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April 14, 2020 at 4:00 PM - Regular Board Meeting

Agenda
1. Call to Order
1.A. Pledge of Allegiance
1.B. Approval of a Flexible Agenda (For Possible Action)
Description:  The Trustees reserve the right to take items in a different order to accomplish business in the most efficient manner.
2. Consent Items (For Possible Action)
Description:  Information concerning the following consent items has been forwarded to each Board Member for study prior to this meeting.  Unless a Trustee or member of the audience has a question concerning a particular item and asks that it be withdrawn from the consent list, the items are approved at one time by the Board of Trustees.  
Note:  If one of the following items is removed for discussion, it will be heard at the end of the consent items.  
2.A. Minutes of the Special Board Meeting of March 4, 2020
Description:  Attached are the minutes of the Special Board Meeting of March 4, 2020 for your review and approval.

RECOMMENDATION:  Approve the minutes of the Special Board Meeting of March 4, 2020.
Attachments: (1)
2.B. Minutes of the Regular Board Meeting of March 10, 2020
Description:  Attached are Minutes of the Regular Board Meeting of March 10, 2020 for review and approval. 

RECOMMENDATION:  Approve the Minutes of the Regular Board Meeting of March 10, 2020.
2.C. Minutes of Special Board Meeting of March 26, 2020 
Description:  Attached are the minutes of the Special Board Meeting of March 26, 2020 for your review and approval.

RECOMMENDATION:  Approve the minutes of the Special Board Meeting of March 26, 2020.
2.D. Minutes of the Special Board Meeting of April 3, 2020
Description:  Attached are the minutes of the Special Board Meeting of April 3, 2020 for your review and approval.

RECOMMENDATION:  Approve the minutes of the Special Board Meeting of April 3, 2020.
2.E. Accounts Payable Special and Regular Run Vouchers
Description:  A complete list of payments contained in Accounts Payable Special Vouchers numbers 2074, 2075, 2076, 2076 ,2077, 2078, 2079, 2080,  and Regular Run Voucher Number 2081 and 2082  are attached. Vouchers have been prepared in accordance to state law and copies of the Vouchers are available for review by the public at the Superintendent's office prior to the meeting.

RECOMMENDATION: Approve Special Run Voucher Numbers  2074, 2075, 2076, 2077, 2078, 20792080 and Regular Run Voucher Number 2081 and 2082.
2.F. Personnel Report No. 20-04
Description:  Listed on the Personnel Report No. 20-04 are personnel actions presented for consideration by the Board of Trustees.  Salaries for individuals employed will be determined in accordance with salary regulations of the District. 
 
RECOMMENDATION:  Approve personnel actions in Personnel Report No.  20-04.
Attachments: (1)
2.G. Budget Voucher Adjustments 
Description:  A complete list of budget adjustments made by the Director of Business Services during the recent course of business is provided for review and approval by the Board of Trustees as required by NRS 354.598005.

RECOMMENDATION:  Approve the Budget Voucher Adjustments as submitted. 
2.H. Second Reading of Board Policy 236 - Sun Safety  
Description:  The Board will consider approving a new policy which promotes sun safety and makes wearing sunscreen and protective clothing permissible for all outdoor school activities as a second reading. 

RECOMMENDATION:  It is recommended that the Board approve Board Policy 236 - Sun Safety as a Second Reading.
2.I. Fuel Station Funding (Information Only)
Description:  The Board will receive notification of emergency authorization under NRS 332.112 of the fueling station project due to concerns about welfare and safety of employees at the Airport Fueling Station. 
2.J. Awarding of Bid for PWLMS HVAC Project (Information Only)
Description:  The Board will receive notification of the bid award for the PWLMS HVAC Project to Savage and Sons. 
2.K. Bullying/Behavior Quarterly Report - Quarter 3 (Information Only)
Description:  DCSD Executive Director of Educational Services Area 4, Melissa Rains, has provided a data report detailing the bullying, behavior, suspensions, and expulsions from January 1, 2020-March 31, 2020.
2.L. Monthly Update of  Enrollment Counts (Information Only)
Description:  Monthly update on enrollment numbers for each school site is provided to the Board. 
Attachments: (1)
3. Nevada Association of School Boards (NASB) Report (Information and Discussion)
Description:  Karen Chessell, NASB Director,  will present details of NASB accomplishments, current issues, and goals.
4. Board Reports (Information and Discussion)
Description:  Brief updates from the Board regarding District activities. 
5. Correspondence 
6. Superintendent Report (Administrative Report) 
Description:  Superintendent, Mrs. White, will report to the Board regarding activities of the past month and upcoming District events that may be of interest to them. 
Below is a summary of donations received by school sites over the last month.  The District wishes to acknowledge and thank the generosity of all donors on behalf of the students we serve.  
Carson Valley Middle School
*Town of Genoa-Donated $500 to CVMS Leadership 
CC Meneley Elementary School
*CIty National Bank-$2260 in Barnes and Noble store credit
Douglas High School
*DC Sheriff's Protective Association-$750 to the Athletic Department
*Allen Alexander-$1000 to the FBLA Organization
Gardnerville Elementary School
*Snowbound Books-42 hardback copies of books to library (Value-$1600)
*Unknown Donor-$100 through Yourcause
*Linda Hardy-$1000 to GES Library
7. Consideration of 2020-2021 Tentative Budget and Scheduling of Public Hearing on Tuesday, May 19, 2020 (Discussion and For Possible Action)
Description:  Included in each Board Member's agenda packet is a copy of the District's proposed 2020-21tentative budget.  NRS 354.596 requires that all school districts approve and file a balanced tentative budget with the Nevada Department of Taxation by April 15.  The statute further requires that the District hold a hearing on their tentative budget not sooner than the third Monday in May and not later than that last day of May.
Included in each Board Member's agenda packet is a summary of the General Fund appropriations as well as the projected budgets for all other funds. 
The projected budget is balanced.  It is expected that any revisions to the April Tentative Budget in terms of projected revenues or expenditures will be made and reviewed at the May 19th public hearing.

