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June 11, 2019 at 4:00 PM - Regular Board Meeting

Agenda
1. Call to Order
1.A. Pledge of Allegiance
1.B. Approval of a Flexible Agenda (For Possible Action)
Description:  The Trustees reserve the right to take items in a different order to accomplish business in the most efficient manner.
2. Consent Items (For Possible Action)
Description:  Information concerning the following consent items has been forwarded to each Board Member for study prior to this meeting.  Unless a Trustee or member of the audience has a question concerning a particular item and asks that it be withdrawn from the consent list, the items are approved at one time by the Board of Trustees.  
Note:  If one of the following items is removed for discussion, it will be heard at the end of the consent items.  
2.A. Minutes of the Regular Board Meeting of May 21, 2019
Description:  Attached are Minutes of the Regular Board Meeting of May 21, 2019 for review and approval. 

RECOMMENDATION:  Approve the Minutes of the Regular Board Meeting of May 21, 2019.
2.B. Accounts Payable Special and Regular Run Vouchers
Description:  A complete list of payments contained in Accounts Payable Special Vouchers numbers 1994, 1995, 1996 and Regular Run Voucher Number 1997 and 1998  are provided to the Board members via e-mail for review prior to the meeting.  Vouchers have been prepared in accordance to state law and copies of the Vouchers are available for review by the public at the Superintendent's office prior to the meeting.

RECOMMENDATION: Approve Special Run Voucher Numbers  1994, 1995, 1996, and Regular Run Voucher Number 1997 and 1998.
2.C. Personnel Report No. 19-6
Description:  Listed on the Personnel Report No. 19-6 are personnel actions presented for consideration by the Board of Trustees.  Salaries for individuals employed will be determined in accordance with salary regulations of the District. 
 
RECOMMENDATION:  Approve personnel actions in Personnel Report No.  19-6.
Attachments: (1)
2.D. Budget Voucher Adjustments 
Description:  A complete list of budget adjustments made by the Director of Business Services during the recent course of business is provided for review and approval by the Board of Trustees as required by NRS 354.598005.

RECOMMENDATION:  Approve the Budget Voucher Adjustment for June 2019 as submitted. 
Attachments: (1)
2.E. Approval of Board Meeting Dates and Locations for the 2019-2020 School Year 
Description:  As part of its annual organization, at the January 2019 Board Meeting, the Board approved the schedule of Board Meetings for the 2019 calendar year (February 2019-January 2020).  The schedule offered extends the meeting location assignments through the end of the school year (February 2020-June 2020).

RECOMMENDATION:  Approve Board meeting dates and locations for the 2019-2020 school year. 
2.F. Annual Renewal of Worker's Compensation and Bond Renewal 
Description:  The Board previously approved a two-year renewal for the District's Workers' Compensation Insurance.  Through Nexo Insurance, the District has received another 2-year renewal quote from Safety National for the District's Excess Workers' Compensation Insurance and Workers' Compensation Bond coverage.  Safety National offered the minimum Self-Insured (SIR), the premium rate, and the cash flow endorsement at the same rate as the expiring term.  Included in each Board member's agenda packet is a summary of the renewal coverage and rates. 

RECOMMENDATION: Approve a two-year renewal of the District's Excess Workers' Compensation and Workers' Compensation Bond coverage with Safety National.  The first of the two-year periods begins July 1, 2019 as detailed in Nexo's summary.  Authorize the Superintendent to prospectively approve changes in coverage required by the State for the bond or due to changes in payroll expenses.  The expenses will be funded out of the District's Self-Insured Workers' Compensation Fund. 
2.G. Copier Contract Approval
Description:  In order for efficient and timely processing of copier leases and maintenance contracts, the Business Services office is requesting board review and approval of all current copier contracts in order to align payment through Special Voucher runs in accordance with BP 614.

RECOMMENDATION:  Approve contracts as presented. 
2.H. Monthly Update of  Enrollment Counts (Information Only)
Description:  Monthly update on enrollment numbers for each school site is provided to the Board. 
Attachments: (1)
2.I. Donations (Information Only)
Description:  Below is a summary of donations received by school sites over the last month.  The District wishes to acknowledge and thank the generosity of all donors on behalf of the students we serve.  

ASPIRE
*Carson Valley Kiwanis Club-$3000 for the sweatshirt recognition program
Douglas High School
*Rotary Club of Reno Sunrise Charitable Foundation-$1500 for Culinary Student Scholarships
*Sertoma Club of Douglas County-$1000 for Culinary Arts classes
*Sharyn Denison-$25 for Culinary Arts classes
Gardnerville Elementary
*Active 20-30 Club of Carson Valley-$2550.85 to fix broken laminating machine
Carson Valley Middle School
*Ginger Bruce of Rivertree Ranch-Paper donation
3. Introduction and Special Recognition (Special Recognition)
Description:  We would like to acknowledge and express our sincere gratitude to the employees who have, or will be, retiring from Douglas County School District this year.   The District would like to say "thank you" for the many hours and commitment each of them have given to the education of our students. 

Thank You and Best Wishes to the following staff!!

