February 16, 2021 at 7:00 PM - Regular Board of Education Meeting

A. OPENING ACTIVITIES

A.1. Call to Order

A.2. Salute to the Flag

A.3. Reading of the Mission Statement
"Community High School strives to promote and provide growth experiences in Learning, Leadership and Living."

A.4. Roll Call

A.5. Additions to the Agenda:
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B. GOOD NEWS OF THE DISTRICT

B.1. Student of the Month

B.1.a. David Kuehn - January 2021

B.2. Gold Medal/Most Outstanding at FCCLA Regionals

B.2.a. Brooklynn Worth

B.3. Student Ambassadors

B.3.a. Jordan Garcia
David Kuehn

C. PUBLIC PARTICIPATION

D. REPORTS AND INFORMATION

D.1. Superintendent's Report

D.1.a. FOIA's

D.2. Director of Business Services Report

D.3. Director of Human Resources Report

D.4. Principal's Report

D.4.a. Remote Learning/e-Learning Update

D.5. Data Presentation on Student Achievement 

D.6. Committee and Representative Reports

D.6.a. Finance - February 4, 2021

D.6.a.1. RECOMMENDED MOTION: That the Finance Committee approve the minutes of the meeting listed above.

D.6.b. Monitoring and Planning - January 14, 2021

D.6.b.1. RECOMMENDED MOTION: That the Monitoring & Planning Committee approve the mninutes of the meeting listed above.

D.6.c. Policy - January 27, 2021

D.6.c.1. RECOMMENDED MOTION: That the Policy Committee approve the minutes of the meeting listed above.

D.7. Future Dates

D.7.a. Regular Board of Education Meeting - March 16, 2021

D.7.b. Regular Board of Education Meeting - April 20, 2021

D.8. Open Comment - Board Members

D.9. Future Issues

E. CONSENT AGENDA (Roll Call)

E.1. Items Removed from Consent Agenda for Separate Action 
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E.2. Consent Agenda Action for All Items Except Those Listed in 1. Above

F. CONSENT AGENDA ITEMS - RECOMMENDED ACTION:

F.1. Approval of Minutes

F.1.a. Regular Board of Education Meeting - January 19, 2021

F.1.b. Closed Session Board of Education Meeting - January 19, 2021

F.1.c. RECOMMENDED MOTION: That the Board of Education approve the minutes of the meeting(s) listed above.

F.2. Acceptance of Minutes

F.2.a. Monitoring & Planning Committee Meeting - January 14, 2021

F.2.b. Policy Committee Meeting - January 27, 2021

F.2.c. Finance Committee Meeting - February 4, 2021

F.2.c.1. RECOMMENDED MOTION: That the Board of Education approve the minutes as listed above.

F.3. Approval of Financials
RECOMMENDED MOTION: That the Board of Education approve the expenditures from January 14 to February 10, 2021 and accept the financial reports.

F.3.a. Approve Current Expenditures

F.3.b. Imprest Fund Statement

F.3.c. Treasurer's Report

F.3.d. Statement of Position/Financial Report

F.3.e. Statement of Revenue/Expenditures YTD Ending January 31, 2021

F.3.f. 3-Year Budget/Actual Report

F.3.g. Grant Reports

F.3.h. Petty Cash Fund Report

F.3.i. Student Activity Account Fund Balance

F.3.j. New Vendors Monthly Report

F.3.k. Quarterly Financial Reports

F.3.l. Referendum Revenue and Expenditure Report

F.4. Personnel Report - (Roll Call)
The Personnel Report consists of the resignation of one certified staff, the leave of absence of three certified staff, and the leave of absence for one administrator.

F.4.a. RECOMMENDED MOTION: That the Board of Education approve the Personnel Report as presented in the packet.

