June 15, 2021 at 7:00 PM - Regular Board of Education Meeting

A. OPENING ACTIVITIES

A.1. Call to Order

A.2. Salute to the Flag

A.3. Reading of the Mission Statement
"Community High School strives to promote and provide growth experiences in Learning, Leadership and Living."

A.4. Roll Call

A.5. Additions to the Agenda:
__________________________________________________________________
__________________________________________________________________

B. GOOD NEWS OF THE DISTRICT

B.1. Student of the Month

B.1.a. Justin Blackburn - May 2021

B.2. Torn Photography Project

C. PUBLIC PARTICIPATION

D. PUBLIC HEARING ON PROPOSED AMENDED 2020-2021 BUDGET

D.1. Overview of Proposed Amended 2020-2021 Budget

D.2. Public Comment on Proposed Amended 2020-2021 Budget

D.3. Board Discussion of Public Input

D.4. Adjournment of Public Hearing of Proposed Amended 2020-2021 Budget

D.4.a. RECOMMENDED MOTION: That the Board of Education adjourn the Public Hearing portion of the Board of Education meeting at __________________ p.m.

D.5. Fiscal Year Amended Budget 2020-2021 - (Roll Call)

D.5.a. RECOMMENDED MOTION: That the Board of Education adopt the amended budget for the 2020-2021 school year as presented at the Public Hearing conducted on June 15, 2021 and sign the applicable School District Budget Form.

E. REPORTS AND INFORMATION

E.1. Superintendent's Report

E.1.a. FOIA's

E.2. Director of Business Services Report

E.3. Director of Human Resources Report

E.3.a. Exit Interview Survey

E.4. Principal's Report

E.5. Committee and Representative Reports

E.5.a. Finance:
May 13, 2021
June 7, 2021

E.5.b. Monitoring and Planning

E.5.c. Policy

E.6. Future Dates

E.7. Open Comment - Board Members

E.8. Future Issues

F. CONSENT AGENDA (Roll Call)

F.1. Items Removed from Consent Agenda for Separate Action 
__________________________________________________________________
__________________________________________________________________

F.2. Consent Agenda Action for All Items Except Those Listed in 1. Above

G. CONSENT AGENDA ITEMS - RECOMMENDED ACTION:

G.1. Approval of Minutes

G.1.a. RECOMMENDED MOTION: That the Board of Education approve the minutes of the meeting(s) listed above.

G.1.b. Regular Board of Education Meeting - May 18, 2021

G.1.c. Closed Session Board of Education Meeting - May 18, 2021

G.1.c.1. RECOMMENDED MOTION: That the Board of Education accept the minutes of the meeting(s) listed above.

G.2. Acceptance of Minutes

G.2.a. Finance Committee Meeting:
May 13, 2021
June 7, 2021

G.2.a.1. RECOMMENDED MOTION: That the Board of Education accept the minutes of the meeting listed above.

G.3. Approval of Financials
RECOMMENDED MOTION: That the Board of Education approve the expenditures from May 13 to June 8, 2021 and accept the financial reports.

G.3.a. Approve Current Expenditures

G.3.b. Imprest Fund Statement

G.3.c. Treasurer's Report

G.3.d. Statement of Position/Financial Report

G.3.e. Statement of Revenue/Expenditures YTD Ending May 31, 2020

G.3.f. 3-Year Budget/Actual Report

G.3.g. Grant Reports

G.3.h. Petty Cash Fund Report

G.3.i. Student Activity Account Fund Balance

G.3.j. New Vendors Monthly Report

G.3.k. Quarterly Financial Reports

G.3.l. Referendum Revenue and Expenditure Report

G.3.m. Board Conference Travel Expenses

G.4. Personnel Report - (Roll Call)
The Personnel Report consists of the employment of certified staff and non-certified staff, the resignation of certified staff and non-certified staff, the resignation of coaches and one sponsor, the approval of two overload assignments, the approval of the Superintendent's vacation, the approval of a stipend payment and approval of summer employment.

G.4.a. RECOMMENDED MOTION: That the Board of Education approve the Personnel Report as presented in the packet.

