January 18, 2022 at 7:00 PM - Board of Education Regular Meeting

A. OPENING ACTIVITIES

A.1. Call to Order

A.2. Salute to the Flag

A.3. Reading of the Mission Statement
"Community High School strives to promote and provide growth experiences in Learning, Leadership and Living."

A.4. Roll Call

A.5. Additions to the Agenda:
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B. GOOD NEWS OF THE DISTRICT

B.1. College Board National Recognition Program Scholar:
Robert Washington

C. PUBLIC PARTICIPATION

D. REPORTS AND INFORMATION

D.1. Superintendent's Report

D.1.a. FOIA's

D.2. Director of Business Services Report

D.3. Director of Human Resources Report

D.4. Principal's Report

D.5. Epsilon Data Management Abatement Proposal

D.6. Committee and Representative Reports

D.6.a. SASED

D.7. Future Dates

D.7.a. Committee of the Whole Meeting - February 1, 2022

D.7.b. Regular Board of Education Meeting - February 15, 2022

D.7.c. Committee of the Whole Meeting - March 1, 2022

D.7.d. Regular Board of Education Meeting - March 15, 2022

D.8. Open Comment - Board Members

D.9. Future Issues

E. CONSENT AGENDA (Roll Call)

E.1. Items Removed from Consent Agenda for Separate Action 
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E.2. Consent Agenda Action for All Items Except Those Listed in 1. Above

F. CONSENT AGENDA ITEMS - RECOMMENDED ACTION:

F.1. Approval of Minutes

F.1.a. Regular Board of Education Meeting - December 21, 2021

F.1.b. Closed Session Board of Education Meeting - December 21, 2021

F.1.c. RECOMMENDED MOTION: That the Board of Education approve the minutes of the meeting(s) listed above.

F.2. Approval of Financials
RECOMMENDED MOTION: That the Board of Education approve the expenditures from December 17, 2021 to January 12, 2022 and accept the financial reports.

F.2.a. Approve Current Expenditures

F.2.b. Imprest Fund Statement

F.2.c. Treasurer's Report

F.2.d. Statement of Position/Financial Report

F.2.e. Statement of Revenue/Expenditures YTD Ending December 31, 2021

F.2.f. 3-Year Budget/Actual Report

F.2.g. Grant Reports

F.2.h. Petty Cash Fund Report

F.2.i. Student Activity Account Fund Balance

F.2.j. New Vendors Monthly Report

F.2.k. Quarterly Financial Reports

F.2.l. Board Conference Travel Expenses

F.3. Personnel Report - (Roll Call)

F.3.a. RECOMMENDED MOTION: That the Board of Education approve the Personnel Report as presented in the packet.

G. OLD BUSINESS:

H. NEW BUSINESS:

H.1. Addition of Administrative Position - (Roll Call)

H.1.a. RECOMMENDED MOTION: That the Board of Education approve the addition of one administrative position for Dean of Students beginning with the 2022-2023 school year.

H.2. Separation of Employment - (Roll Call)

H.2.a. RECOMMENDED MOTION: That the Board of Education approve the following:
The resignation of Patrick Czajka, Technician/Technology Division, effective January 21, 2022.

H.2.b. RECOMMENDED MOTION: That the Board of Education not accept the following:
The resignation of Kara Kroculick, Social Worker/Student Education Division, effective January 3, 2022.

H.3. 457 Plan Documents and Adoption Agreement - (Roll Call)
To provide staff with an additional retirement saving option, administration is recommending a 457 Plan through OMNI, the District’s 403(b) provider. This 457 plan will provide a different option for staff aside from the new TRS Supplemental Plan that was approved at the December Board meeting.  

H.3.a. RECOMMENDED MOTION: That the Board of Education approve the 457 Plan and Adoption Agreement as presented.

H.4. 403(b) Amended Adoption Agreement - (Roll Call)
To mirror the 457 plan presented, OMNI, the District's current 403(b) provider, recommends amending the 403(b) plan to include a Roth option for staff to contribute.  No other changes were made to the adoption agreement.

H.4.a. RECOMMENDED MOTION: That the Board of Education approve the 403(b) Adoption Agreement as presented.

H.5. Chromebooks for 2022-2023 - (Roll Call)
Each year, the District purchases Chromebooks for incoming Freshmen, along with replacement/ backup Chromebooks and Google Chrome Education Licenses. Dell Technologies provided the best pricing.  Total cost of the Chromebooks is $211,945.50, which is budgeted in the current 21-22 fiscal year.  

H.5.a. RECOMMENDED MOTION: That the Board of Education approve the Dell Chromebook purchase and Google Chrome Education Licenses from Dell Technologies not to exceed $211,945.50.

H.6. Desktop Computers for Digital Art Class- (Roll Call)
Current desktop computers in the digital art class are at least 7 years old and the video card included with the computers are starting to lag, and as such, new computers with updated video cards are required. Dell provided the best pricing at a cost of $41,730. This purchase will be funded through the Digital Equity Grant. 

H.6.a. RECOMMENDED MOTION: That the Board of Education approve the Dell Desktop Computers purchase from Dell Technologies, not to exceed $41,730.

H.7. Textbook Display - (Roll Call)
Each year the Board receives a comprehensive report on textbooks needed for purchase for the coming school year. Attached is that proposal from Principal Dwyer. It includes a listing of new textbooks and a rationale for each of the new textbooks.

H.7.a. RECOMMENDED MOTION: That the Board of Education authorize the administration to advise the public via website that textbooks recommended for adoption will be on display for 21 days.

H.8. Approval of Tentative 2022-2023 School Calendar - (Roll Call)

H.8.a. RECOMMENDED MOTION: That the Board of Education approve the tentative 2022-2023 school calendar.

I. EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.

J. RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].

J.1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.

J.2. Collective negotiating matters.

J.3. The selection of a person to fill a public office.

J.4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.

J.5. The purchase or lease of real property.

J.6. The setting of a price for sale or lease of property.

J.7. The sale or purchase of securities, investments, or investment contracts.

J.8. Emergency security procedures.

J.9. Student discipline.

J.10. The placement of individual students in special education programs and other matters related to individual students.

J.11. Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall  be recorded and entered into the minutes of the closed meeting.

J.12. Establishment of reserves or settlement of claims as provided by local government and governmental employees Tort Immunity Act.

J.13. Self-evaluation.

J.14. Discussion of minutes of meetings lawfully closed under Open Meetings Act (P.A. 88-621, effective 1-1-95).

J.15. Considering meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America.

K. RECOMMENDED MOTION TO MOVE TO OPEN SESSION:
That the Board of Education return to Open Session at [Time].

L. ACTION AFTER RETURN TO OPEN SESSION:

M. ADJOURNMENT
  RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].

N. Student Attendance and Discipline