F.5. Adoption of Textooks - (Roll Call)
Administration is recommending the adoption of the following trextbook for the 2021-2022 school year:

F.5.a. Human Geography: A Spatial Perspective - Print and Electronic Version

F.6. IASB Draft Policies - (Roll Call)

F.6.a. RECOMMENDED MOTION: That the Board of Education approve changes to the following policies at first reading:
3:40 Superintendent - adopt
4:80 Accounting and Audits - adopt with additional district edits: under Control Requirements for Checks, delete "Building Principal" and add "Superintendent"
4:90 Student Activity adn Fiduciary Funds - adopt
5:270 Employment At-Will, Compensation, and Assignment - adopt
6:20 School Year Calendar and Day - adopt
6:300 Graduation Requirements - adopt
6:310 High School Credit for Non-District Experiences; Course Substitutions; Re-Entering Students - adopt
6:320 High School Credit for Proficiency - adopt
6:340 Student Testing and Assessment Program - adopt
7:100 Health and Eye Examinations; Immunizations; and Exclusion of Students - adopt
7:140 Search and Seizure - adopt
7:300 Extracurricular Athletics - adopt with additional district edits: In the first sentence, insert "all of" between "upon" and "the".

F.7. Review of Closed Session Minutes - (Roll Call)

F.7.a. RECOMMENDED MOTION: That the Board of Education approve the attached report on the review of closed session minutes conducted June 9, 2020, as presented by Mr. Nagel and Mr. Saake.

F.8.  Destruction of Closed Meeting Audio Recordings - (Roll Call)
The Legislature requires that closed session meetings of Boards of Education be audio recorded and those recordings retained for a period of 18 months. Beginning in July, 2005, Boards can destroy those recordings provided that they are at least 18 months old and that the minutes of the specific closed session meetings have been approved and are retained as part of the official records of the Board's business. It is suggested that the Board purge these audio recordings twice a year in conjunction with the semi-annual review of closed session minutes.

F.8.a. RECOMMENDED MOTION: That the Board of Education approve the destruction of audio recordings of closed session Board of Education meetings made prior to June 1, 2019, which meets the state criteria of being at least 18 months old, and for which approved minutes are retained as the the official records of the Board's business.

G. OLD BUSINESS:

H. NEW BUSINESS:

H.1. Separation of Employment - (Roll Call)

H.1.a. RECOMMENDED MOTION: That the Board of Education accept the following:
The resignation of Anne Marie Salazar, Teacher/World Languages Division, effective 06/15/2021

H.2. Amended 2021-2022 School Calendar - (Roll Call)
The calendar is being amended to align with the DuPage Regional Office of Education's Countywide Institute Day of March 4, 2022.

H.2.a. RECOMMENDED MOTION: That the Board of Education approve the March 4, 2022 Institute Day.

H.3. Waste Disposal Contract - (Roll Call)
The District’s waste disposal contract is ending as of February 28, 2021 as per our non renewal contract.  Waste disposal is considered a utility and, as such, is not required to be bid per State statute.  The District did ask six vendors for proposals with all six vendors providing a proposal.  Proposals have been reviewed and Groot provided the lowest pricing and accepted much of our terms.

H.3.a. RECOMMENDED MOTION: That the Board of Education approve the 5 year non renewal agreement with Groot Recycling and Waste Services, Inc, as per attached.

H.4. Greco/DeRosa Investment Group Partial Property Tax Abatement - (Roll Call)
An intergovernmental agreement is being brought to the board for approval between the local taxing entities including the City of West Chicago, the DuPage Airport Authority, the West Chicago Library District, West Chicago Fire Protection District, West Chicago Elementary School District 33, and Community High School District 94 and Greco/DeRosa regarding a Property Tax Abatement related to the property at 2595 Enterprise Drive, West Chicago, IL.  This agreement has been reviewed by our legal counsel.

H.4.a. RECOMMENDED MOTION: That the Board of Education approve the Intergovernmental Agreement providing a property tax abatement for the property at 2595 Enterprise Drive, West Chicago, IL 60185.

