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February 15, 2022 at 7:00 PM - Board of Education Regular Meeting

Agenda
OPENING ACTIVITIES
1. Call to Order
2. Salute to the Flag
3. Reading of the Mission Statement
"Community High School strives to promote and provide growth experiences in Learning, Leadership and Living."
Presenter:  Rich Nagel
4. Roll Call
5. Additions to the Agenda:
__________________________________________________________________
__________________________________________________________________
GOOD NEWS OF THE DISTRICT
1. Student of the Month:
Mariana Lopez - December
Philip Calabrese - January
Attachments: (2)
PUBLIC PARTICIPATION
REPORTS AND INFORMATION
1. Superintendent's Report
Presenter:  Moses Cheng
1.a. FOIA's
Attachments: (2)
2. Director of Business Services Report
Presenter:  Dan Oberg
3. Director of Human Resources Report
Presenter:  Julie Swartzloff
4. Principal's Report
Presenter:  Will Dwyer
Attachments: (3)
5. Committee and Representative Reports
5.a. SASED
6. District 94/District 33 Joint Board Meeting
7. Future Dates
7.a. Committee of the Whole Meeting - March 1, 2022
7.b. Regular Board of Education Meeting - March 15, 2022
7.c. Committee of the Whole Meeting - April 5, 2022
7.d. Regular Board of Education Meeting - April 19, 2022
8. Open Comment - Board Members
9. Future Issues
CONSENT AGENDA (Roll Call)
1. Items Removed from Consent Agenda for Separate Action 
__________________________________________________________________
__________________________________________________________________
2. Consent Agenda Action for All Items Except Those Listed in 1. Above
CONSENT AGENDA ITEMS - RECOMMENDED ACTION:
1. Approval of Minutes
1.a. Regular Board of Education Meeting - January 18, 2022
Attachments: (1)
1.b. Closed Session Board of Education Meeting - January 18, 2022
1.c. Committee of the Whole Meeting - February 1, 2022
Attachments: (1)
1.d. Closed Session Committee of the Whole Meeting - February 1, 2022
1.e. RECOMMENDED MOTION: That the Board of Education approve the minutes of the meeting(s) listed above.
2. Approval of Financials
RECOMMENDED MOTION: That the Board of Education approve the expenditures from January 13 to February 10, 2022 and accept the financial reports.
2.a. Approve Current Expenditures
Attachments: (2)
2.b. Imprest Fund Statement
Attachments: (2)
2.c. Treasurer's Report
Attachments: (1)
2.d. Statement of Position/Financial Report
Attachments: (1)
2.e. Statement of Revenue/Expenditures YTD Ending January 31, 2022
Attachments: (1)
2.f. 3-Year Budget/Actual Report
Attachments: (1)
2.g. Grant Reports
Attachments: (2)
2.h. Petty Cash Fund Report
Attachments: (1)
2.i. Student Activity Account Fund Balance
Attachments: (1)
2.j. New Vendors Monthly Report
Attachments: (1)
2.k. Quarterly Financial Reports
2.l. Board Conference Travel Expenses
3. Adoption of Textbooks - (Roll Call)
- Drive Right 11th Edition; Print
- Chemistry: The Central Science 14th Edition; Print & Electronic
- Biology, Campbell and Reece; Print & Electronic
- EPAC:LIVING IN ENVIRONMENT; Print & Electronic
- College Physics: A Strategic Approach; Print & Electronic
- Essentials of Human Anatomy; Print & Electronic
Attachments: (1)
3.a. RECOMMENDED MOTION: That the Board of Education approve the adoption of textbooks as presented.
4. Personnel Report - (Roll Call)
The Personnel Report consists of the employment of non-certified staff, leave of absence of non-certified staff, and employment of coaches.
Attachments: (2)
4.a. RECOMMENDED MOTION: That the Board of Education approve the Personnel Report as presented in the packet.
OLD BUSINESS:
NEW BUSINESS:
1. Separation of Employment - (Roll Call)
Attachments: (1)
1.a. RECOMMENDED MOTION: That the Board of Education approve the following:
- The retirement of Allison Baxter, Teacher/World Languages Division, effective at the end of the 2025-2026 school year.
