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July 20, 2021 at 7:00 PM - Regular Board of Education Meeting

Agenda
OPENING ACTIVITIES
1. Call to Order
2. Salute to the Flag
3. Reading of the Mission Statement
"Community High School strives to promote and provide growth experiences in Learning, Leadership and Living."
Presenter:  Rich Nagel
4. Roll Call
5. Additions to the Agenda:
__________________________________________________________________
__________________________________________________________________
PUBLIC PARTICIPATION
REPORTS AND INFORMATION
1. Superintendent's Report
Presenter:  Moses Cheng
1.a. FOIA's
Attachments: (1)
2. Director of Business Services Report
Presenter:  Dan Oberg
3. Director of Human Resources Report
Presenter:  Julie Swartzloff
4. Principal's Report
Presenter:  Will Dwyer
5. Committee and Representative Reports
5.a. Finance
5.a.1. May 13, 2021
Attachments: (1)
5.a.2. June 7, 2021
Attachments: (1)
5.a.2.a. RECOMMENDED MOTION: That the Finance Committee approve the minutes of the meeting(s) listed above.
5.b. Monitoring and Planning
5.c. Policy
5.d. SASED
6. Proposed Winfield TIF #2 Discussion
Presenter:  Gary Saake
7. Future Dates
7.a. Regular Board of Education Meeting - August 17, 2021
7.b. Regular Board of Education Meeting - September 21, 2021
7.c. Special Board of Education Meeting - Board Retreat - September 23, 2021
8. Open Comment - Board Members
9. Future Issues
CONSENT AGENDA (Roll Call)
1. Items Removed from Consent Agenda for Separate Action 
__________________________________________________________________
__________________________________________________________________
2. Consent Agenda Action for All Items Except Those Listed in 1. Above
CONSENT AGENDA ITEMS - RECOMMENDED ACTION:
1. Approval of Minutes
1.a. Regular Board of Education Meeting - June 15, 2021
Attachments: (1)
1.b. Closed Session Board of Education Meeting - June 15, 2021
1.b.1. RECOMMENDED MOTION: That the Board of Education approve the minutes of the meeting(s) listed above.
2. Acceptance of Minutes
2.a. Finance Committee Meeting - May 13, 2021
2.b. Finance Committee Meeting - June 7, 2021
2.b.1. RECOMMENDED MOTION: That the Board of Education accept the minutes of the meeting(s) listed above.
3. Approval of Financials
RECOMMENDED MOTION: That the Board of Education approve the expenditures from June 9 to June 30, 2021 and July 1 to July 15, 2021 and accept the financial reports.
3.a. Approve Current Expenditures
Attachments: (3)
3.b. Imprest Fund Statement
Attachments: (2)
3.c. Treasurer's Report
Attachments: (1)
3.d. Statement of Position/Financial Report
Attachments: (1)
3.e. Statement of Revenue/Expenditures YTD Ending June 30, 2021
Attachments: (1)
3.f. 3-Year Budget/Actual Report
Attachments: (1)
3.g. Grant Reports
Attachments: (2)
3.h. Petty Cash Fund Report
Attachments: (1)
3.i. Student Activity Account Fund Balance
Attachments: (1)
3.j. New Vendors Monthly Report
Attachments: (1)
3.k. Quarterly Financial Reports
Attachments: (2)
3.l. Referendum Revenue and Expenditure Report
Attachments: (2)
3.m. Board Conference Travel Expenses
Attachments: (1)
4. Review of Closed Session Minutes - (Roll Call)
Attachments: (1)
4.a. RECOMMENDED MOTION: That the Board of Education approve the attached report on the review of closed session minutes conducted June 15, 2021, as presented by Mr. Nagel and Mr. Saake.
5.  Destruction of Closed Meeting Audio Recordings - (Roll Call)
The Legislature requires that closed session meetings of Boards of Education be audio recorded and those recordings retained for a period of 18 months. Beginning in July, 2005, Boards can destroy those recordings provided that they are at least 18 months old and that the minutes of the specific closed session meetings have been approved and are retained as part of the official records of the Board's business. It is suggested that the Board purge these audio recordings twice a year in conjunction with the semi-annual review of closed session minutes.
5.a. RECOMMENDED MOTION: That the Board of Education approve the destruction of audio recordings of closed session Board of Education meetings made prior to December 1, 2019, which meets the state criteria of being at least 18 months old, and for which approved minutes are retained as the the official records of the Board's business.
6. Suspension/Expulsion Hearing Officer - (Roll Call)
Annually, the Board appoints a hearing officer to hear disciplinary cases involving students.
6.a. RECOMMENDED MOTION: That the Board of Education appoint the Principal of Currier School at District 33, currently Mr. Mark Truckenbrod, to serve as suspension/expulsion hearing officer for District 94 for the 2021-2022 school year.
