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February 12, 2019 at 4:00 PM - Regular Board Meeting

Agenda
1. Call to Order
1.A. Pledge of Allegiance
1.B. Approval of a Flexible Agenda (For Possible Action)
Description:  The Trustees reserve the right to take items in a different order to accomplish business in the most efficient manner.
2. Consent Items (For Possible Action)
Description:  Information concerning the following consent items has been forwarded to each Board Member for study prior to this meeting.  Unless a Trustee or member of the audience has a question concerning a particular item and asks that it be withdrawn from the consent list, the items are approved at one time by the Board of Trustees.  
Note:  If one of the following items is removed for discussion, it will be heard at the end of the consent items.  
2.A. Minutes of the Regular Board Meeting of January 8, 2019
Description:  Attached are Minutes of the Regular Board Meeting of January 8, 2019 for review and approval. 

RECOMMENDATION:  Approve the Minutes of the Regular Board Meeting of January 8, 2019.
2.B. Accounts Payable Special and Regular Run Vouchers
Description:  A complete list of payments contained in Accounts Payable Special Vouchers numbers 1957, 1958, 1959, 1960 , 1961, 1962, 1963, and Regular Run Voucher Number 1964 and 1965  are provided to the Board members via e-mail for review prior to the meeting.  Vouchers have been prepared in accordance to state law and copies of the Vouchers are available for review by the public at the Superintendent's office prior to the meeting.

RECOMMENDATION: Approve Special Run Voucher Numbers  1957, 1958, 1959, 1960, 1961, 1962, 1963, and Regular Run Voucher Number 1964 and 1965.
2.C. Personnel Report No. 19-2
Description:  Listed on the Personnel Report No. 19-2 are personnel actions presented for consideration by the Board of Trustees.  Salaries for individuals employed will be determined in accordance with salary regulations of the District. 
 
RECOMMENDATION:  Approve personnel actions in Personnel Report No.  19-2.
2.D. Budget Voucher Adjustments 
Description:  A complete list of budget adjustments made by the Director of Business Services during the recent course of business is provided for review and approval by the Board of Trustees as required by NRS 354.598005.

RECOMMENDATION:  Approve the Budget Voucher Adjustment for February 2019 as submitted. 
Attachments: (1)
2.E. Family Life Sex Education AIDS Advisory Council Members
Description:  The Composition of the Family Life, Sex Education, AIDS (FLSEA) Advisory Council is controlled by NRS 389.036.  The Douglas County School Board is required to confirm membership of this Council. 

RECOMMENDATION:  Approve the Family Life Sex Education AIDS Advisory Council Members.
Attachments: (1)
2.F. Monthly Update of  Enrollment Counts (Information Only)
Description:  Monthly update on enrollment numbers for each school site is provided to the Board. 
Attachments: (1)
2.G. Donations (Information Only)
Description:  Below is a summary of donations received by school sites over the last month.  The District wishes to acknowledge and thank the generosity of all donors on behalf of the students we serve. 
Scarselli Elementary
*Minden Lawyers, LLC $300 to assist with the Missoula Children's Theater at Scarselli.
*Christopher and Lauren Garrison, SES parents, $330 to assist with the Missoula Children's Theater at Scarselli.
ASPIRE Academy
*Carson Valley Crystal Angels $2000 to support service programs and the needs of ASPIRE students.
*Keith Byer $9800 for scholarships at ASPIRE and Jacobsen.
*Seeman Foundation $8000 for four-$2000 scholarships.
Douglas High School
*Seeman Foundation $16,000 for four $4000 scholarships
C.C. Meneley Elementary
*Elks Club donated 20 new pairs of shoes for needy children.
Gardnerville Elementary
*Pat Neyman $2000 to support the school garden.
*Audrey Conley and LJ Whitaker Trust $5000 to purchase a book vending machine. 
Attachments: (1)
3. Controlled Access (Discussion and For Possible Action)
Description:  The Board will consider a proposal brought forward by Gary Cullen, Director of Building and Grounds, and Gregg Katz, representative from RFI, regarding a proposal for controlled access at Douglas High School, and certain entry points at George Whittell High School, Carson Valley Middle School, and Pau-Wa-Lu Middle School.  

RECOMMENDATION:  It is recommended that the Board authorize staff to expend $384,000 from the Building and Sites fund (proceeds from Kingsbury Middle School) for the installation of access control at various entry points at Douglas High School, George Whittell High School, Carson Valley Middle School, and Pau-Wa-Lu Middle School.
4. Building Assessment Report (Information Only)
Description:  The Board will hear a report from Gary Cullen, Director of Building and Grounds, on the assessment of facilities following improvements which have occurred over the last year. 
5. Regular Meeting Calendar (Discussion and For Possible Action)
Description:  The Board will discuss its meeting calendar and determine appropriate dates and locations for meetings.  

Regularly Scheduled Board Meeting Dates - Additional meetings will be scheduled as necessary. 

                  Date                                                         Location                                                           Time
Tuesday, February 12, 2019                     Airport Training Center                                         4:00 p.m.
Tuesday, March 12, 2019                         Airport Training Center                                          4:00 p.m.
Tuesday, April 9, 2019                              Lake Tahoe Visitor Center                                      4:00 p.m.
Tuesday, May 21, 2019                            Airport Training Center (Budget Hearing)            4:00 p.m.
Tuesday, June 11, 2019                            Airport Training Center                                           4:00 p.m.
Tuesday, July 9, 2019                               Airport Training Center                                           4:00 p.m.
Tuesday, August 13, 2019                       Lake Tahoe Visitor Center                                       4:00 p.m.
Tuesday, September 10, 2019                 Airport Training Center                                           4:00 p.m.
Tuesday, October 8, 2019                        Airport Training Center                                           4:00 p.m.
Tuesday, November 12, 2019                  Lake Tahoe Visitor Center                                      4:00 p.m.
Tuesday, December 10, 2019                  Airport Training Center                                           4:00 p.m.
Tuesday, January 7, 2020                        Airport Training Center                                            4:00 p.m.

