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August 13, 2019 at 4:00 PM - Regular Board Meeting

Agenda
1. Call to Order
1.A. Pledge of Allegiance
1.B. Approval of a Flexible Agenda (For Possible Action)
Description:  The Trustees reserve the right to take items in a different order to accomplish business in the most efficient manner.
2. Consent Items (For Possible Action)
Description:  Information concerning the following consent items has been forwarded to each Board Member for study prior to this meeting.  Unless a Trustee or member of the audience has a question concerning a particular item and asks that it be withdrawn from the consent list, the items are approved at one time by the Board of Trustees.  
Note:  If one of the following items is removed for discussion, it will be heard at the end of the consent items.  
2.A. Minutes of the Regular Board Meeting of July 9, 2019
Description:  Attached are Minutes of the Regular Board Meeting of July 9, 2019 for review and approval. 

RECOMMENDATION:  Approve the Minutes of the Regular Board Meeting of July 9, 2019.
2.B. Accounts Payable Special and Regular Run Vouchers
Description:  A complete list of payments contained in Accounts Payable Special Vouchers numbers 9986, 9985, 9984, 9983, 9982, 9981, 2003, 2004, 2005, 2006, 2007, 2008, and Regular Run Voucher Number 9980, 9979, 2009, and 2010 are provided to the Board members via e-mail for review prior to the meeting.  Vouchers have been prepared in accordance to state law and copies of the Vouchers are available for review by the public at the Superintendent's office prior to the meeting.

RECOMMENDATION: Approve Special Run Voucher Numbers, 9986, 9985, 9984, 9983, 9982, 9981, 2003, 2004, 2005, 2006, 2007, 2008, and Regular Run Voucher Number 9980, 9979, 2009, and 2010.
2.C. Personnel Report No. 19-8
Description:  Listed on the Personnel Report No. 19-8 are personnel actions presented for consideration by the Board of Trustees.  Salaries for individuals employed will be determined in accordance with salary regulations of the District. 
 
RECOMMENDATION:  Approve personnel actions in Personnel Report No.  19-8.
Attachments: (1)
2.D. Budget Voucher Adjustments 
Description:  A complete list of budget adjustments made by the Director of Business Services during the recent course of business is provided for review and approval by the Board of Trustees as required by NRS 354.598005.

RECOMMENDATION:  Approve the Budget Voucher Adjustment for August 2019 as submitted. 
Attachments: (1)
2.E. Second Reading of Board Policy No. 502 - Entrance Age 
Description:  Board Policy No. 502 - Entrance Age is offered for a second reading. 

RECOMMENDATION:  It is recommended that the Board approve the changes to Board Policy No. 502 - Entrance Age, as a Second Reading. 
Attachments: (1)
2.F. Second Reading of Board Policy No. 512 - Student Proficiency 
Description:  Board Policy No. 512 - Student Proficiency is offered as a second reading. 

RECOMMENDATION:  It is recommended that the Board approve the changes to Board Policy No. 512 - Student Proficiency, as a Second Reading. 
Attachments: (1)
2.G. Second Reading of Board Policy No. 806 - Food Services 
Description:  Board Policy No. 806 - Food Services is offered as a second reading. 

RECOMMENDATION:  It is recommended that the Board approve the changes to Board Policy No. 806 - Food Services, as a Second Reading. 
Attachments: (1)
2.H. Copier Contract Approval
Description:  In order for efficient and timely processing of copier leases and maintenance contracts, the Business Services office is requesting board review and approval of all current copier contracts in order to align payment through Special Voucher runs in accordance with BP 614.

RECOMMENDATION:  Approve contracts as presented. 
Attachments: (1)
2.I. Appointment of Lake School's Assistant Principal
Description:  The superintendent brings before the Board a recommendation to hire Mr. Sean Ryan as the Assistant Principal at the lake schools.  Mr. Ryan comes to the District from Washoe County where he has served in several capacities.  Sean has been an elementary and middle school teacher, focusing on science education; he has served as a dean of students for the last four years at the elementary and middle school levels.  Mr. Ryan has experience with Restorative Justice, STEM education, PBIS, progressive discipline, social-emotional learning, assessment and data, and master scheduling.  We are very excited to have him join our team. 