7. Policy Update to Non-Discrimination Coordinator, Complaint Manager and Title IX Coordinator:
  • 2:260 - Uniform Grievance Procedure
  • 2:265 - Title IX Sexual Harassment Grievance Procedure
  • 5:10 - Equal Employment Opportunity and Minority Recruitment
  • 5:20 - Workplace Harassment Prohibited
  • 7:20 - Harassment of Students Prohibited
  • 7:180 - Prevention of and Response to Bullying, Intimidation and Harassment
7.a. RECOMMENDED MOTION: That the Board of Education approve the replacement of Cheryl Moore's name and contact information in the above policies with Julie Swartzloff's name and contact information.
8. Consolidated District Plan - (Roll Call)
Attachments: (1)
8.a. RECOMMENDED MOTION: That the Board of Education approve the 2021-2022 Consolidated District Plan.
9. Personnel Report - (Roll Call)
The Personnel Report consists of the employment of non-certified staff, the employment of certified staff, the employment of administrative staff, the resignation of administrative staff, the resignation of non-certified staff, the leave of absence of certified staff, the employment of coaches, the approval of an overload assignment, and the carryover of vacation days for administrators.
Attachments: (1)
9.a. RECOMMENDED MOTION: That the Board of Education approve the Personnel Report as presented in the packet.
OLD BUSINESS:
NEW BUSINESS:
1. Separation of Employment - (Roll Call)
1.a. RECOMMENDED MOTION: That the Board of Education accept the following resignations:
  • Allister Scott, Assistant Principal/Teaching & Learning, effective June 30, 2021
  • Maria D. Garfias, Program Assistant/World Languages, effective July 6, 2021
2. Approval of Superintendent Contract Extension - (Roll Call)
Attachments: (1)
2.a. RECOMMENDED MOTION: That the Board of Education approve an extension of the Superintendent contract.
3. Suncast/Discovery Drive Intergovernmental Agreement - (Roll Call)
An intergovernmental agreement is being brought to the board for approval between the local taxing entities including the City of West Chicago, the DuPage Airport Authority, the West Chicago: Library District, Fire Protection District, Elementary School District 33, and Community High School District 94 and Discovery Drive Investors, LLC regarding a Property Tax Abatement related to the development of the Discovery Drive Investors Property.  The original agreement was reviewed by our legal counsel as this is the second phase of a planned Suncast expansion. 
Attachments: (2)
3.a. RECOMMENDED MOTION: That the Board of Education approve the Intergovernmental Agreement providing a property tax abatement for the development of the Discovery Drive Investors Property, as presented.
4. Disposal of Vehicle - (Roll Call)
After a mechanic’s inspection of the 2002 Ford Extended Van, it was noted that the vehicle is unsafe to drive, and as such, administration would like to dispose of the 2002 Ford Extended Van.  Additionally, the vehicle has surpassed its useful life.  The West Chicago Fire Department would like to use the vehicle for training purposes.
4.a. RECOMMENDED MOTION: That the Board of Education approve the disposal of the 2002 Ford Extended Van.
5. Winfield TIF #2 - (Roll Call)
5.a. RECOMMENDED MOTION: That the Board of Education of District 94 is opposed to the formation of the Winfield TIF #2 due to the negative impact the TIF would have on the district based upon currently available information.
6. Automated Doors for Entrances H and B - (Roll Call)
To ensure the building entrances are more accessible for all students, staff, parents and community members, the Business Office requested multiple vendors to the building to help determine the best course of action to install automated doors at our main entrances, while continuing to provide a secure building.  As this would be considered a construction project, per state statute, the bid limit is $50,000, as such, quotes were solicited from vendors as the project is expected to be less than $50,000.  Vendors were asked to provide options for automated doors at Entrance H and at Entrance B.
Attachments: (3)
6.a. RECOMMENDED MOTION: That the Board of Education approve the contract with Anderson Lock, Des Plaines, IL for automated entrances in the amount of $25,062.10
EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.
RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].
1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.
2. Collective negotiating matters.
3. The selection of a person to fill a public office.
4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.
5. The purchase or lease of real property.
6. The setting of a price for sale or lease of property.
7. The sale or purchase of securities, investments, or investment contracts.
8. Emergency security procedures.
9. Student discipline.
10. The placement of individual students in special education programs and other matters related to individual students.
11. Litigation has been filed and is pending before a court or administrative tribunal.
12. Establishment of reserves or settlement of claims as provided by local government and governmental employees Tort Immunity Act.
13. Self-evaluation.
14. Discussion of minutes of meetings lawfully closed under Open Meetings Act (P.A. 88-621, effective 1-1-95).
15. Considering meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America.
RECOMMENDED MOTION TO MOVE TO OPEN SESSION:
That the Board of Education return to Open Session at [Time].
ACTION AFTER RETURN TO OPEN SESSION:
ADJOURNMENT
  RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].

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