RECOMMENDATION:  It is recommended that the Board approve the annual meeting calendar and designated meeting locations.
6. First Reading Bylaw No. 50-Organization (Discussion and For Possible Action)
Description:  The Board will discuss the procedures in Bylaw 50-Organization to determine if elections of the Board are best done in January or some other time.  

RECOMMENDATION:  It is recommended that the Board approve any proposed changes to Bylaw No. 50-Organization, as a first reading. 
7. First Reading of Board Policy No. 525-Student Discipline (Discussion and For Possible Action)
Description:  The Board will consider changes to procedures for expulsion hearings under Board Policy 525.

RECOMMENDATION:  It is recommended that the Board approve the changes to Board Policy No. 525-Student Discipline, as a first reading. 
Attachments: (1)
8. First Reading of Board Policy No. 529-Suspension and Expulsion (Discussion and For Possible Action)
Description:  The Board will consider changes to procedures for expulsion hearing under Board Policy 529-Suspension and Expulsion.

RECOMMENDATION:  It is recommended that the Board approve the changes to Board Policy No. 529-Suspension and Expulsion, as a first reading. 
Attachments: (1)
9. Nevada Association of School Boards (NASB) Report (Information and Discussion)
Description:  Karen Chessell, NASB Director,  will present details of NASB accomplishments, current issues, and goals.
10. Board Reports (Information and Discussion)
Description:  Brief updates from the Board regarding District activities. 
11. Correspondence 
12. Superintendent Report (Administrative Report) 
Description:  Superintendent, Mrs. White, will report to the Board regarding activities of the past month and upcoming District events that may be of interest to them. 
13. Superintendent Goal Update (Information and Discussion)
Description:  The superintendent will provide the Board with an update that relates to the goals agreed upon by the Board and the superintendent.  The Board will have the opportunity to provide the superintendent with feedback regarding her job performance.  
14. Public Comment (5:30 p.m.)
Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak.  Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  
15. Designation of Position as Critical Shortage Need (Discussion and For Possible Action)
Description:  The Board will consider designating Special Education Teacher as a position qualifying to be filled under Critical Shortage Need.  The District has had a very difficult time recruiting qualified candidates to fill multiple positions currently open in the District.  Designating this position as Critical Shortage Need, if approved by the State, will enable the District to consider candidates who have previously retired within the State, but have the desire to fill the position until it can be filled by an otherwise qualified candidate.

RECOMMENDATION:  It is recommended that the Board approve the requested position for Critical Shortage Need.  
16. Second Reading of Board Policy No. 515-Promotion, Retention, and Demotion of Students (Discussion and For Possible Action)
Description:  Proposed revisions to Board Policy No. 515-Promotion, Retention, and Demotion of Students to align with NRS 392.122, Nevada's Read by Grade 3 law.

RECOMMENDATION:  It is recommended that the Board approve the proposed changes to Board Policy No. 515-Promotion, Retention, and Demotion of Students, as a second reading.
Attachments: (1)
17. Prioritizing Agenda-Possible Items for Future Board Meetings (Discussion and For Possible Action)
Description:  The Board will seek requests from its members for items to be placed on future meeting agendas in accordance with its policies.  The Board will discuss all agenda items on the list and prioritize those it wishes to come forward at the next Board Meeting. 
Attachments: (1)
18. Closed Session (Discussion and For Possible Action)
Description:  The Board will recess to closed session in order to discuss matters with its management representatives pursuant to NRS 288.220(4).
19. Douglas County Professional Education Association Agreement for 2018-2020 (Discussion and For Possible Action)
Description:  The District has reached agreement with the Douglas County Professional Education Association for 2018-2020.

RECOMMENDATION:  Approve the agreement with the Douglas County Professional Education Association for 2018-2020.
20. Public Comment
Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak. Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  
21. Adjournment 
Description:  (*) Times are estimated.  Items on the Agenda may be taken out of order.  The Board of Trustees may combine two or more agenda items for consideration, and may remove an item from the agenda or delay discussion relating to an item on the agenda at any time. Generally speaking, the item will be heard no earlier than the time indicated.

If copies of the complete agenda (and supporting materials) are desired in advance, they may be obtained at the District Office on the Friday or Monday preceding a regular Tuesday meeting of the Board.  Please contact Caryn Harper at 775-782-5134 or Charper@dcsd.k12.nv.us.

Notice to Individuals with Disabilities:  Members of the public who require special assistance or accommodations are asked to notify the District Administration at 1638 Mono Avenue, Minden, Nevada, 89423, or by calling 782-5134, so that such notification is received at least twenty four (24) hours prior to the meeting.  In conformance with the Open Meeting Law, it is hereby noted that the agenda for the meeting of the Douglas County School Board of Trustees has been posted at the following locations:

Gardnerville Post Office, Gardnerville, NV
Genoa Post Office, Genoa, NV 
Minden Post Office, Minden, NV  
Stateline Post Office, Stateline, NV
Zephyr Cove Post Office, Zephyr, NV 
Douglas County School District, Minden, NV
District website:  www.dcsd.k12.nv.us
State of Nevada website:  https://notice.nv.gov
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