H. OLD BUSINESS:

I. NEW BUSINESS:

I.1. Separation of Employment - (Roll Call)

I.1.a. RECOMMENDED MOTION: That the Board of Education accept the following resignations:
- Andrea Contreras, Teacher/World Languages Division, effective June 15, 2021
- James Wallace, Teacher/Humanities Division, effective June 15, 2021
- Maria L. Garfias, Personal Care Assistant/Special Education Division, effective June 8, 2021

I.2. Disposal of Vehicles - (Roll Call)

I.2.a. With the purchases of new vehicles, administration would like to dispose of the 2005 Dodge Caravan and the 2011 Ford Extended Van.  Both vehicles have surpassed their useful lives.

I.2.a.1. RECOMMENDED MOTION: That the Board of Education approve the disposal of two vehicles; 2005 Dodge Caravan and 2011 Ford Extended Van.

I.3. Committed Transportation Fund Balance Resolution - (Roll Call)

I.3.a. As discussed at Finance Committee meetings, the Transportation Fund will have an expected surplus at the end of this fiscal year due to the pandemic and less buses being utilized.  To ensure a portion of the surplus is used on new vehicles, it is recommended to formally commit these fund balances for future vehicle purchases.

I.3.a.1. RECOMMENDED MOTION: That the Board of Education approve to commit Transportation Fund Balance in the amount of $195,000, per the resolution included in the packet.

I.4. Scannell Industries - Commencement Date Resolution -  (Updated from January 19, 2021) - (Roll Call)

I.4.a. An Intergovernmental Agreement and Resolution are being brought to the board for approval between the local taxing entities including the City of West Chicago, The DuPage Airport Authority, the West Chicago; Library District, Fire Protection District, Elementary School District 33, and Community High School District 94  and Scannell Properties regarding a Property Tax Abatement related to the development of the property located at 555 Innovation Drive, West Chicago, IL.  The IGA and the resolution have been reviewed by our legal counsel.  As a requirement from the City of West Chicago, for occupancy purposes, the revised IGA is attached for your approval, as well as the revised resolution.

I.4.a.1. RECOMMENDED MOTION:  That the Board of Education approve the Intergovernmental Agreement and Resolution providing a property tax abatement for the property at 555 Innovation Drive, West Chicago, IL.

I.5. Ratification - One Year Extension of the Support Staff Contract - (Roll Call)

I.5.a. The Board of Education and the West Chicago High School Support Staff Association have reached a tentative agreement on a one year extension of the 2018-2022 Collective Bargaining Agreement. 

I.5.a.1. RECOMMENDED MOTION: That the Board of Education adopt the tentative agreement for a one year extension of the 2018-2022 collective bargaining agreement with the West Chicago High School Support Staff  Association, effective July 1, 2022 and continuing in effect through June 30, 2023.

I.6. Amendment to Greco/DeRosa Intergovernmental Agreement Tax Abatement - (Roll Call)

I.6.a. The Board approved an Intergovernmental Agreement regarding a tax abatement for Greco/DeRosa at the February 16, 2021 Board meeting.  The City of West Chicago recently provided an amendment to that Intergovernmental Agreement, noting changes to the developer and further specifying the company to occupy the property.  The amendment needs board approval from all taxing entities. 

I.6.a.1. RECOMMENDED MOTION: That the Board of Education approve the amendment, to the Greco/DeRosa Intergovernmental Agreement originally approved at the February 16, 2021 Board of Education meeting as presented in the packet.

J. EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.

K. RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].

K.1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.

K.2. Collective negotiating matters.

K.3. The selection of a person to fill a public office.

K.4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.

K.5. The purchase or lease of real property.

K.6. The setting of a price for sale or lease of property.

K.7. The sale or purchase of securities, investments, or investment contracts.

K.8. Emergency security procedures.

K.9. Student discipline.

K.10. The placement of individual students in special education programs and other matters related to individual students.

K.11. Litigation has been filed and is pending before a court or administrative tribunal.

K.12. Establishment of reserves or settlement of claims as provided by local government and governmental employees Tort Immunity Act.

K.13. Self-evaluation.

K.14. Discussion of minutes of meetings lawfully closed under Open Meetings Act (P.A. 88-621, effective 1-1-95).

K.15. Considering meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America.

L. RECOMMENDED MOTION TO MOVE TO OPEN SESSION:
That the Board of Education return to Open Session at [Time].

M. ACTION AFTER RETURN TO OPEN SESSION:

N. ADJOURNMENT
  RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].