H.5. OSI Industries Partial Property Tax Abatement - (Roll Call)
An intergovernmental agreement is being brought to the board for approval between the local taxing entities including the City of West Chicago, the DuPage Airport Authority, the West Chicago Library District, West Chicago Fire Protection District, West Chicago Elementary School District 33, and Community High School District 94 and OSI Industries regarding a Property Tax Abatement related to the property at 2555 Enterprise Drive, West Chicago, IL.  This agreement has been reviewed by our legal counsel.

H.5.a. RECOMMENDED MOTION: That the Board of Education approve the Intergovernmental Agreement providing a property tax abatement for the property at 2555 Enterprise Drive, West Chicago, IL 60185.  

H.6. School Resource Officer Contract - (Roll Call)
School Resource Officers from the West Chicago Police Department are an essential component for school safety at West Chicago Community High School.  The intergovernmental agreement with the City of West Chicago has been updated to reflect current needs and changes reflected in legislation. 

H.6.a. RECOMMENDED MOTION: That the Board of Education approve the intergovernmental agreement between the District and the City of West Chicago for the procurement of school resources officers from the West Chicago Police Department.

H.7. Quest Management Contract Extension - (Roll Call)
The District’s current 5 year contract with Quest Management Services is expiring as of June 30, 2021.  Given the impact of COVID-19 on the current school year’s operation, Quest proposed carrying forward the terms set forth in the agreement from 2020-2021 to 2021-2022.  Administration recommends carrying forward the last year of the agreement to 2021-2022, as noted in the attached agreement.

H.7.a. RECOMMENDED MOTION: That the Board of Education approve a one year extension with Quest Management Services, as per attached agreement.

H.8. Amended 2020-2021 School Calendar - (Roll Call)

H.8.a. RECOMMENDED MOTION: That the Board of Education approve changing the March 1, 2021 late start day to a regular day of instruction, and that the March 26, 2021 half day school improvement be changed to a remote learning day.

H.9. Commons - Temporary Walls - (Roll Call)
In preparation under the current pandemic situation for the potential use of Commons to accommodate students for lunch, temporary walls need to be constructed in order to subdivide Commons into multiple spaces.

H.9.a. RECOMMENDED MOTION: That the Board of Education approve the proposal from Pepper Construction for the construction of temporary walls in Commons in the amount of $12,858.

H.10. Commons - Furniture - (Roll Call)
In preparation under the current pandemic situation for the potential use of Commons to accommodate students for lunch, new furniture needs to be purchased in order to have seating that is flexible enough to accommodate social distancing.

H.10.a. RECOMMENDED MOTION: That the Board of Education approve the purchase of new tables and chairs from Educational Environments in the amount of $98,816.00 which includes delivery and installation.

H.11. Fieldhouse Curtain Dividers - (Roll Call)
In preparation under the current pandemic situation for the potential need to use the fieldhouse as multiple rooms by using curtain dividers, the current dividers are being replaced with new dividers that have double the height (approx. 20') of solid vinyl fabric.

H.11.a. RECOMMENDED MOTION: That the Board of Education approve the purchase of new fieldhouse dividers from Larson Company in the amount of $18,750.00 which includes removal of existing dividers.

I. EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.

J. RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].

J.1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.

J.2. Collective negotiating matters.

J.3. The selection of a person to fill a public office.

J.4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.

J.5. The purchase or lease of real property.

J.6. The setting of a price for sale or lease of property.

J.7. The sale or purchase of securities, investments, or investment contracts.

J.8. Emergency security procedures.

J.9. Student discipline.

J.10. The placement of individual students in special education programs.

J.11. Litigation has been filed and is pending before a court or administrative tribunal.

J.12. Establishment of reserves or settlement of claims as provided by local government and governmental employees Tort Immunity Act.

J.13. Self-evaluation.

J.14. Discussion of minutes of meetings lawfully closed under Open Meetings Act (P.A. 88-621, effective 1-1-95).

J.15. Considering meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America.

K. RECOMMENDED MOTION TO MOVE TO OPEN SESSION:
That the Board of Education return to Open Session at [Time].

L. ACTION AFTER RETURN TO OPEN SESSION:

M. ADJOURNMENT
  RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].