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August 17, 2021 at 7:00 PM - Regular Board of Education Meeting

Agenda
OPENING ACTIVITIES
1. Call to Order
2. Salute to the Flag
3. Reading of the Mission Statement
"Community High School strives to promote and provide growth experiences in Learning, Leadership and Living."
Presenter:  Rich Nagel
4. Roll Call
5. Additions to the Agenda:
__________________________________________________________________
__________________________________________________________________
PUBLIC PARTICIPATION
REPORTS AND INFORMATION
1. Superintendent's Report
Presenter:  Moses Cheng
1.a. FOIA's
2. Director of Business Services Report
Presenter:  Dan Oberg
2.a. Tentative 2021-2022 School Budget
Attachments: (1)
3. Director of Human Resources Report
Presenter:  Julie Swartzloff
4. Principal's Report
Presenter:  Will Dwyer
5. Student Support Initiative Update
Presenter:  Nick Kempski, Jen Culbertson, Charles Vokes, Brianne Ferreiro
6. Winfield TIF #2 Discussion
Presenter:  Gary Saake
7. Committee and Representative Reports
7.a. Finance
7.b. Monitoring and Planning
7.c. Policy - August 4, 2021
Attachments: (1)
7.c.1. RECOMMENDED MOTION: That the Policy Committee approve the minutes of the meeting listed above.
7.d. SASED
8. Future Dates:
  • Regular Board of Education Meeting - September 21, 2021
  • Special Board of Education Meeting - Board Retreat - September 23, 2021
  • Regular Board of Education Meeting - October 19, 2021
9. Open Comment - Board Members
10. Future Issues
CONSENT AGENDA (Roll Call)
1. Items Removed from Consent Agenda for Separate Action 
__________________________________________________________________
__________________________________________________________________
2. Consent Agenda Action for All Items Except Those Listed in 1. Above
CONSENT AGENDA ITEMS - RECOMMENDED ACTION:
1. Approval of Minutes
1.a. Regular Board of Education Meeting Minutes - July 20, 2021
Attachments: (1)
1.b. RECOMMENDED MOTION: That the Board of Education approve the minutes of the meeting(s) listed above.
2. Acceptance of Minutes
2.a. Policy Committee Meeting Minutes - August 4, 2021
2.b. RECOMMENDED MOTION: That the Board of Education accept the minutes of the meeting(s) listed above.
3. Approval of Financials
RECOMMENDED MOTION: That the Board of Education approve the expenditures from July 16 to August 11, 2021 and accept the financial reports.
3.a. Approve Current Expenditures
Attachments: (2)
3.b. Imprest Fund Statement
Attachments: (2)
3.c. Treasurer's Report
Attachments: (1)
3.d. Statement of Position/Financial Report
Attachments: (1)
3.e. Statement of Revenue/Expenditures YTD Ending July 31, 2021
Attachments: (1)
3.f. 3-Year Budget/Actual Report
Attachments: (1)
3.g. Grant Reports
Attachments: (2)
3.h. Petty Cash Fund Report
Attachments: (1)
3.i. Student Activity Account Fund Balance
Attachments: (1)
3.j. New Vendors Monthly Report
Attachments: (1)
3.k. Quarterly Financial Reports
3.l. Board Conference Travel Expenses
Attachments: (1)
4. Contracts Over $5,000
Each year, the administration brings to the Board a list of contracts that are over $5,000 and less than $25,000, and are routinely renewed as part of the operation of the school district. Approval of this list allows administration to sign these contracts on a timely basis to facilitate the needs of students and staff.
Attachments: (1)
4.a. RECOMMENDED MOTION: That the Board of Education approve the list of contracts over $5,000 as presented.
5. IASB Draft Policies - (Roll Call)
Attachments: (1)
5.a. RECOMMENDED MOTION: That the Board of Education approve changes to the following policies at first reading:
1:10 School District Legal Status - adopt
1:20 District Organization, Operations, and Cooperative Agreements - adopt
1:30 School District Philosophy - adopt
2:10 School District Governance - adopt
2:30 School District Elections - adopt
2:130 Board Superintendent Relationship - adopt
2:240 Board Policy Development - adopt
3:30 Chain of Command - adopt
3:50 Administrative Personnel Other Than the Superintendent - adopt
5:10 Equal Employment Opportunity and Minority Recruitment - adopt
6:100 Using Animals in the Educational Program - adopt
6:145 - Migrant Students - adopt
6:160 English Learners - adopt
6:170 Title I Programs - adopt
6:235 Access to Electronic Networks - adopt
6:260 Complaints About Curriculum, Instructional Materials, and Programs - adopt
7:220 Bus Conduct - adopt
7:230 Misconduct by Students with Disabilities - adopt
7:280 Communicable and Chronic Infectious Disease - adopt
8:90 Parent Organizations and Booster Clubs - adopt
6. School Maintenance Grant - (Roll Call)
The state periodically makes available their School Maintenance Project matching grant program which requires board authorization for submission.
6.a. RECOMMENDED MOTION: That the Board of Education authorize administration to submit an application for the state's School Maintenance Projects Grant for roof replacement of the kitchen area.
7. Personnel Report - (Roll Call)
The Personnel Report consists of the employment of non-certified and certified staff, the resignation of non-certified and certified staff, the employment of coaches, the resignation of coaches, the approval of overload assignments, and approval of a position change.
Attachments: (1)
7.a. RECOMMENDED MOTION: That the Board of Education approve the Personnel Report as presented in the packet.
OLD BUSINESS:
NEW BUSINESS:
1. Separation of Employment - (Roll Call)
1.a. RECOMMENDED MOTION: That the Board of Education accept the following resignations:
  • Dragoljub Gudovic, Program Assistant/Special Education Division, effective 7/23/21
  • Patricia Marasco, Teacher/Science Division, effective 8/3/21
  • Mallory Miller, School Psychologist/Special Education Division, effective 8/33/21
  • Kathleen Shackelford, Personal Care Assistant/Special Education Division, effective 7/29/21
  • Lawrence McCarthy, Jr., Foreman/Building Operations, effective 08/25/21.