RECOMMENDATION:  It is recommended that the Board approve the recommendation to hire Mr. Sean Ryan as the Assistant Principal of the lake schools. 
2.J. Approval for the Douglas County School District 2019-20 Test Administration and Security:  Procedures and Expectations Manual and the 2019-20 Douglas County School District Test Security Plan
Description:  Each district in the state has been required by the Nevada Department of Education to develop a test security plan.  The District Test Security Plan content needs to address test security issues related to the administration of state-required examinations.  The District has also chosen to create a Test Administration & Security:  Procedures and Expectations Manual for use by site test coordinators, administrators and proctors.  District administrators are required to review the contents of the Test Administration & Security:  Procedures and Expectations Manual with their staff.  Each staff member will receive a copy of the manual and will be required to sign an acknowledgement contained in the document that he/she has read and understands the information presented.  Both documents will be submitted to the Nevada Department of Education and the Stare Board of Education.  

RECOMMENDATION:  Approve the Douglas County School District 2019-20 Test Administration & Security:  Procedures and Expectations Manuals and the 2019-20 Douglas County School District Test Security Plan.   
2.K. Douglas County Health Office's Report (Information Only)
Description:  Summary of monthly statistic reports for each school site's health office for the 2018-2019 school year is provided to the Board. 
Attachments: (1)
2.L. Summer School Report (Information Only)
Description:  2019 Douglas County School District Summer School data has been compiled. 
Attachments: (1)
2.M. Monthly Update of  Enrollment Counts (Information Only)
Description:  Monthly update on enrollment numbers for each school site is provided to the Board. 
Attachments: (1)
2.N. Donations (Information Only)
Description:  Below is a summary of donations received by school sites over the last month.  The District wishes to acknowledge and thank the generosity of all donors on behalf of the students we serve.  
 
*Sonic Burger-$1000 in Slushy certificates to be used for student rewards
*Linda Johnson - Several backpacks and school supplies to be distributed to students in the District
Douglas High School
*Mark Bachman - Tenor Saxaphone to the music department
3. Introduction and Special Recognition (Special Recognition)
Description:  Dr. F. Gregory Betts Education Foundation will recognize a teacher in the Douglas County School District for their work in Curriculum and Instruction this past year.  Mrs. Doris Betts will be presenting the Honorarium  to Caitlin Herald of ASPIRE Academy High School.  

Superintendent White will introduce new administrators and new School Resource Officers.
4. Nevada Association of School Boards (NASB) Report (Information and Discussion)
Description:  Karen Chessell, NASB Director,  will present details of NASB accomplishments, current issues, and goals.
5. Board Reports (Information and Discussion)
Description:  Brief updates from the Board regarding District activities. 
6. Correspondence 
7. Superintendent Report (Administrative Report) 
Description:  Superintendent, Mrs. White, will report to the Board regarding activities of the past month and upcoming District events that may be of interest to them. 
8. Selection of Architect to Provide Services for the  C.C. Meneley Elementary School Improvement Project (Discussion and For Possible Action)
Description:  The Board will consider approving the services of Paul Cavin Architect LLC in the amount of $120,750.00 for construction design services on the improvements slated for the C.C. Meneley Elementary School CMAR project. 

RECOMMENDATION:  It is recommended that the Board authorize the superintendent to contract with Paul Cavin Architect LLC in the amount of $120,750.00 for architectural services required as part of the CCMES Improvements CMAR. 
9. Selection of Contractor to Provide Services for the Jacks Valley Elementary Radio Repeater Project (Discussion and For Possible Action)
Description:  The Board will consider contracting for services to install a radio repeater as required by code at Jacks Valley Elementary School.

RECOMMENDATION:  It is recommended that the Board authorize the superintendent to contract Sierra Electronics in the amount of $72,134.93 for installation of a single Radio Repeater at Jacks Valley Elementary School and authorize her to approve any recommended change orders up to an amount equal to 10% of the contract. 
10. Jacks Valley Elementary Change Orders (Discussion and For Possible Action)
Description:  The Board will consider authorizing the superintendent to approve additional work at Jacks Valley Elementary up to the budgeted amount of $1,250,000.00.