RECOMMENDATION:  Approve the FY 2020-2021 Douglas County School District Tentative Budget and declare a public hearing on the budget for Tuesday, May 19, 2020, at 4 p.m. at the Airport Training Center (ATC), 1126 Airport Road, Building G1, Minden, Nevada 89423.
8. GMP CCMES Improvement Project (Discussion and For Possible Action)
Description:  The Board will discuss the Guaranteed Maximum Price proposed by CORE Construction for the CCMES Improvement Project.  The Board will consider adding $100,000.00 to the project to complete a remodel of the MPR bathrooms.

RECOMMENDATION:  It is recommended that the Board accept the Guaranteed Maximum Price (GMP) proposed by CORE Construction authorizing an additional $100,000.00 from the Designated Building and Sites Fund in the Capital Improvement Plan to include the MPR bathrooms. 
9. Pavement Management Project (Discussion and For Possible Action)
Description:  The Board will consider bids for the District Pavement Maintenance Project.

RECOMMENDATION:  It is recommended that the Board award the bid for the District-wide Pavement Project to West Coast Paving in the amount of $96,657.00 as recommended by Project Manager, Scott McCullough.
10. Possible Waiver/Exemption of Graduation Requirements Due to COVID-19 School Closures (Discussion and For Possible Action)
Description:  The Board will consider authorizing the Superintendent to consider waiving or exempting certain credits for individual or groups of students adversely affected by the closure of schools. 

RECOMMENDATION:  It is recommended that the Board authorize the Superintendent, in consultation with school principals and Executive Directors Cronin-Mack and Frazier, to waive or exempt certain graduation requirements affected by the closure of schools due to COVID-19.
11. Board Proposed Item - Code of Conduct (Discussion and For Possible Action)
Description:  The Board will discuss its Code of Conduct contained in Bylaw 70 and consider changes. 
12. Board Proposed Item - Discussion Regarding Superintendent Salary (Discussion and For Possible Action)
Description:  Trustees Moore and Chichester proposed a discussion regarding the superintendent's salary as a Board Proposed Item at the March 10th Regular Board Meeting. 
13. Board Proposed Item - Discussion Regarding Attendance Reward Criteria (Discussion and For Possible Action)
Description:  The Board will discuss possible changes to Board Policy No. 504 to include incentives for students who miss very little school.

RECOMMENDATION:  The Board may recommend new language be added to Board Policy No. 504 to reflect its desire to incentive great attendance of students. 
Attachments: (1)
14. Public Comment (5:30 p.m.)
Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak.  Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  
15. Closed Session (Discussion and For Possible Action)
Description:  The Board will recess to closed session in order to discuss matters with its management representatives pursuant to NRS 288.220(4).
16. Meet and Confer Salary Proposal for DCSD Cabinet (Discussion and For Possible Action)
Description:  The Board will discuss a 3% equivalent salary increase for members of the Superintendent's Cabinet administrators.

RECOMMENDATION:  It is recommended that the Board approve the changes to Cabinet salaries as explained.  
17. Bus Driver's Negotiated Agreement (For Discussion and Possible Action)
Description:  The District, having participated in the negotiation re-opener process, has reached agreement with the Chapter 6, Bus Driver's Association for 2019-2021.

RECOMMENDATION:  Approve the agreement with the Chapter 6, Bus Drivers Association for 2019-21 as presented.  
18. Prioritizing Agenda-Possible Items for Future Board Meetings (Discussion and For Possible Action)
Description:  The Board will seek requests from its members for items to be placed on future meeting agendas in accordance with its policies.  The Board will discuss all agenda items on the list and prioritize those it wishes to come forward at the next Board Meeting. 
Attachments: (1)
19. Public Comment
Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak. Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  
20. Adjournment 
Description:  (*) Times are estimated.  Items on the Agenda may be taken out of order.  The Board of Trustees may combine two or more agenda items for consideration, and may remove an item from the agenda or delay discussion relating to an item on the agenda at any time. Generally speaking, the item will be heard no earlier than the time indicated.

If copies of the complete agenda (and supporting materials) are desired in advance, they may be obtained at the District Office on the Friday or Monday preceding a regular Tuesday meeting of the Board.  Please contact Caryn Harper at 775-782-5134 or Charper@dcsd.k12.nv.us.

Notice to Individuals with Disabilities:  Members of the public who require special assistance or accommodations are asked to notify the District Administration at 1638 Mono Avenue, Minden, Nevada, 89423, or by calling 782-5134, so that such notification is received at least twenty four (24) hours prior to the meeting.  In conformance with the Open Meeting Law, it is hereby noted that the agenda for the meeting of the Douglas County School Board of Trustees has been posted at the following locations:

Gardnerville Post Office, Gardnerville, NV
Genoa Post Office, Genoa, NV 
Minden Post Office, Minden, NV  
Stateline Post Office, Stateline, NV
Zephyr Cove Post Office, Zephyr, NV 
Douglas County School District, Minden, NV
District website:  www.dcsd.k12.nv.us
State of Nevada website:  https://notice.nv.gov
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