May 16, 2023 at 7:00 PM - Regular Board of Education Meeting

A. OPENING ACTIVITIES

A.1. Call to Order

A.2. Salute to the Flag

A.3. Reading of the Mission Statement
"Community High School strives to promote and provide growth experiences in Learning, Leadership and Living."

A.4. Board Agreements

A.4.a. Concerns from the community and staff:

A.4.a.1. Board members will listen carefully, remembering they are only hearing one side of the story

A.4.a.2. Board members will then direct that person to the person in the district most appropriate (Chain of Command) who is able to help them resolve their concern.

A.4.a.3. Board members handling concerns in this manner will clarify that one board member has no individual authority to fix a problem.

A.4.a.4. Board members will call the superintendent if they think there is an issue of concern.

A.5. Roll Call

B. STUDENT OF THE MONTH:

B.1. Maritsa Romero - April 2023

C. GOOD NEWS OF THE DISTRICT:

C.1. Dhanveer Gill - Fifth place in the IHSA State Journalism Competition

C.2. Michelle Garcia - First place at the Illinois ProStart Invitational

D. PUBLIC PARTICIPATION:

E. REPORTS AND INFORMATION:

E.1. Superintendent's Report

E.1.a. FOIA's

E.2. Director of Business Services Report

E.3. Director of Human Resources Report

E.4. Principal's Report

E.4.a. AVID Presentation

E.5. Committee and Representative Reports

E.5.a. SASED

E.6. Future Dates

E.6.a. Special Joint Boards of Education Meeting - May 23, 2023

E.6.b. Committee of the Whole Meeting - June 6, 2023

E.6.c. Board of Education Meeting - June 20, 2023

E.7. Open Comment - Board Members

E.8. Future Issues

F. CONSENT AGENDA (Roll Call)

F.1. Items Removed from Consent Agenda for Separate Action 
__________________________________________________________________
__________________________________________________________________

F.2. Consent Agenda Action for All Items Except Those Listed in 1. Above

G. CONSENT AGENDA ITEMS - RECOMMENDED ACTION:

G.1. Approval of Minutes

G.1.a. Special & Organizational Meeting Minutes - May 2, 2023

G.1.b. Open Session Committee of the Whole Meeting Minutes - May 2, 2023

G.1.c. Closed Session Committee of the Whole Meeting Minutes - May 2, 2023

G.1.d. RECOMMENDED MOTION: That the Board of Education approve the minutes of the meeting(s) listed above.

G.2. Approval of Financials
RECOMMENDED MOTION: That the Board of Education approve the expenditures from April 13 to May 11, 2023 and accept the financial reports.

G.2.a. Approve Current Expenditures

G.2.b. Imprest Fund Statement

G.2.c. Treasurer's Report

G.2.d. Statement of Position/Financial Report

G.2.e. Statement of Revenue/Expenditures YTD Ending April 30, 2023

G.2.f. 3-Year Budget/Actual Report

G.2.g. Grant Reports

G.2.h. Petty Cash Fund Report

G.2.i. Student Activity Account Fund Balance

G.2.j. New Vendors Monthly Report

G.2.k. Quarterly Financial Reports

G.2.l. Board Conference Travel Expenses

G.3. Imprest Fund

G.3.a. RECOMMENDED MOTION: That the Board of Education continue the District's Imprest Account established at Republic Band at its present balance of $15,000.00 Dollars.

G.4. Resolution Designating Interest Earnings

G.4.a. RECOMMENDED MOTION: That the Board of Education approve the Resolution Designating Interest Earnings for fiscal year 2023-24 as presented in the packet and authorize the Secretary to certify such Resolution.

G.5. Appointment of Treasurer - (Roll Call)

G.5.a. RECOMMENDED MOTION: That the Board of Education appoint Dan Morris to the position of Treasurer for a one year term from July 1, 2023 to June 30, 2024 with a stipend of $4,000 per year.

G.6. Approve Treasurer's Bond - (Roll Call)

G.6.a. RECOMMENDED MOTION: That the Board of Education approve the Surety Bond of the Treasurer.

G.7. Approve Depository Accounts for District Funds - (Roll Call)

G.7.a. RECOMMENDED MOTION: That the Board of Education approve the banks of depository as per the attached.

G.8. Interfund Transfer - (Roll Call)

G.8.a. RECOMMENDED MOTION: That the Board of Education approve the resolution authorizing the transfer of interest from the Working Cash Fund to the Education Fund no later than June 30, 2023.

G.9. Consolidated District Plan

G.9.a. RECOMMENDED MOTION: That the Board of Education approve the 2023-24 Consolidated District Plan.

