August 15, 2023 at 7:00 PM - Regular Board of Education Meeting

A. OPENING ACTIVITIES

A.1. Call to Order

A.2. Salute to the Flag

A.3. Reading of the Mission Statement
"Community High School strives to promote and provide growth experiences in Learning, Leadership and Living."

A.4. Board Agreements

A.4.a. Social Media

A.4.a.1. Board members recognize that while we may be giving our individual opinion or stating a fact on social media, it has the potential to impact the entire board.

A.4.a.2. When promoting official district business and activities, personal use of social media should be limited to directly sharing links from the district media platforms, without personal editorial or opinion.

A.4.a.3. Board members will not post rebuttals/responses/corrections to district-related social media posts.

A.5. Roll Call

B. PUBLIC PARTICIPATION:

C. REPORTS AND INFORMATION:

C.1. Director of Business Services Report - Dan Oberg

C.1.a. FY24 Budget Presentation

C.2. Director of Human Resources Report - Julie Swartzloff

C.3. Principal's Report - Will Dwyer

C.4. Student Board Representative Report - Janelle Perez

C.5. Superintendent's Report - John Langton/Attila Weninger

C.6. Committee and Representative Reports

C.6.a. SASED

C.7. Future Dates

C.7.a. Committee of the Whole Meeting - September 5, 2023

C.7.b. Regular Board of Education Meeting - September 19, 2023

C.7.c. Committee of the Whole Meeting - October 2, 2023

C.7.d. IASB DuPage Division Dinner Meeting - October 3, 2023 - 6:00 p.m.

C.7.e. Regular Board of Education Meeting - October 16, 2023

C.8. Open Comment - Board Members

C.9. Future Issues

D. CONSENT AGENDA (Roll Call)

D.1. Items Removed from Consent Agenda for Separate Action 
__________________________________________________________________
__________________________________________________________________

D.2. Consent Agenda Action for All Items Except Those Listed in 1. Above

E. CONSENT AGENDA ITEMS - RECOMMENDED ACTION:

E.1. Approval of Minutes

E.1.a. Regular & Closed Session Meeting Minutes - July 18, 2023

E.1.b. Committee of the Whole Meeting Minutes - August 1, 2023

E.1.c. RECOMMENDED MOTION: That the Board of Education approve the minutes of the meeting(s) listed above.

E.2. Approval of Financials
RECOMMENDED MOTION: That the Board of Education approve the expenditures from July 12 to August 8, 2023 and accept the financial reports.

E.2.a. Approve Current Expenditures

E.2.b. Imprest Fund Statement

E.2.c. Treasurer's Report

E.2.d. Statement of Position/Financial Report

E.2.e. Statement of Revenue/Expenditures YTD Ending July 31, 2023

E.2.f. 3-Year Budget/Actual Report

E.2.g. Grant Reports

E.2.h. Petty Cash Fund Report

E.2.i. Student Activity Account Fund Balance

E.2.j. New Vendors Monthly Report

E.2.k. Quarterly Financial Reports

E.2.l. Board Conference Travel Expenses

E.3. Appoint DAOES Representative - (Roll Call)

E.3.a. RECOMMENDED MOTION: That the Board of Education appoint Attila Weninger to serve as its Representative to the Board of Directors of DAOES for the 2023-24 school year.

E.4. Appoint SASED Board of Directors Representative

E.4.a. RECOMMENDED MOTION: That the Board of Education appoint John Langton to serve as its representative to the SASED Board of Directors, and Katherine Doremus to serve as its alternative representative to the SASED Board of Directors, and execute the Resolution and made a part hereof.

E.5. Contracts Over $5,000

E.5.a. Each year, the administration brings to the Board a list of contracts that are over $5,000 and less than $25,000, and are routinely renewed as part of the operation of the school district. Approval of this list allows administration to sign these contracts on a timely basis to facilitate the needs of students and staff.

E.5.b. RECOMMENDED MOTION: That the Board of Education approve the contracts over $5,000 as presented.

E.6. Personnel Report - (Roll Call)

E.6.a. RECOMMENDED MOTION: That the Board of Education approve the Personnel Report as presented in the packet.

F. OLD BUSINESS:

G. NEW BUSINESS:

G.1. IASB Draft Policies - (Roll Call)
RECOMMENDED MOTION: That the Board of Education approve the first reading of the following policies:
- 2:80  Board Member Oath and Conduct
- 2:170 Procurement of Architectural, Engineering, and Land Surveying Services
- 4:45  Insufficient Fund Checks and Debt Recovery
- 4:100 Insurance Management
- 5:230 Maintaining Student Discipline
- 6:10  Educational Philosophy and Objectives
- 6:190 Extracurricular and Co-Curricular Activities
- 6:240 Field Trips and Recreational Class Trips
- 7:305 Student Athlete Concussions and Head Injuries
- 8:25 Advertising and Distributing Materials in Schools Provided by Non-School Related Entities
- 8:95  Parental Involvement

G.2. Purchase of Leased Driver's Education Vehicle - (Roll Call)

G.2.a. RECOMMENDED MOTION: That the Board of Education approve the purchase of the expiring leased Nissan Sentra from Nissan-Infinity LT, Dallas, Texas in the amount of $11,195.47 not including any applicable sales tax and official fees.

G.3. Fitness Center Equipment Purchase - (Roll Call)

G.3.a. RECOMMENDED MOTION: That the Board of Education approve the purchase of Fitness Center Equipment from LifeFitness in the amount of $141,128.00 including delivery, installation adan trade of current equipment.

G.4. ClearGov Budget Booklet adan Forecasting Software Purchase - (Roll Call)

G.4.a. RECOMMENDED MOTION: That the Board of Education approve the 5 year subscription of a Digital Budget Booklet and Budgeting and Transparency from ClearGov, Maynard, MA in the amount of $26m910.00 including setup, for the first year and $26,520.00 the second year with 3% annual increases thereafter through June 30, 2029.

G.5. Pringle Robotics Purchase - (Roll Call)

G.5.a. RECOMMENDED MOTION: That the Board of Education approve the purchase of a CC1 cleaning robot from Pringle Robotics, Inc., Peoria, IL in the amount of $13,850.00

G.6. Quest Updated Contract - (Roll Call)

G.6.a. RECOMMENDED MOTION: That the Board of Education approve the updated contract from Quest Food Management, Lombard, IL which includes a free breakfast for all students at $3.25 per meal served.

H. EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.

I. RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].

I.1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.

I.2. Collective negotiating matters.

I.3. The selection of a person to fill a public office.

I.4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.

I.5. The purchase or lease of real property for the use of the public body.

I.6. The setting of a price for sale or lease of property owned by the public body.

I.7. The sale or purchase of securities, investments, or investment contracts.

I.8. Security procedures, school building safety and security.

I.9. Student disciplinary cases.

I.10. The placement of individual students in special education programs and other matters related to individual students.

I.11. Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent.

I.12. The establishment of reserves or settlement of claims as provided in the Local Governmental and Governmental Employees Tort Immunity Act.

I.13. Self-evaluation.

I.14. Discussion of minutes of meetings lawfully closed under the Open Meetings Act.

I.15. Meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents.

J. Other enumerated exceptions as listed in the Open Meetings Act.

K. RECOMMENDED MOTION TO MOVE TO OPEN SESSION:
That the Board of Education return to Open Session at [Time].

L. ACTION AFTER RETURN TO OPEN SESSION:

M. ADJOURNMENT
  RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].