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March 16, 2021 at 7:00 PM - Regular Board of Education Meeting

Agenda
OPENING ACTIVITIES
1. Call to Order
2. Salute to the Flag
3. Reading of the Mission Statement
"Community High School strives to promote and provide growth experiences in Learning, Leadership and Living."
Presenter:  Lynn Casey-Maher
4. Roll Call
5. Additions to the Agenda:
__________________________________________________________________
__________________________________________________________________
GOOD NEWS OF THE DISTRICT
1. February Student of the Month
Attachments: (1)
1.a. Dulce Reyes
PUBLIC PARTICIPATION
REPORTS AND INFORMATION
1. Superintendent's Report
Presenter:  Moses Cheng
1.a. FOIA's
Attachments: (1)
2. Director of Business Services Report
Presenter:  Dan Oberg
3. Director of Human Resources Report
Presenter:  Cheryl Moore
4. Principal's Report
Presenter:  Will Dwyer
Attachments: (1)
4.a. Remote Learning/e-Learning Update
5. Committee and Representative Reports
5.a. Finance - March 4, 2021
Attachments: (1)
5.a.1. RECOMMENDED MOTION: That the Finance Committee approve the minutes of the meeting listed above.
5.b. Monitoring and Planning
5.c. Policy
6. Future Dates
6.a. April 20, 2021
6.b. May 18, 2021
7. Open Comment - Board Members
Presenter:  Board Members
8. Future Issues
CONSENT AGENDA (Roll Call)
1. Items Removed from Consent Agenda for Separate Action 
__________________________________________________________________
__________________________________________________________________
2. Consent Agenda Action for All Items Except Those Listed in 1. Above
CONSENT AGENDA ITEMS - RECOMMENDED ACTION:
1. Approval of Minutes
1.a. Regular Board of Education Meeting - February 16, 2021
Attachments: (1)
1.b. Closed Session Board of Education Meeting - February 16, 2021
1.b.1. RECOMMENDED MOTION: That the Board of Education approve the minutes of the meeting(s) listed above.
2. Acceptance of Minutes
2.a. Finance Committee Meeting - March 4, 2021
2.a.1. RECOMMENDED MOTION: That the Board of Education accept the minutes of the meeting(s) listed above.
3. Approval of Financials
RECOMMENDED MOTION: That the Board of Education approve the expenditures from February 11 to March 11, 2021 and accept the financial reports.
3.a. Approve Current Expenditures
Attachments: (2)
3.b. Imprest Fund Statement
Attachments: (2)
3.c. Treasurer's Report
Attachments: (1)
3.d. Statement of Position/Financial Report
Attachments: (1)
3.e. Statement of Revenue/Expenditures YTD Ending February 28, 2021
Attachments: (1)
3.f. 3-Year Budget/Actual Report
Attachments: (1)
3.g. Grant Reports
Attachments: (2)
3.h. Petty Cash Fund Report
Attachments: (1)
3.i. Student Activity Account Fund Balance
Attachments: (1)
3.j. New Vendors Monthly Report
Attachments: (1)
3.k. Quarterly Financial Reports
3.l. Referendum Revenue and Expenditure Report
Attachments: (2)
4. Personnel Report - (Roll Call)
The Personnel Report consists of the employment of non-certified staff, the renewal of contracts for non-certified and certified staff, resignation of one non-certified and one administrator, and the non-renewal and dismissal of one non-tenured certified staff member.
Attachments: (1)
4.a. RECOMMENDED MOTION: That the Board of Education approve the Personnel Report as presented in the packet.
5. IASB Draft Policies - (Roll Call)
Attachments: (1)
5.a. RECOMMENDED MOTION: That the Board of Education approve changes to the following policies at second reading:
3:40 Superintendent - adopt
4:80 Accounting and Audits - adopt with additional district edits: under Control Requirements for Checks, delete "Building Principal" and add "Superintendent"
4:90 Student Activity adn Fiduciary Funds - adopt
5:270 Employment At-Will, Compensation, and Assignment - adopt
6:20 School Year Calendar and Day - adopt
6:300 Graduation Requirements - adopt
6:310 High School Credit for Non-District Experiences; Course Substitutions; Re-Entering Students - adopt
6:320 High School Credit for Proficiency - adopt
6:340 Student Testing and Assessment Program - adopt
7:100 Health and Eye Examinations; Immunizations; and Exclusion of Students - adopt
7:140 Search and Seizure - adopt
7:300 Extracurricular Athletics - adopt with additional district edits: In the first sentence, insert "all of" between "upon" and "the"
OLD BUSINESS:
NEW BUSINESS:
1. Separation of Employment - (Roll Call)
1.a. RECOMMENDED MOTION: That the Board of Education accept the following:
  • The resignation of Brandy Kennedy, Staff Nurse/Student Services Division, effective March 5, 2021
  • The resignation of Cheryl Moore, Director of Human Resources, effective June 30, 2021
  • The non-renewal/dismissal of Michael Princer, Teacher/World Languages, effective 06/15/21.
