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January 8, 2019 at 4:00 PM - Regular Board Meeting

Agenda
1. Call to Order
1.A. Pledge of Allegiance
1.B. Adoption of Agenda (For Possible Action)
Description:  The Trustees reserve the right to take items in a different order to accomplish business in the most efficient manner.
2. Consent Items (For Possible Action)
Description:  Information concerning the following consent items has been forwarded to each Board Member for study prior to this meeting.  Unless a Trustee or member of the audience has a question concerning a particular item and asks that it be withdrawn from the consent list, the items are approved at one time by the Board of Trustees.  
Note:  If one of the following items is removed for discussion, it will be heard at the end of the consent items.  
2.A. Minutes of the Regular Board Meeting of December 11, 2018
Description:  Attached are Minutes of the Regular Board Meeting of December 11, 2018 for review and approval. 

RECOMMENDATION:  Approve the Minutes of the Regular Board Meeting of December 11, 2018.
2.B. Accounts Payable Special and Regular Run Vouchers
Description:  A complete list of payments contained in Accounts Payable Special Vouchers numbers 1947, 1948, 1949, 1950 , 1951, 1952, 1953, 1954,  and Regular Run Voucher Number 1955 and 1956  are provided to the Board members via e-mail for review prior to the meeting.  Vouchers have been prepared in accordance to state law and copies of the Vouchers are available for review by the public at the Superintendent's office prior to the meeting.

RECOMMENDATION: Approve Special Run Voucher Numbers  1947, 1948, 1949, 1950, 1951, 1952, 1953, 1954 and Regular Run Voucher Number 1955 and 1956.
2.C. Personnel Report No. 19-1
Description:  Listed on the Personnel Report No. 19-1 are personnel actions presented for consideration by the Board of Trustees.  Salaries for individuals employed will be determined in accordance with salary regulations of the District. 
 
RECOMMENDATION:  Approve personnel actions in Personnel Report No.  19-1.
2.D. Budget Voucher Adjustments 
Description:  A complete list of budget adjustments made by the Director of Business Services during the recent course of business is provided for review and approval by the Board of Trustees as required by NRS 354.598005.

RECOMMENDATION:  Approve the Budget Voucher Adjustment for January 2019 as submitted. 
Attachments: (1)
2.E. Application for Grant Funding for Calendar Year 2019.
Description:  The District requests authorization to apply for funding for the programs including, but not limited to:
  • Title I, Part A - Improving the Academic Achievement of the Disadvantaged
  • Title I, Part C - Migrant Education
  • Title I, Part D - Neglected, Delinquent, and At-Risk Youth
  • Title II, Part A - Supporting Educators
  • Title II, Technology Formula Grant 
  • Title II, Technology (Infrastructure or Professional Development) Competitive Grant
  • Title III, Limited English Proficient Students
  • Title III, Immigrant Subgrant
  • Title IV, Part A - Student Support and Academic Enrichment
  • Title V, Innovative Programs
  • McKinney-Vento Homeless Assistance Act Subgrants
  • Foster Children Subgrants
  • Special Education Early Childhood
  • Individuals with Disabilities Education Improvement Act (IDEIA) and related mini grants
  • District Assistance Center Subgrants
  • School Repair and Renovation Grant
  • Carl Perkins Vocational Education Act Formula and Competitive Subgrants
  • State and Federal Career and Technical Education Formula and Competitive Subgrants
  • Adult High School Education Subgrants
  • Federal and State School-to-Career Subgrants
  • Advanced Placement Incentive Subgrants
  • Federal and State Technology Subgrants
  • Federal and State Library Grants
  • Federal and State Literacy Subgrants
  • Federal and State Alternative Education Funding
  • Federal and State STEM Subgrants
  • Federal and State Consolidated Subgrants
  • Federal and State Special Education-related Subgrants
  • Federal and State Remediation Subgrants
  • Federal and State Pre-school (ECE) Education Subgrants
  • Federal and State Drug and/or Safety-Related Subgrants
  • State Accountability Systems' Information
  • Federal and State English Language Learners Subgrants
  • Federal and State Full Day Kindergarten Subgrants
  • Federal and State Categorical Funding Subgrants
  • Federal and State School Improvement Subgrants
  • Grant funding related to the implementation of the District's Strategic and District Performance Plans that may become available during a Nevada Legislative Session, Interim Session, or Calendar Year 2019 (parts of FY19 and FY20).
RECOMMENDATION:  Authorize the District to apply for entitlement and competitive grant funds listed , as well as other grant opportunities that may arise during Calendar Year 2019.
2.F. Annual School Calendar Application 2019-2020
Description:  The District requests authorization to submit an Application to Operate an Alternative Schedule for each of our 2019-20 school calendars.