- The retirement of Roberta Felfle, Teacher/Humanities Division, effective at the end of the 2025-2026 school year
- The retirement of Pedro Perez, Custodian-Grounds/Building Maintenance & Grounds Division, effective June 30, 2022
2. IASB Draft Policies - (Roll Call)
Attachments: (1)
2.a. RECOMMENDED MOTION: That the Board of Education approve changes to the following policies at first reading:
2:20 Powers and Duties of the Board of Education: Indemnification
2:105 Ethics and Gift Ban
2:110 Qualifications, Term, and Duties of Board Officers
2:120 Board Member Development
2:220 Board of Education Meeting Procedure
2:260 Uniform Grievance Procedure
3:40 Superintendent
3:50 Administrative Personnel Other Than the Superintendent
3:60 Administrative Responsibility of the Building Principal
4:60 Purchases and Contracts
4:120 Food Services
4:160 Environmental Quality of Buildings and Grounds
4:165 Awareness and Prevention of Child Sexual Abuse and Grooming Behaviors
4:170 Safety
4:175 Convicted Child Sex Offender: Screening: Notifications
5:10 Equal Employment Opportunity and Minority Recruitment
5:20 Workplace Harassment Prohibited
5:30 Hiring Process and Criteria
5:50 Drug- and Alcohol-Free Workplace; E-Cigarette, Tobacco, and Cannabis Prohibition
5:90 Abused and Neglected Child Reporting
5:100 Staff Development Program
5:120 Employee Ethics; Conduct; and Conflict of Interest
5:125 Personal Technology and Social Media; Usage and Conduct
5:150 Personnel Records
5:185 Family and Medical Leave
5:200 Terms and Conditions of Employment and Dismissal
5:220 Substitute Teachers
5:250 Leaves of Absence
5:330 Sick Days, Vacation, Holidays, and Leaves
6:15 School Accountability
6:20 School Year Calendar and Day
6:50 School Wellness
6:60 Curriculum Content
6:120 Education of Children with Disabilities
6:135 Accelerated Placement Program
6:300 Graduation Requirements
6:340 Student Testing and Assessment Program
7:10 Equal Educational Opportunities
7:20 Harassment of Students Prohibited
7:30 Student Assignment
7:60 Residence
7:70 Attendance and Truancy
7:80 Release Time for Religious Instruction/Observance
7:150 Agency and Police Interviews
7:160 Student Appearance
7:180 Prevention of and Response to Bullying, Intimidation, and Harassment
7:190 Student Behavior
7:200 Suspension Procedures
7:210 Expulsion Procedures
7:240 Conduct Code for Participants in Extracurricular Activities
7:250 Student Support Services
7:260 Exemption from Physical Education
7:290 Suicide and Depression Awareness and Prevention
7:315 Restrictions on Publications; High Schools
7:340 Student Records
7:345 Use of Educational Technologies; Student Data Privacy and Security
8:100 Relations with Other Organizations and Agencies
Attachments: (1)
3. Resolution Regarding Winfield TIF2 - (Roll Call)
Attachments: (1)
3.a. RECOMMENDED MOTION: That the Board of Education approve the Resolution as presented.
4. Proven IT Copier Contract - (Roll Call)
ProvenIT has provided a new 4-year maintenance agreement along with a new 4-year lease agreement through American Capital for the financing of the copiers.  The new agreement adds 3 copiers while transferring ownership of the 2 productions copiers and the District office copier.  The agreement is an overall increase of 2.5% over the expiring contract. 
Attachments: (3)
4.a. RECOMMENDED MOTION: That the Board of Education approve the copier lease  with American Capital, Lisle, IL for an amount not to exceed $176,695.68 along with the copier maintenance agreement with ProvenIT, Schaumburg, IL for an amount not to exceed $144,212.20 for a total copier package of $320,907.88 over a 4 year term.
5. Student Travel - Choir & Orchestra - (Roll Call)
Choir and Orchestra is requesting a trip to Walt Disney World/Universal in Orlando, FL, which is beyond a 250 mile radius of West Chicago Community High School. According to Policy 6:240 - Field Trips and Recreational Class Trips, this qualifies as Student Travel.
Attachments: (1)
5.a. RECOMMENDED MOTION: That the Board of Education approve student travel for Choir and Orchestra to Orlando, FL, from May 26 through May 31, 2022.
EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.
RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].
1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.
2. Collective negotiating matters.
3. The selection of a person to fill a public office.
4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.
5. The purchase or lease of real property for the use of the public body.
6. The setting of a price for sale or lease of property owned by the public body.
7. The sale or purchase of securities, investments, or investment contracts.
8. Security procedures, school building safety and security.
9. Student disciplinary cases.
10. The placement of individual students in special education programs and other matters related to individual students.
11. Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent.
12. The establishment of reserves or settlement of claims as provided in the Local Governmental and Governmental Employees Tort Immunity Act.
13. Self-evaluation.
14. Discussion of minutes of meetings lawfully closed under the Open Meetings Act.
15. Meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents.
Other enumerated exceptions as listed in the Open Meetings Act.
RECOMMENDED MOTION TO MOVE TO OPEN SESSION:
That the Board of Education return to Open Session at [Time].
ACTION AFTER RETURN TO OPEN SESSION:
ADJOURNMENT
  RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].

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