss a new process for how contentious items or items suggested by the President are handled during meetings and who presides.  
10. Health Advisory Committee Update (Information and Discussion)
Description:  The Health Insurance Advisory Committee will provide the Board with a brief update on the current status of the self-insured plan and its related funding.
Attachments: (1)
11. Annual Renewal of District Property and Casualty Liability Insurance (Discussion and For Possible Action)
Description:  The District, through agent Brandon Lewis of USI Insurance Services, has received a renewal quote through the Nevada Public Agency Insurance Pool (NPAIP) for the District's Property and Casualty (P&C) Insurance coverage.  Included in each Board members packet is a summary of the renewal coverage and rates from the Nevada Public Agency Insurance Pool.  With no change in the current $5,000 property and liability deductibles, there was an approximate increase in the renewal premium of approximately 10%, and an increase of about 11.6% in overall property values.  The Property and Casualty premium would increase from $676,559.53 to $745,937.50.

RECOMMENDATION:  Direct staff to renew the District's Property and Casualty Liability coverage for the period of July 1, 2020 through June 30, 2021 as presented.  Funding of the insurance premium is through the General Fund. 
12. Building Assessment Report (BASYS) (Information Only)
Description:  The Board will hear an update on the BASYS analysis of the condition of the district's buildings as prepared by Gary Cullen, Director of Facilities.  The report is used by District staff to prioritize capital projects across all sites in the District. 
13. Contract Renewal with Silva Sceirine & Associates, LLC (Discussion and For Possible Action)
Description:  The Superintendent will present the contract renewal for independent audit services, as proposed by Dave Silva of Silva, Sceirine & Associates, LLC.  The contract is for services each of three years beginning with the 2019-2020 year.  The contract amount has been reduced by $3,000 each year for a proposed annual fee not to exceed $60,000. 

RECOMMENDATION:  It is recommended that the Board approve the three-year contract for professional audit services as proposed by Dave Silva of Silva, Sceirine & Associates, LLC.
14. Discussion Regarding Gerd Lindeck Trust (Discussion and For Possible Action)
Description:  The Board will discuss the Gerd Lindeck Trust, which created an educational scholarship to assist Douglas County High School students who wanted to pursue their college/career aspirations at a vocational school, trade school, or junior college.  This year, June 30, 2020, the trust terminates and the residue of the will shall be distributed to the trustees of the Douglas County School District for the construction of capital improvements and capital acquisitions in connection with the Douglas County High School Vocational Education Program. 

RECOMMENDATION:  The Board shall consider all proposals and any other it determines appropriate and take action to direct the capital improvement determined most appropriate for the funds contributed through the Gerd Lindeck Trust. 
15. First Reading Board Policy No. 529 - Suspension and Expulsion (Discussion and For Possible Action)
Description:  The District received guidance from the Nevada Department of Education (NDE), who sought a ruling by the attorney general, regarding the discipline of students on an IEP.  The new guidance permits a designee of the Board to review possible suspensions or expulsions prior to suspension or expulsion.  

RECOMMENDATION:  It is recommended that the Board approve the proposed changes to Board Policy No. 529 - Suspension and Expulsion, as a first reading. 
16. Public Comment (5:30 p.m.)
Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak.  Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  
17. Review of Superintendent Contract (Discussion and For Possible Action)
Description:  The Board will review the contract agreed upon by President Lehmann and incoming Superintendent, Keith Lewis.  

RECOMMENDATION:  It is recommended that the Board approve the employment contract for new Superintendent, Keith Lewis, as presented.
18. First Reading Bylaw No. 70 - Board of Trustees Code of Conduct (Discussion and For Possible Action)
Description:  The Sub-Committee of the Board met on two occasions to review and discuss Bylaw No. 70 - Board of Trustees Code of Conduct.  The Board will review the recommendations of the committee for changes to Bylaw 70 as a first reading.

RECOMMENDATION:  It is recommended that the Board approve the changes recommended by the Sub-Committee to Bylaw 70 - Board of Trustees Code of Conduct, as a first reading. 
19. Location Change for June Board Meeting (Discussion and For Possible Action)
Description:  The Board will consider moving its regularly scheduled June meeting from Lake Tahoe Visitor Authority Visitor's Center to the Airport Training Center, or other location appropriate for social distancing, to accommodate the recognition of retirees of the District. 

RECOMMENDATION:  It is recommended that, if such a meeting is permissible under Directives form the Governor's office, the Board hold its June meeting at a location determined to be appropriate for social distancing, to accommodate recognition of retirees of the District. 
20. Closed Session (Discussion and For Possible Action)
Description:  The Board will recess to closed session in order to discuss matters with its management representatives pursuant to NRS 288.220(4).
21. Prioritizing Agenda-Possible Items for Future Board Meetings (Discussion and For Possible Action)
Description:  The Board will seek requests from its members for items to be placed on future meeting agendas in accordance with its policies.  The Board will discuss all agenda items on the list and prioritize those it wishes to come forward at the next Board Meeting. 
Attachments: (1)
22. Potential Workshop with New Superintendent (Discussion and For Possible Action)
Description:  The Board will discuss whether it desires to schedule a workshop with Mr. Lewis and the scheduling of that workshop if desired.  
23. Public Comment
Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak. Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  
24. Adjournment 
Description:  (*) Times are estimated.  Items on the Agenda may be taken out of order.  The Board of Trustees may combine two or more agenda items for consideration, and may remove an item from the agenda or delay discussion relating to an item on the agenda at any time. Generally speaking, the item will be heard no earlier than the time indicated.

If copies of the complete agenda (and supporting materials) are desired in advance, they may be obtained at the District Office on the Friday or Monday preceding a regular Tuesday meeting of the Board.  Please contact Caryn Harper at 775-782-5134 or Charper@dcsd.k12.nv.us.

Notice to Individuals with Disabilities:  Members of the public who require special assistance or accommodations are asked to notify the District Administration at 1638 Mono Avenue, Minden, Nevada, 89423, or by calling 782-5134, so that such notification is received at least twenty four (24) hours prior to the meeting. 
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