RECOMMENDATION:  It is recommended the Board of Trustees approve authorization to file an Application to Operate an Alternative Schedule with the Nevada Department of Education for all schools within Douglas County School District for the 2019-20 school year. 
2.G. Addition of Dual Credit Course to Master List
Description:  Each semester, high school students register for courses with area community colleges for which they are eligible to apply dual credit toward their high school graduation requirements.  Nevada Revised Statutes 389.160 requires that the Board of Trustees of each county school district prescribe the courses for which students may receive credit and the amount of credit allowed.  The Board of Trustees approves additions to the master list of dual credit courses for Western Nevada and Truckee Meadows Community College courses.  If approved by the Board, these courses would be added to the master list from which students are eligible to receive dual credit.  Included in each Board Member's agenda packet is a copy of the Dual Credit Courses.

Additions to Master List with this semester's additions:  

Class                                                            College  Credits          DCSD  Credit Elective/Graduation
EMS108-Emergency Med Tech Training  WNC       6-8                       1                    Elective
MUS107-Guitar Class I                                WNC       2-3                       .5                   Elective

RECOMMENDATION:  Approve the Dual Credit Course additions to the Master List as submitted. 
2.H. Monthly Update of  Enrollment Counts (Information Only)
Description:  Monthly update on enrollment numbers for each school site is provided to the Board. 
Attachments: (1)
2.I. Donations (Information Only)
Description:  Below is a summary of donations received by school sites over the last month.  The District wishes to acknowledge and thank the generosity of all donors on behalf of the students we serve.  
  • East Fork Fire Department's Project Warm-Donated jackets to students at C.C. Meneley Elementary, Scarselli Elementary, and Douglas High School.
3. Election of Officers for 2019 (Discussion and For Possible Action)
Description:  The Board will discuss, nominate, and take action on the positions of President, Vice President, and Clerk. 
4. Annual Organization (Discussion and For Possible Action)
Description:  The Board will designate a media source for publication of all legally required notices and will designate a meeting schedule with locations for the year 2019. 

A.  Designate the Record Courier as the newspaper to be utilized for all legally required notices.
B.  Designate regular meetings of the Board of Trustees to be held on the second Tuesday of each month at 4:00 p.m. of each month at 4:00 p.m. at the DCSD Airport Training Center or Lake Tahoe Visitors Authority-Visitor Center unless otherwise announced as follows:  

4-B. Regularly Scheduled Board Meeting Dates - Additional meetings will be scheduled as necessary. 

                  Date                                                         Location                                                           Time
Tuesday, February 12, 2019                     Airport Training Center                                         4:00 p.m.
Tuesday, March 12, 2019                         Airport Training Center                                          4:00 p.m.
Tuesday, April 9, 2019                              Lake Tahoe Visitor Center                                      4:00 p.m.
Tuesday, May 21, 2019                            Airport Training Center (Budget Hearing)            4:00 p.m.
Tuesday, June 11, 2019                            Airport Training Center                                           4:00 p.m.
Tuesday, July 9, 2019                               Airport Training Center                                           4:00 p.m.
Tuesday, August 13, 2019                       Lake Tahoe Visitor Center                                       4:00 p.m.
Tuesday, September 10, 2019                 Airport Training Center                                           4:00 p.m.
Tuesday, October 8, 2019                        Airport Training Center                                           4:00 p.m.
Tuesday, November 12, 2019                  Lake Tahoe Visitor Center                                      4:00 p.m.
Tuesday, December 10, 2019                  Airport Training Center                                           4:00 p.m.
Tuesday, January 7, 2020                        Airport Training Center                                            4:00 p.m.

RECOMMENDATION:  Approve the Annual Organization for 2019.
5. Appointment of Board Representatives on Committees for 2019 (Discussion and For Possible Action)
Description:  The Board will make recommendations for representation on numerous committees and boards.  It will take action to designate a representative and an alternate representative for each listed body. 

A. Debt Management Commission
B. Nevada Association of School Boards - Board of Directors
C. Douglas County Parks and Recreation Board
D. Liaison Between Board and County Commission and Planning
E. School Safety Task Force
F. Expulsion Hearing Subcommittee
G. Employee Relations Communications Committee
H. Liaison to Parent Teacher Organizations
I. Liaison to Tahoe/Douglas Chamber of Commerce
J. Liaison to Carson Valley Chamber of Commerce
K. Career and Technical Committee
L. Gifted and Talented Task Force
M. Legislative Liaison 

RECOMMENDATION:   Approve the Appointment of Board Representatives.  
Attachments: (1)
6. Nevada Association of School Boards (NASB) Report (Information and Discussion)
Description:  Karen Chessell, NASB Director,  will present details of NASB accomplishments, current issues, and goals.
7. Board Reports (Information and Discussion)
Description:  Brief updates from the Board regarding District activities. 
8. Correspondence 
9. Superintendent Report (Administrative Report) 
Description:  Superintendent, Mrs. White, will report to the Board regarding activities of the past month and upcoming District events that may be of interest to them. 
10. Museum Exhibit Presentation (Discussion and For Possible Action)
Description:  The Board has leased the museum property to the  Douglas County Historical Society through 2087 and will consider approving a proposal to expand the museum after hearing a presentation by representatives of the Carson Valley Museum and Cultural Center for a plan to expand the exhibits of the museum to the back of the property.  The plan calls for an outdoor ranching and agricultural exhibit. 

