December 20, 2022 at 7:00 PM - Regular Board of Education Meeting

A. OPENING ACTIVITIES

A.1. Call to Order

A.2. Salute to the Flag

A.3. Reading of the Mission Statement
"Community High School strives to promote and provide growth experiences in Learning, Leadership and Living."

A.4. Board Agreements
Closed Session Meetings
a. Board members respect the confidentiality of privileged information and will not divulge conversations, discussions, or deliberations that take place during a closed session meeting.
b. Board members understand that to divulge closed session information not only damages the relationship of the team, but has the potential for far reaching consequences which may impact future district operations.

A.5. Roll Call

B. PUBLIC PARTICIPATION:

C. REPORTS AND INFORMATION:

C.1. Superintendent's Report

C.1.a. FOIA's

C.2. Director of Business Services Report

C.3. Director of Human Resources Report

C.4. Principal's Report

C.5. SSI - Dens/Academic Support - Update

C.6. Facility Naming

C.7. IASB-IASA-IASBO Joint Annual Conference

C.8. Committee and Representative Reports

C.8.a. SASED

C.9. Future Dates

C.9.a. Committee of the Whole Meeting - January 3, 2023 - Canceled

C.9.b. Regular Board of Education Meeting - January 17, 2023

C.9.c. Committee of the Whole Meeting - February 7, 2023

C.9.d. Regular Board of Education Meeting - February 21, 2023

C.10. Open Comment - Board Members

C.11. Future Issues

D. CONSENT AGENDA (Roll Call)

D.1. Items Removed from Consent Agenda for Separate Action 
__________________________________________________________________
__________________________________________________________________

D.2. Consent Agenda Action for All Items Except Those Listed in 1. Above

E. CONSENT AGENDA ITEMS - RECOMMENDED ACTION:

E.1. Approval of Minutes

E.1.a. Regular Board of Education Meeting Minutes - November 15, 2022

E.1.b. Closed Session Board of Education Meeting Minutes - November 15, 2022

E.1.c. RECOMMENDED MOTION: That the Board of Education approve the minutes of the meeting(s) listed above.

E.2. Approval of Financials
RECOMMENDED MOTION: That the Board of Education approve the expenditures from November 11 to December 14, 2022 and accept the financial reports.

E.2.a. Approve Current Expenditures

E.2.b. Imprest Fund Statement

E.2.c. Treasurer's Report

E.2.d. Statement of Position/Financial Report

E.2.e. Statement of Revenue/Expenditures YTD Ending November 30, 2022

E.2.f. 3-Year Budget/Actual Report

E.2.g. Grant Reports

E.2.h. Petty Cash Fund Report

E.2.i. Student Activity Account Fund Balance

E.2.j. New Vendors Monthly Report

E.2.k. Quarterly Financial Reports

E.2.l. Board Conference Travel Expenses

E.3. Review of Closed Session Minutes - (Roll Call)

E.3.a. RECOMMENDED MOTION: That the Board of Education approve the attached report on the review of closed session minutes conducted November 4, 2022 as presented by Mr. Nagel and Mr. Saake.

E.4.  Destruction of Closed Meeting Audio Recordings - (Roll Call)
The Legislature requires that closed session meetings of Boards of Education be audio recorded and those recordings retained for a period of 18 months. Beginning in July, 2005, Boards can destroy those recordings provided that they are at least 18 months old and that the minutes of the specific closed session meetings have been approved and are retained as part of the official records of the Board's business. It is suggested that the Board purge these audio recordings twice a year in conjunction with the semi-annual review of closed session minutes.

E.4.a. RECOMMENDED MOTION: That the Board of Education approve the destruction of audio recordings of closed session Board of Education meetings made prior to April 1, 2021, which meets the state criteria of being at least 18 months old, and for which approved minutes are retained as the official records of the Board's business.

E.5. Personnel Report - (Roll Call)

E.5.a. RECOMMENDED MOTION: That the Board of Education approve the Personnel Report as presented in the packet.

F. OLD BUSINESS:

G. NEW BUSINESS:

G.1. Ratification - Support Staff Contract - (Roll Call)

G.1.a. RECOMMENDED MOTION: That the Board of Education adopt the tentative agreement with the West Chicago High School Support Staff Association, effective July 1, 2023 and continuing in effect through June 30, 2025.

