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July 9, 2019 at 4:00 PM - Regular Board Meeting

Agenda
1. Call to Order
1.A. Pledge of Allegiance
1.B. Approval of a Flexible Agenda (For Possible Action)
Description:  The Trustees reserve the right to take items in a different order to accomplish business in the most efficient manner.
2. Consent Items (For Possible Action)
Description:  Information concerning the following consent items has been forwarded to each Board Member for study prior to this meeting.  Unless a Trustee or member of the audience has a question concerning a particular item and asks that it be withdrawn from the consent list, the items are approved at one time by the Board of Trustees.  
Note:  If one of the following items is removed for discussion, it will be heard at the end of the consent items.  
2.A. Minutes of the Regular Board Meeting of June 11, 2019
Description:  Attached are Minutes of the Regular Board Meeting of June 11, 2019 for review and approval. 

RECOMMENDATION:  Approve the Minutes of the Regular Board Meeting of June 11, 2019.
2.B. Accounts Payable Special and Regular Run Vouchers
Description:  A complete list of payments contained in Accounts Payable Special Vouchers numbers 1999, 9996, 9995, 9994 , 9993, 9992, 9991, 9990, 9989 and Regular Run Voucher Number 2001, 2002, 9988, and 9987  are provided to the Board members via e-mail for review prior to the meeting.  Vouchers have been prepared in accordance to state law and copies of the Vouchers are available for review by the public at the Superintendent's office prior to the meeting.

RECOMMENDATION: Approve Special Run Voucher Numbers  1999, 9996, 9995, 9994, 9993, 9992, 9991, 9990, 9989,  and Regular Run Voucher Number 2001, 20029988, and 9987.
2.C. Personnel Report No. 19-7
Description:  Listed on the Personnel Report No. 19-7 are personnel actions presented for consideration by the Board of Trustees.  Salaries for individuals employed will be determined in accordance with salary regulations of the District. 
 
RECOMMENDATION:  Approve personnel actions in Personnel Report No.  19-7.
Attachments: (1)
2.D. Budget Voucher Adjustments 
Description:  A complete list of budget adjustments made by the Director of Business Services during the recent course of business is provided for review and approval by the Board of Trustees as required by NRS 354.598005.

RECOMMENDATION:  Approve the Budget Voucher Adjustment for July 2019 as submitted. 
Attachments: (1)
2.E. Appointment of Zephyr Cove Elementary and George Whittell High School Principal
Description:  The superintendent makes the recommendation that Mr. Shawn Lear be named as the new Principal of Zephyr Cove Elementary School and George Whittell High School.  Mr. Lear comes to the District from Elko where he most recently served as an Assistant Principal for the last year in a K-12 school.  Prior to that, Mr. Lear served as the Assistant Principal of Operations for Nevada Connections Academy, an online charter school.  He has also served as a Dan of students at Billinghurst Middle School.  Shawn taught AP Social Studies for ten years and coordinated the technology program at North Valley High School in Reno.  His broad experience makes him well-suited to serve as the principal of the Lake schools. 

RECOMMENDATION:  It is recommended that the Board approve the recommendation of the Superintendent to hire Mr. Shawn Lear as the Principal of Zephyr Cove Elementary School and George Whittell High School.  
2.F. Appointment of Carson Valley Middle School Vice Principal 
Description:  The superintendent makes the recommendation that Mrs. Sarah Peterson be named as the new Vice Principal of Carson Valley Middle School. Mrs. Peterson joins us most recently from Bend, Oregon, where she served as the assistant principal and dean of students for the last three years.  Before that, she served as the dean of students at Hug High School and was also a science teacher for eight years.  Mrs. Peterson has broad experience with curriculum, discipline, scheduling, social-emotional learning and student leadership.  She brings many talents and much experience and will be a wonderful addition to our administrative team at CVMS.  

RECOMMENDATION:  It is recommended that the Board approve the recommendation of the Superintendent to hire Mrs. Sarah Peterson as Vice  Principal of Carson Valley Middle School.
2.G. Monthly Update of  Enrollment Counts (Information Only)
Description:  Monthly update on enrollment numbers for each school site is provided to the Board. 
2.H. Donations (Information Only)
Description:  Below is a summary of donations received by school sites over the last month.  The District wishes to acknowledge and thank the generosity of all donors on behalf of the students we serve.  
 
Douglas High School
*Mega Granite and Marble Corp-$500 for Leadership class
*Larry Tanouyes-Tiger donation
3. Introduction and Special Recognition (Special Recognition)
4. Nevada Association of School Boards (NASB) Report (Information and Discussion)
Description:  Karen Chessell, NASB Director,  will present details of NASB accomplishments, current issues, and goals.
5. Board Reports (Information and Discussion)
Description:  Brief updates from the Board regarding District activities. 
6. Correspondence 
7. Superintendent Report (Administrative Report) 
Description:  Superintendent, Mrs. White, will report to the Board regarding activities of the past month and upcoming District events that may be of interest to them. 
8. Information Technology Report (Administrative Report)
Description:  Director of Information Technology, Mr. John Endter, will present the findings of a 3rd party Passive Network Assessment performed in December of 2018.  The presentation will cover security of student data and the security of the DCSD infrastructure. 
9. Approval of Amended Final Budget  for Fiscal Year 2019-2020 (Discussion and For Possible Action)
Description:  The Nevada Legislature allocated funds to the Distributive School Account late in the session.  The allocation is slightly higher than that which the Tentative and Final budgets were prepared for.  Nevada Revised Statute 354.598005 permits the District to amend the budget since funds differed from those projected in April and May.  The District staff will present a revised budget for Board consideration and subsequent submission to the Department of Taxation.