RECOMMENDATION:  It is recommended that the Board approve the proposed expansion of the Carson Valley Museum and Cultural Center to include an outdoor exhibit area.
Attachments: (1)
11. Bylaw No. 50-Organization (Information and Discussion)
Description:  The Board will discuss the procedures in Bylaw 50-Organization to determine if elections of the Board are best done in January or some other time.  
Attachments: (1)
12. Training on Bullying (Information and Discussion)
Description:  Legislation, AB 225, requires training fro School Board members, administrators and Douglas County School District Staff about Bullying. 
Attachments: (1)
13. Report on Incidents of Bullying for the 2018-2019 School Year (Administrative Report)
Description:  The Board will review data submitted to the Nevada Department of Education on reports of bullying from each school for the first quarter of the 2018-2019 school year in accordance with AB 292.
14. Public Comment (5:30 p.m.)
Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak.  Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  
15. Adjusted Cohort Graduation Rate (Administrative Report)
Description:  Brian Frazier, Education Services Executive Director Area 2, will provide a report on graduation data components for the Douglas County School District Class of 2018.
16. ACT/SAT Report (Administrative Report)
Description:  Brian Frazier, Education Services Executive Director, Area 2 will provide a report on ACT and SAT Assessment Data for the Douglas County School District Class of 2018.
17. First Reading of Board Policy No. 515-Promotion, Retention, and Demotion of Students (Discussion and For Possible Action)
Description:  Rommy Cronin-Mack, Educational Services Executive Director Area 3, will present proposed revisions to Board Policy No. 515-Promotion, Retention, and Demotion of Students to align with NRS 392.122, Nevada's Read by Grade 3 law.

RECOMMENDATION:  It is recommended that the Board approve the proposed changes to Board Policy No. 515-Promotion, Retention, and Demotion of Students, as a first reading.
18. First Reading of Board Policy No. 525-Student Discipline (Discussion and For Possible Action)
Description:  The Board will consider changes to procedures for expulsion hearing under Board Policy 525.

RECOMMENDATION:  It is recommended that the Board approve the changes to Board Policy No. 525-Student Discipline, as a first reading. 
Attachments: (1)
19. Prioritizing Agenda-Possible Items for Future Board Meetings (Discussion and For Possible Action)
Description:  The Board will seek requests from its members for items to be placed on future meeting agendas in accordance with its policies.  The Board will discuss all agenda items on the list and prioritize those it wishes to come forward at the next Board Meeting. 
Attachments: (1)
20. Closed Session (Discussion and For Possible Action)
Description:  The Board will recess to closed session in order to discuss matters with its management representatives pursuant to NRS 288.220(4).
21. Public Comment
Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak. Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  
22. Adjournment 
Description:  (*) Times are estimated.  Items on the Agenda may be taken out of order.  The Board of Trustees may combine two or more agenda items for consideration, and may remove an item from the agenda or delay discussion relating to an item on the agenda at any time. Generally speaking, the item will be heard no earlier than the time indicated.

If copies of the complete agenda (and supporting materials) are desired in advance, they may be obtained at the District Office on the Friday or Monday preceding a regular Tuesday meeting of the Board.  Please contact Caryn Harper at 775-782-5134 or Charper@dcsd.k12.nv.us.

Notice to Individuals with Disabilities:  Members of the public who require special assistance or accommodations are asked to notify the District Administration at 1638 Mono Avenue, Minden, Nevada, 89423, or by calling 782-5134, so that such notification is received at least twenty four (24) hours prior to the meeting.  In conformance with the Open Meeting Law, it is hereby noted that the agenda for the meeting of the Douglas County School Board of Trustees has been posted at the following locations:

Gardnerville Post Office, Gardnerville, NV
Genoa Post Office, Genoa, NV 
Minden Post Office, Minden, NV  
Stateline Post Office, Stateline, NV
Zephyr Cove Post Office, Zephyr, NV 
Douglas County School District, Minden, NV
District website:  www.dcsd.k12.nv.us
State of Nevada website:  https://notice.nv.gov
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