G.10. IASB Draft Policies - (Roll Call)
RECOMMENDED MOTION: That the Board of Education approve changes to the following policies at first reading:
- 2:110 Qualifications, Term, and Duties of Board Officers
- 4:40 Incurring Debt
- 4:60 Purchases and Contracts
- 5:30 Hiring Process and Criteria
   Change "performed" to "initiated" under "Sexual Misconduct Related
   Employment Review (EHR)"
- 5:90 Abused and Neglected Child Reporting
- 5:125 Personal Technology and Social Media; Usage and Conduct
   Keep the word "Board" under "Superintendent Responsibilities"
- 5:150 Personnel Records
- 5:260 Student Teachers
- 5:285 Drug and Alcohol Testing for School Bus and Commercial Vehicle Drivers
- 6:135 Accelerated Placement Program
- 6:210 Instructional Materials
- 6:230 Library Media Program
   Omit #7
- 8:20 Community Use of School Facilities
- 8:70 Accommodating Individuals with Disabilities

G.11. Personnel Report - (Roll Call)

G.11.a. RECOMMENDED MOTION: That the Board of Education approve the Personnel Report as presented in the packet.

G.12. Miscellaneous Wages - (Roll Call)

G.12.a. RECOMMENDED MOTION: That the Board of Education approve Miscellaneous Wages for the 2023-2024 school year as presented.

H. OLD BUSINESS:

I. NEW BUSINESS:

I.1. Special Education Support Staff Recommendation - (Roll Call)

I.1.a. RECOMMENDED MOTION: That the Board o Education approve the Special Education support staff recommendation as presented.

I.2. Appendix B Recommendations - (Roll Call)

I.2.a. RECOMMENDED MOTION: That the Board of Education approve the Appendix B recommendations as presented.

I.3. WCHSSSA Memorandum of Agreement - (Roll Call)

I.3.a. RECOMMENDED MOTION: That the Board of Education approve the WCHSSSA Memorandum of Agreement as presented.

I.4. Student Travel - JEA National Journalism Convention 2023 - (Roll Call)

I.4.a. RECOMMENDED MOTION: That the Board of Education approve student travel to the JEA National Journalism Convention, 2023 in Boston, MA from November 2 - 4, 2023.

I.5. SchooLinks Contract Approval - (Roll Call)

I.5.a. RECOMMENDED MOTION: That the Board of Education approve the 3-year contract from SchooLinks Inc., Austin, Texas, for a total cost of $53,836.50.

I.6. BSN Revised Contract - (Roll Call)

I.6.a. RECOMMENDED MOTION: That the Board of Education approve the contract from BSN Sports, Dallas, Texas, as presented.

I.7. ATI Revised Contract - (Roll Call)

I.7.a. RECOMMENDED MOTION: That the Board of Education approve the amended contract from ATI Physical Therapy, Bolingbrook, Illinois, in an amount of $130,000 for year two and $133,900 for year three.

I.8. Purchase of Minivans - (Roll Call)

I.8.a. RECOMMENDED MOTION: That the Board of Education approve the authorization for administration to purchase two used minivans in a total amount not to exceed $70,000 or $35,000 each.

I.9. Snow Removal Bid - (Roll Call)

I.9.a. RECOMMENDED MOTION: That the Board of Education reject all bids submitted for the Snow Removal Bid due to mathematical errors in multiple bid submissions. Administration will reissue the bid notice. 

I.10. Furniture Purchase - (Roll Call)

I.10.a. RECOMMENDED MOTION: That the Board of Education approve the total proposal from Warehouse Direct, Des Plaines, IL in the amount not to exceed $35,057.59, including delivery.

J. EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.

K. RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].

K.1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.

K.2. Collective negotiating matters.

K.3. The selection of a person to fill a public office.

K.4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.

K.5. The purchase or lease of real property for the use of the public body.

K.6. The setting of a price for sale or lease of property owned by the public body.

K.7. The sale or purchase of securities, investments, or investment contracts.

K.8. Security procedures, school building safety and security.

K.9. Student disciplinary cases.

K.10. The placement of individual students in special education programs and other matters related to individual students.

K.11. Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent.

K.12. The establishment of reserves or settlement of claims as provided in the Local Governmental and Governmental Employees Tort Immunity Act.

K.13. Self-evaluation.

K.14. Discussion of minutes of meetings lawfully closed under the Open Meetings Act.

K.15. Meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents.

L. Other enumerated exceptions as listed in the Open Meetings Act.

M. RECOMMENDED MOTION TO MOVE TO OPEN SESSION:
That the Board of Education return to Open Session at [Time].

N. ACTION AFTER RETURN TO OPEN SESSION:

O. ADJOURNMENT
  RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].