RECOMMENDATION:  It is recommended that the Board approve changes made to the Final budget as presented.  
10. Douglas County School District Annual Bullying Report (Administrative Report)
Description:  Staff will present the Board with information regarding incidents of bullying for the fourth quarter and summarily for the entire school year. 
11. Designation of Position as Critical Shortage Need (Discussion and For Possible Action)
Description:  The Board will consider designating School Psychologist and Teacher of the Visually Impaired as positions qualifying to be filled under Critical Shortage Need.  The District has had a very difficult time recruiting qualified candidates to fill multiple positions currently open in the district.  Designating this position as Critical Shortage Need, if approved by the State, will enable the District to consider candidates who have previously retired within the State, but have a desire to fill the position until it can be filled by an otherwise qualified candidate.

RECOMMENDATION:  It is recommended that the Board approve the requested positions for Critical Shortage Need. 
12. Selection of Architect to Provide Services for the  C.C. Meneley Elementary School Improvement Project (Discussion and For Possible Action)
Description:  Staff will make a recommendation to contract for design services with Paul Cavin LLC for upcoming improvements to C. C. Meneley Elementary School. 

RECOMMENDATION:  It is recommended that the Board authorize the superintendent to contract with Paul Cavin LLC in the amount of $120,750.00 for design services in the remodel project for C.C. Meneley Elementary School. 
13. Allocation of Returned CMAR Funds (Discussion and For Possible Action)
Description:  CORE Construction returned funds to the District in the amount of $114,011.00 upon completion of the District-Wide CMAR project.  The Board will consider reallocation of those funds to their projects contained in the Capital Improvement Plan.

RECOMMENDATION:  It is recommended that the Board allocate $57,005.50 to each of the renovation projects of Jacks Valley Elementary School and C.C. Meneley Elementary School. 
14. Future Board Agenda Item-Discussion Regarding Practice Drills, Staff Training and Practice for Active Assailant (Information and Discussion)
Description:  Trustees Moore and Kangas requested to discuss District practices and procedures related to practice drills and staff training for reacting to a possible active assailant.  It is anticipated that he Board will discuss this item and possibly direct staff to take action. 
15. First Reading of Board Policy No. 502 - Entrance Age (Discussion and For Possible Action)
Description:  Mrs. White will present proposed revisions to Board Policy No. 502 - Entrance Age.

RECOMMENDATION:  It is recommended that the Board approve the changes to Board Policy No. 502 - Entrance Age, as a First Reading. 
16. First Reading of Board Policy No. 512 - Student Proficiency (Discussion and For Possible Action)
Description:  Mrs. White will present proposed revisions to Board Policy No. 512 - Student Proficiency.

RECOMMENDATION:  It is recommended that the Board approve the changes to Board Policy No. 512 - Student Proficiency, as a First Reading. 
17. First Reading of Board Policy No. 806 - Food Services (Discussion and For Possible Action)
Description:  Mrs. White will present proposed revisions to Board Policy No. 806 - Food Services. 

RECOMMENDATION:  It is recommended that the Board approve the changes to Board Policy No. 806 - Food Services, as a First Reading. 
18. Public Comment (5:30 p.m.)
Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak.  Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  
19. Closed Session (Discussion and For Possible Action)
Description:  The Board will recess to closed session in order to discuss matters with its management representatives pursuant to NRS 288.220(4).
20. Prioritizing Agenda-Possible Items for Future Board Meetings (Discussion and For Possible Action)
Description:  The Board will seek requests from its members for items to be placed on future meeting agendas in accordance with its policies.  The Board will discuss all agenda items on the list and prioritize those it wishes to come forward at the next Board Meeting. 
21. Public Comment
Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak. Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  
22. Adjournment 
Description:  (*) Times are estimated.  Items on the Agenda may be taken out of order.  The Board of Trustees may combine two or more agenda items for consideration, and may remove an item from the agenda or delay discussion relating to an item on the agenda at any time. Generally speaking, the item will be heard no earlier than the time indicated.

If copies of the complete agenda (and supporting materials) are desired in advance, they may be obtained at the District Office on the Friday or Monday preceding a regular Tuesday meeting of the Board.  Please contact Caryn Harper at 775-782-5134 or Charper@dcsd.k12.nv.us.

Notice to Individuals with Disabilities:  Members of the public who require special assistance or accommodations are asked to notify the District Administration at 1638 Mono Avenue, Minden, Nevada, 89423, or by calling 782-5134, so that such notification is received at least twenty four (24) hours prior to the meeting.  In conformance with the Open Meeting Law, it is hereby noted that the agenda for the meeting of the Douglas County School Board of Trustees has been posted at the following locations:

Gardnerville Post Office, Gardnerville, NV
Genoa Post Office, Genoa, NV 
Minden Post Office, Minden, NV  
Stateline Post Office, Stateline, NV
Zephyr Cove Post Office, Zephyr, NV 
Douglas County School District, Minden, NV
District website:  www.dcsd.k12.nv.us
State of Nevada website:  https://notice.nv.gov
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