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March 15, 2022 at 7:00 PM - Regular Meeting

Agenda
OPENING ACTIVITIES
1. Call to Order
2. Salute to the Flag
3. Reading of the Mission Statement
"Community High School strives to promote and provide growth experiences in Learning, Leadership and Living."
Presenter:  Rich Nagel
4. Roll Call
5. Additions to the Agenda:
__________________________________________________________________
__________________________________________________________________
GOOD NEWS OF THE DISTRICT
1. Student of the Month
1.a. Lilabeth Sokolewicz - February
Attachments: (1)
2. State Girls Wrestling Champion
2.a. Jayden Huesca Rodriguez
Attachments: (1)
PUBLIC PARTICIPATION
REPORTS AND INFORMATION
1. Superintendent's Report
Presenter:  Moses Cheng
1.a. FOIA's
Attachments: (4)
2. Director of Business Services Report
Presenter:  Dan Oberg
3. Director of Human Resources Report
Presenter:  Julie Swartzloff
4. Principal's Report
Presenter:  Will Dwyer
Attachments: (2)
5. Vaping Presentation
Attachments: (1)
6. Winfield TIF2
7. Committee and Representative Reports
7.a. SASED
8. Future Dates
8.a. Committee of the Whole Meeting - April 5, 2022 - Canceled
8.b. Regular Board of Education Meeting - April 19, 2022
8.c. Committee of the Whole Meeting - May 3, 2022
8.d. Regular Board of Education Meeting - May 17, 2022
9. Open Comment - Board Members
10. Future Issues
CONSENT AGENDA (Roll Call)
1. Items Removed from Consent Agenda for Separate Action 
__________________________________________________________________
__________________________________________________________________
2. Consent Agenda Action for All Items Except Those Listed in 1. Above
CONSENT AGENDA ITEMS - RECOMMENDED ACTION:
1. Approval of Minutes
1.a. Regular Board of Education Meeting - February 15, 2022
Attachments: (1)
1.b. Closed Session Board of Education Meeting - February 15, 2022
1.c. Committee of the Whole Meeting - March 1, 2022
Attachments: (1)
1.d. Closed Session Committee of the Whole - March 1, 2022
1.e. RECOMMENDED MOTION: That the Board of Education approve the minutes of the meeting(s) listed above.
2. Approval of Financials
RECOMMENDED MOTION: That the Board of Education approve the expenditures from February 11 to March 10, 2022 and accept the financial reports.
2.a. Approve Current Expenditures
Attachments: (2)
2.b. Imprest Fund Statement
Attachments: (2)
2.c. Treasurer's Report
Attachments: (1)
2.d. Statement of Position/Financial Report
Attachments: (1)
2.e. Statement of Revenue/Expenditures YTD Ending February 28, 2022
Attachments: (1)
2.f. 3-Year Budget/Actual Report
Attachments: (1)
2.g. Grant Reports
Attachments: (2)
2.h. Petty Cash Fund Report
Attachments: (1)
2.i. Student Activity Account Fund Balance
Attachments: (1)
2.j. New Vendors Monthly Report
Attachments: (1)
2.k. Quarterly Financial Reports
2.l. Board Conference Travel Expenses
3. IASB Draft Policies - (Roll Call)
Attachments: (1)
3.a. RECOMMENDED MOTION: That the Board of Education approve changes to the following policies at second reading:
2:20 Powers and Duties of the Board of Education: Indemnification
2:105 Ethics and Gift Ban
2:110 Qualifications, Term, and Duties of Board Officers
2:120 Board Member Development
2:220 Board of Education Meeting Procedure
2:260 Uniform Grievance Procedure
3:40 Superintendent
3:50 Administrative Personnel Other Than the Superintendent
3:60 Administrative Responsibility of the Building Principal
4:60 Purchases and Contracts
4:120 Food Services
4:160 Environmental Quality of Buildings and Grounds
4:165 Awareness and Prevention of Child Sexual Abuse and Grooming Behaviors
4:170 Safety
4:175 Convicted Child Sex Offender: Screening: Notifications