G.2. IASB Draft Policies - (Roll Call)

G.2.a. RECOMMENDED MOTION: That the Board of Education approve changes to the following policies at first reading:
- 2:100 Board Member Conflict of Interest
- 2:105 Ethics and Gift Ban
- 2:150 Committees
- 2:210 Organizational Board of Education Meeting
- 2:250 Access to District Public Records
- 2:265 Title IX Sexual Harassment Grievance Procedure
- 3:10 Administrative Responsibilities
- 4:10 Fiscal and Business Management
- 4:55 Use of Credit and Procurement Cards
- 4:140 Waiver of Student Fees
- 4:165 Awareness and Prevention of Child Sexual Abuse and Grooming Behaviors
- 5:120 Employee Ethics; Code of Professional Conduct; and Conflict of Interest
- 5:20 Workplace Harassment Prohibited
- 5:170 Copyright
- 5:190 Teacher Qualifications
- 5:220 Substitute Teachers
- 5:250 Leaves of Absence
- 5:260 Student Teachers
- 5:280 Duties and Qualifications
- 5:320 Evaluation
- 5:330 Sick Days, Vacation, Holidays, and Leaves
- 6:15 School Accountability
- 6:20 School Year Calendar and Day
- 6:50 School Wellness
- 6:60 Curriculum Content
- 6:65 Student Social and Emotional Development
- 6:250 Community Resource Persons and Volunteers
- 6:260 Complaints About Curriculum, Instructional Materials, and Programs
- 6:270 Guidance and Counseling Program
- 6:310 High School Credit for Non-District Experiences; Course Substitutions; Re-Entering Students
- 6:340 Student Testing and Assessment Program
- 7:50 School Admissions and Student Transfers To and From Non-District Schools
- 7:70 Attendance and Truancy
- 7:100 Health and Eye Examinations; Immunizations; and Exclusion of Students
- 7:180 Prevention of and Response to Bullying, Intimidation, and Harassment
- 7:250 Student Support Services
- 7:285 Anaphylaxis Prevention, Response, and Management Program
- 7:290 Suicide and Depression Awareness and Prevention
- 7:340 Student Records

G.3. Treasurer Stipend - (Roll Call)

G.3.a. RECOMMENDED MOTION: That the Board of Education approve the adjustment of the Treasurer's stipend for Dan Morris for the 2022-23 school year from $2,500 per year to $4,000 per year and made retroactive thereof.

G.4. Approval of Tentative 2023-2024 School Calendar - (Roll Call)

G.4.a. RECOMMENDED MOTION: That the Board of Education approve the tentative 2023-2024 school calendar.

G.5. Architect Proposal - Summer Construction - (Roll Call)
The attached proposal is to provide architectural professional services in relation to construction work to be completed during the summer of 2023. Construction to be completed over the summer of 2023 include updating bathrooms in the main hallway, updating lighting in areas with new flooring from last summer and replacement of outside doors at the pool, receiving and the garage.  DLA will prepare a bid package with expected board approval in February. 

G.5.a. RECOMMENDED MOTION: That the Board of Education approve the proposal from DLA Ltd., Itasca, IL as presented.

H. EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.

I. RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].

I.1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.

I.2. Collective negotiating matters.

I.3. The selection of a person to fill a public office.

I.4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.

I.5. The purchase or lease of real property for the use of the public body.

I.6. The setting of a price for sale or lease of property owned by the public body.

I.7. The sale or purchase of securities, investments, or investment contracts.

I.8. Security procedures, school building safety and security.

I.9. Student disciplinary cases.

I.10. The placement of individual students in special education programs and other matters related to individual students.

I.11. Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent.

I.12. The establishment of reserves or settlement of claims as provided in the Local Governmental and Governmental Employees Tort Immunity Act.

I.13. Self-evaluation.

I.14. Discussion of minutes of meetings lawfully closed under the Open Meetings Act.

I.15. Meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents.

J. Other enumerated exceptions as listed in the Open Meetings Act.

K. RECOMMENDED MOTION TO MOVE TO OPEN SESSION:
That the Board of Education return to Open Session at [Time].

L. ACTION AFTER RETURN TO OPEN SESSION:

L.1. Notice to Remedy - (Roll Call)

L.1.a. RECOMMENDED MOTION: That the Board of Education approve a Resolution Authorizing and Approving Issuance of a Notice to Remedy to Ted Monken, Teacher/Physical Development Division, as discussed in closed session.

M. ADJOURNMENT
  RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].