2. Approval of Staffing for the 2021-2022 School Year - (Roll Call)
Each year, the Administration reviews enollment and staffing based upon course enrollment and sectioning. The attached memo details a request to increase certified staff by 1.0 FTE. The memo also requests approval for one (1) new Head Coach.
Attachments: (1)
2.a. RECOMMENDED MOTION: That the Board of Education approve an increase of 1.0 certified staff FTE and one (1) new Head Coach as outlined in the attached memo.
3. Board of Education Biennial Organizational Meeting - (Roll Call)
Attachments: (1)
3.a. RECOMMENDED MOTION: That the Board of Education shall hold its Biennial Organizational Meeting at 7:00 p.m. on Tuesday, May 4, 2021 at West Chicago Community High School District 94 in the Community Room.
4. Student Fees for the 2021-22 School Year - (Roll Call)
Included in the board packet is the proposed student fee schedule for the 2021-2022 school year which has been reviewed with Division Heads.
Attachments: (1)
4.a. RECOMMENDED MOTION: That the Board of Education approve the student fee schedule as presented for the 2021-22 school year.
5. Sunrise Contract Amendment for the 2021-2022 School Year - (Roll Call)
The District, along with the other member Districts of SASED, has contracted with Sunrise Transportation.  The initial contract was a 3 year contract ending as of June 30, 2021.  The member districts were open to extending the contract, as allowable for transportation contracts.  As such, Sunrise has presented an amendment for the upcoming school year.  The amendment includes a 5% increase as well as a payment for any remote learning days taken. 
Attachments: (1)
5.a. RECOMMENDED MOTION: That the Board of Education approve the Sunrise Transportation amendment for the 2021-2022 school year.
6. Mini Bus Purchase - (Roll Call)
The District currently has four 12-14 passenger mini buses which were purchased in 2009 and 2011 and are in need of replacement.  The District is proposing to replace 2 of those buses this year with surplus funds in our Transportation Fund. One of the mini buses will be wheelchair accessible.  Administration requested pricing from Southern Bus & Mobility who was awarded the contract for purchases of mini buses from the State of Illinois.
Attachments: (3)
6.a. RECOMMENDED MOTION: That the Board of Education approve the purchase of 2 mini buses from Southern Bus & Mobility in the total amount of $112,751, which includes selected options and delivery.
7. Chromebook Disposal - (Roll Call)
For the past 3 years, the District has piloted the sale of the District issued Chromebook to the student at the end of their senior year. This program has been well received by senior students and would be beneficial to continue.
7.a. RECOMMENDED MOTION: That the Board of Education approve the sale of outdated student Chromebooks for the cost of $10.00.
8. Ombudsman Contract Renewal - (Roll Call)
This is the annual renewal contract for Ombudsman. Ombudsman is a critical component of the student intervention services used by Student Services and the Dean offices. Ombudsman provides academic and behavioral support to students.
Attachments: (1)
8.a. RECOMMENDED MOTION: That the Board of Education approve the Ombudsman contract renewal for the 2021-2022 school year.
9. 2020-2021 Amended School Calendar - (Roll Call)
Attachments: (2)
9.a. RECOMMENDED MOTION: That the Board of Education approving changing April 21, 2021 to a Remote Learning Planning Day to address student and teacher needs during the fourth quarter learning model.
EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.
RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].
1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.
2. Collective negotiating matters.
3. The selection of a person to fill a public office.
4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.
5. The purchase or lease of real property.
6. The setting of a price for sale or lease of property.
7. The sale or purchase of securities, investments, or investment contracts.
8. Emergency security procedures.
9. Student discipline.
10. The placement of individual students in special education programs.
11. Litigation has been filed and is pending before a court or administrative tribunal.
12. Establishment of reserves or settlement of claims as provided by local government and governmental employees Tort Immunity Act.
13. Self-evaluation.
14. Discussion of minutes of meetings lawfully closed under Open Meetings Act (P.A. 88-621, effective 1-1-95).
15. Considering meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America.
RECOMMENDED MOTION TO MOVE TO OPEN SESSION:
That the Board of Education return to Open Session at [Time].
ACTION AFTER RETURN TO OPEN SESSION:
ADJOURNMENT
  RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].

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