5:10 Equal Employment Opportunity and Minority Recruitment
5:20 Workplace Harassment Prohibited
5:30 Hiring Process and Criteria
5:50 Drug- and Alcohol-Free Workplace; E-Cigarette, Tobacco, and Cannabis Prohibition
5:90 Abused and Neglected Child Reporting
5:100 Staff Development Program
5:120 Employee Ethics; Conduct; and Conflict of Interest
5:125 Personal Technology and Social Media; Usage and Conduct
5:150 Personnel Records
5:185 Family and Medical Leave
5:200 Terms and Conditions of Employment and Dismissal
5:220 Substitute Teachers
5:250 Leaves of Absence
5:330 Sick Days, Vacation, Holidays, and Leaves
6:15 School Accountability
6:20 School Year Calendar and Day
6:50 School Wellness
6:60 Curriculum Content
6:120 Education of Children with Disabilities
6:135 Accelerated Placement Program
6:300 Graduation Requirements
6:340 Student Testing and Assessment Program
7:10 Equal Educational Opportunities
7:20 Harassment of Students Prohibited
7:30 Student Assignment
7:60 Residence
7:70 Attendance and Truancy
7:80 Release Time for Religious Instruction/Observance
7:150 Agency and Police Interviews
7:160 Student Appearance
7:180 Prevention of and Response to Bullying, Intimidation, and Harassment
7:190 Student Behavior
7:200 Suspension Procedures
7:210 Expulsion Procedures
7:240 Conduct Code for Participants in Extracurricular Activities
7:250 Student Support Services
7:260 Exemption from Physical Education
7:290 Suicide and Depression Awareness and Prevention
7:315 Restrictions on Publications; High Schools
7:340 Student Records
7:345 Use of Educational Technologies; Student Data Privacy and Security
8:100 Relations with Other Organizations and Agencies
4. Personnel Report - (Roll Call)
Attachments: (2)
4.a. RECOMMENDED MOTION: That the Board of Education approve the Personnel Report as presented in the packet.
OLD BUSINESS:
NEW BUSINESS:
1. Separation of Employment - (Roll Call)
Attachments: (2)
1.a. RECOMMENDED MOTION: That the Board of Education accept the following:
- The resignation of Julio Alvarez Lopez, Teacher/Student Services Division, effective at the end of the 2021-2022 school year.
- The resignation of Cheryl Marshall, Teacher/World Languages Division, effective at the end of the 2021-2022 school year.
- The termination of Paola Martinez Gudino, Personal Care Assistant/Special Education Division, effective March 4, 2022.
- The non-renewal of Ashley McDaniel, Teacher/Science Division, effective at the end of the 2021-2022 school year.
- The resignation of Leslie Springer, Director/Special Education Division, effective June 30, 2022.
2. Director of Human Resources Contract - (Roll Call)
Attachments: (1)
2.a. RECOMMENDED MOTION: That the Board of Education approve the contract as presented in the packet.
3. Assistant Principal for Teaching and Learning Contract - (Roll Call)
Attachments: (1)
3.a. RECOMMENDED MOTION: That the Board of Education approve the contract as presented in the packet.
4. Ratification - Teacher Contract - (Roll Call)
Attachments: (2)
4.a. RECOMMENDED MOTION: That the Board of Education adopt the tentative agreement with the West Chicago High School Teachers' Association, effective July 1, 2022 and continuing in effect through June 30, 2026.
5. 2021-2022 School Calendar Revision - (Roll Call)
Attachments: (2)
5.a. RECOMMENDED MOTION: That the Board of Education approve a late start day on April 14, 2022 to administer the Illinois Science Assessment.
6. Staffing Recommendation for 2022-2023 School Year - (Roll Call)
Attachments: (1)
6.a. RECOMMENDED MOTION: That the Board of Education approve the staffing requests for the 2022-2023 school year as presented in the packet.