RECOMMENDATION:  It is recommended that the Board authorized the superintendent to work with Project Manager, Scott McCullough and Maintenance Supervisor, Gary Cullen, to review and approve change orders for the Jacks Valley Elementary Improvement Project to include Tier 2 items up to the budgeted amount of $1,250,000.00.
11. First Reading of Board Policy No. 505 - Late Arrival and Early Dismissal (Discussion and For Possible Action)
Description:  Mrs. Cronin-Mack  will present proposed revisions to Board Policy No. 505 - Late Arrival and Early Dismissal.

RECOMMENDATION:  It is recommended that the Board approve the changes to Board Policy No. 505 -  Late Arrival and Early Dismissal, as a First Reading. 
12. First Reading of Board Policy No. 708 -  Lending of District Owned Equipment (Discussion and For Possible Action)
Description:  Mrs. White will present proposed revisions to Board Policy No. 708 - Lending of District Owned Equipment.

RECOMMENDATION:  It is recommended that the Board approve the changes to Board Policy No. 708 - Lending of District Owned Equipment, as a First Reading. 
13. First Reading of Board Policy No. 710 - Disposition of Property (Discussion and For Possible Action)
Description:  Mrs. White will present proposed revisions to Board Policy No. 710 - Disposition of Property.

RECOMMENDATION:  It is recommended that the Board approve the changes to Board Policy No. 710 - Disposition of Property, as a First Reading. 
14. First Reading of Board Policy No. 711 - Loan of School District Vehicles (Discussion and For Possible Action)
Description:  Mrs. White will present proposed revisions to Board Policy No. 711 - Loan of School District Vehicles.

RECOMMENDATION:  It is recommended that the Board approve the changes to Board Policy No. 711 - Loan of School District Vehicles, as a First Reading. 
15. Future Board Agenda Item-Discussion Regarding Creation of Policy Defining the  Difference Between Capital Improvement Projects and Maintenance Projects (Information and Discussion)
Description:  Trustees Lehmann and Kangas requested that the Board discuss creating a policy to define capital projects and maintenance projects to guide preparations of the 5-year Capital Improvement Plan. 
16. Public Comment (5:30 p.m.)
Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak.  Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  
17. Closed Session (Discussion and For Possible Action)
Description:  The Board will recess to closed session in order to discuss matters with its management representatives pursuant to NRS 288.220(4).
18. Prioritizing Agenda-Possible Items for Future Board Meetings (Discussion and For Possible Action)
Description:  The Board will seek requests from its members for items to be placed on future meeting agendas in accordance with its policies.  The Board will discuss all agenda items on the list and prioritize those it wishes to come forward at the next Board Meeting. 
19. Public Comment
Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak. Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  
20. Adjournment 
Description:  (*) Times are estimated.  Items on the Agenda may be taken out of order.  The Board of Trustees may combine two or more agenda items for consideration, and may remove an item from the agenda or delay discussion relating to an item on the agenda at any time. Generally speaking, the item will be heard no earlier than the time indicated.

If copies of the complete agenda (and supporting materials) are desired in advance, they may be obtained at the District Office on the Friday or Monday preceding a regular Tuesday meeting of the Board.  Please contact Caryn Harper at 775-782-5134 or Charper@dcsd.k12.nv.us.

Notice to Individuals with Disabilities:  Members of the public who require special assistance or accommodations are asked to notify the District Administration at 1638 Mono Avenue, Minden, Nevada, 89423, or by calling 782-5134, so that such notification is received at least twenty four (24) hours prior to the meeting.  In conformance with the Open Meeting Law, it is hereby noted that the agenda for the meeting of the Douglas County School Board of Trustees has been posted at the following locations:

Gardnerville Post Office, Gardnerville, NV
Genoa Post Office, Genoa, NV 
Minden Post Office, Minden, NV  
Stateline Post Office, Stateline, NV
Zephyr Cove Post Office, Zephyr, NV 
Douglas County School District, Minden, NV
District website:  www.dcsd.k12.nv.us
State of Nevada website:  https://notice.nv.gov
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