2. Outdoor Signage - (Roll Call)
With the completion of construction around the building, outdoor signage is being recommended to provide way-finding direction on the school campus. 

Attachments: (1)
2.a. RECOMMENDED MOTION:  That the Board of Education approve the proposal from Warehouse Direct, Des Plaines, IL for the design, development and delivery of outdoor signage in the amount not to exceed $25,000.
3. 2021-2022 School Calendar Changes - (Roll Call)
In light of venue availability changes, Prom will be held on April 22, 2022, which should now be a half day and April 29, 2022 will now be a full day of school attendance.
Attachments: (2)
3.a. RECOMMENDED MOTION: That the Board of Education approve the changes to the 2021-2022 school calendar.
4. Student Parking Fee - (Roll Call)
4.a. RECOMMENDED MOTION: That the Board of Education suspend the student parking fee for the 2021-2022 school year.
EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.
RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].
1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.
2. Collective negotiating matters.
3. The selection of a person to fill a public office.
4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.
5. The purchase or lease of real property.
6. The setting of a price for sale or lease of property.
7. The sale or purchase of securities, investments, or investment contracts.
8. Emergency security procedures.
9. Student discipline.
10. The placement of individual students in special education programs and other matters related to individual students.
11. Litigation has been filed and is pending before a court or administrative tribunal.
12. Establishment of reserves or settlement of claims as provided by local government and governmental employees Tort Immunity Act.
13. Self-evaluation.
14. Discussion of minutes of meetings lawfully closed under Open Meetings Act (P.A. 88-621, effective 1-1-95).
15. Considering meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America.
RECOMMENDED MOTION TO MOVE TO OPEN SESSION:
That the Board of Education return to Open Session at [Time].
ACTION AFTER RETURN TO OPEN SESSION:
ADJOURNMENT
  RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].

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