7. Appendix B Recommendation - (Roll Call)
Attachments: (1)
7.a. RECOMMENDED MOTION: That the Board of Education accept the recommendation from the Appendix B Committee as presented in the packet.
8. Student Fee Schedule for 2022-2023 - (Roll Call)
Included in the board packet is the proposed student fee schedule for the 2022-2023 school year, which has no adjustments from the prior year.
Attachments: (1)
8.a. RECOMMENDED MOTION: That the Board of Education approve the student fee schedule as presented for the 2022-2023 school year.
9. Athletic Trainer Contract Approval - (Roll Call)
Administration solicited proposals for athletic trainers to begin with the 2022-2023 school year.  Proposals were requested for a 3 year contract with a 2 year annual optional extension. The District’s current provider, ATI Physical Therapy, provided the lowest proposal. 
Attachments: (2)
9.a. RECOMMENDED MOTION: That the Board of Education approve the three year contract with ATI Physical Therapy, Bolingbrook, IL for an amount not to exceed $293,636.00
10. Quest Food Management Contract Extension - (Roll Call)
Administration is recommending a one year extension with Quest Management Services for the 2022-2023 school year.  
Attachments: (1)
10.a. RECOMMENDED MOTION: That the Board of Education approve the one year extension with Quest Management Services, as per the attached agreement.
11. Annual Furniture Order - (Roll Call)
The annual furniture order for the 2022-2023 school year includes furniture for flexible learning spaces, replacement of old furniture, and furniture for spaces that were not provided furniture after construction.
Attachments: (2)
11.a. RECOMMENDED MOTION: That the Board of Education approve the total proposal from Warehouse Direct, Des Plaines, IL in the amount not to exceed $90,634.74, including delivery and installation.
12. Special Education Minivan Purchase - (Roll Call)
As part of the planned vehicle replacement, administration is recommending the purchase of a 7-8 passenger vehicle for use by the Special Education Department. This purchase is expected to be less than $35,000, and a used vehicle, and as such, does not need to be bid. The vehicle will be purchased using Special Education IDEA Funding.
12.a. RECOMMENDED MOTION: That the Board of Education approve the authorization for administration to purchase a vehicle in an amount not to exceed $35,000.
13. Student Travel - LifeSmarts to Washington, DC - (Roll Call)
LifeSmarts is requesting a trip to Washington, DC, which is beyond a 250 mile radius of West Chicago Community High School. According to Policy 6:240 - Field Trips and Recreational Class Trips, this qualifies as Student Travel.
Attachments: (1)
13.a. RECOMMENDED MOTION: That the Board of Education approve student travel for LifeSmarts to Washington, DC, from April 21 through April 24, 2022.
14. Sunrise Transportation Extension - (Roll Call)
The District, along with the other member Districts of SASED, has contracted with Sunrise Transportation. This one year extension would be the final year in the contract which allows for 3 years plus 2 extension years, as allowed for transportation service provider contracts. 
Attachments: (1)
14.a. RECOMMENDED MOTION: That the Board of Education approve the Sunrise Transportation extension for the 2022-2023 school year.
EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.
RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].
1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.
2. Collective negotiating matters.
3. The selection of a person to fill a public office.
4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.
5. The purchase or lease of real property for the use of the public body.
6. The setting of a price for sale or lease of property owned by the public body.
7. The sale or purchase of securities, investments, or investment contracts.
8. Security procedures, school building safety and security.
9. Student disciplinary cases.
10. The placement of individual students in special education programs and other matters related to individual students.
11. Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent.
12. The establishment of reserves or settlement of claims as provided in the Local Governmental and Governmental Employees Tort Immunity Act.
13. Self-evaluation.
14. Discussion of minutes of meetings lawfully closed under the Open Meetings Act.
15. Meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents.
Other enumerated exceptions as listed in the Open Meetings Act.
RECOMMENDED MOTION TO MOVE TO OPEN SESSION:
That the Board of Education return to Open Session at [Time].
ACTION AFTER RETURN TO OPEN SESSION:
ADJOURNMENT
  RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].

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