DIRECTORS:  Brandon Swain

ADMINISTRATORS: Becky Rugger

CERTIFIED: Dawn Caldwell, William Dixon, Barbara Jacobson, Lyndon Jacobson, Susan Kendrick, Christopher King, Robyn Mattinson, Jan Matts, Diane Maurer, Susan Moore, Tracy Morgan, Kathryn Oxoby, Rob Parks, Kristy Reck

CLASSIFIED:  Gary Alvis, Kathy Arnote, Leticia Beltran, Connie Caughlan, Patrick Forster, Maryn Garcia, Nancy Hamlett, Linda Homestead, Steven Kincaid, Elizabeth Mays, Terry McCue, Vernon Narm, John Neal, Dina Parra, Phyllis Saunders
4. Nevada Association of School Boards (NASB) Report (Information and Discussion)
Description:  Karen Chessell, NASB Director,  will present details of NASB accomplishments, current issues, and goals.
5. Board Reports (Information and Discussion)
Description:  Brief updates from the Board regarding District activities. 
6. Correspondence 
7. Superintendent Report (Administrative Report) 
Description:  Superintendent, Mrs. White, will report to the Board regarding activities of the past month and upcoming District events that may be of interest to them. 
8. Consideration of Final 2018-19 Budget Amendments and Augmentations (Discussion and For Possible Action)
Description:  In accordance with Nevada Revised Statutes, Nevada Administrative Code and Department of Taxation Regulations, it is necessary to consider adoption of the following resolutions in order to make final amendments and augmentations to the District's 2018-2019 budgets: 
No. 19-02 "Resolution to Augment and Amend the General Fund for the Fiscal Year 2018-2019"
No. 19-03 "Resolution to Augment and Amend Special Revenue Funds (to which ad valorem taxes are not allocated) for Fiscal Year 2018-2019"
No. 19-04 "Resolution to augment and amend the Debt Service Fund for Fiscal Year 2018-2019"
All budget amendments and augmentations, both revenues and expenditures, included in the Resolutions are adjustments made to reflect financial events that have occurred after December of 2018 - the last time that the District amended District budgets.  Copies of the Resolutions and supporting data are included in each Board Member's agenda packet.  These amendments are intended as final budget adjustments for fiscal year 2018-2019, and action is required to make them effective in accordance with Nevada Revised Statutes.

RECOMMENDATION:  By separate actions, (1) Adopt Resolution No. 19-02; (2) Adopt Resolution No. 19-03; and (3) Adopt Resolution No. 19-04 as submitted by Business Services.
9. Principal's Reports (Administrative Report)
Description:  The following principal's will present their reports on progress towards school performance goals: Ken Stoll-Minden Elementary, Jason Reid-Pinon Hills Elementary, Bob Been-Carson Valley Middle School, Guy Olguin-Pau-Wa-Lu Middle School, Susan McNeal-Scarselli Elementary, Becky Rugger-CC Meneley Elementary, Nancy White-Zephyr Cove Elementary, Marty Swisher-ASPIRE Academy, Joe Girdner-Douglas High School, Crespin Esquivel-George Whittell High School. 
10. Public Comment (5:30 p.m.)
Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak.  Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  
11. Future Board Agenda Item-Discuss the Development of Policy Regarding Expressing Political Views in the Classroom (Discussion and For Possible Action)
Description:  Trustees Chessell and Byer requested a Future Board Agenda Item to discuss the possible development of a policy that would guide staff engagement with students on political views.  It is anticipated that the Board will discuss this item and direct staff. 
12. Prioritizing Agenda-Possible Items for Future Board Meetings (Discussion and For Possible Action)
Description:  The Board will seek requests from its members for items to be placed on future meeting agendas in accordance with its policies.  The Board will discuss all agenda items on the list and prioritize those it wishes to come forward at the next Board Meeting. 
13. Closed Session (Discussion and For Possible Action)
Description:  The Board will recess to closed session in order to discuss matters with its management representatives pursuant to NRS 288.220(4).
14. Meet and Confer Agreement with Classified Supervisors and Professional Employees (Discussion and For Possible Action)
Description:  The District, having participated in the Meet & Confer process, has reached agreement with the Douglas County Classified Supervisors & Professional Employees for 2018-2019.

RECOMMENDATION:  Approve the agreement with the Douglas County Classified Supervisors and Professional Employees.
15. Douglas County Confidential Employees Meet and Confer Document (Discussion and For Possible Action)
Description:  The District, having participated in the Meet & Confer process, has reached an agreement with the Douglas County Confidential Employees for 2018-19

RECOMMENDATION:  Approve the agreement with the Douglas County Confidential Employees. 
16. Public Comment
Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak. Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  
17. Adjournment 
Description:  (*) Times are estimated.  Items on the Agenda may be taken out of order.  The Board of Trustees may combine two or more agenda items for consideration, and may remove an item from the agenda or delay discussion relating to an item on the agenda at any time. Generally speaking, the item will be heard no earlier than the time indicated.

If copies of the complete agenda (and supporting materials) are desired in advance, they may be obtained at the District Office on the Friday or Monday preceding a regular Tuesday meeting of the Board.  Please contact Caryn Harper at 775-782-5134 or Charper@dcsd.k12.nv.us.

Notice to Individuals with Disabilities:  Members of the public who require special assistance or accommodations are asked to notify the District Administration at 1638 Mono Avenue, Minden, Nevada, 89423, or by calling 782-5134, so that such notification is received at least twenty four (24) hours prior to the meeting.  In conformance with the Open Meeting Law, it is hereby noted that the agenda for the meeting of the Douglas County School Board of Trustees has been posted at the following locations:

Gardnerville Post Office, Gardnerville, NV
Genoa Post Office, Genoa, NV 
Minden Post Office, Minden, NV  
Stateline Post Office, Stateline, NV
Zephyr Cove Post Office, Zephyr, NV 
Douglas County School District, Minden, NV
District website:  www.dcsd.k12.nv.us
State of Nevada website:  https://notice.nv.gov
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