October 20, 2020 at 7:00 PM - Regular Board of Education Meeting

A. OPENING ACTIVITIES

A.1. Call to Order

A.2. Salute to the Flag

A.3. Reading of the Mission Statement
"Community High School strives to promote and provide growth experiences in Learning, Leadership and Living."

A.4. Seating of New Board Member
The Board of Education accepted the resignation of Ms. Lauren Scanlan effective August 18, 2020. Three candidates were scheduled for an interview and only two arrived for the interview by the Board of Education at a Special Meeting held on October 7, 2020 at 6:15 p.m. Board members appointed Katherine Doremus to fill the Board vacancy, effective immediately, and to serve until the next Consolidated Election.

A.5. Administration of Oath of Office
The Board President will administer the Oath of Office as required in Sec. 10-16.5 of the Illinois School Code.

A.6. Roll Call

A.7. Election of Vice President - (Roll Call)

A.7.a. Nominations taken from the floor

A.7.a.1. RECOMMENDED MOTION: That the nomination(s) for Board Vice President be closed.

A.7.a.2. RECOMMENDED MOTION: That _______________________________________ be elected Vice President of the Board of Education.

A.8. Additions to the Agenda:
__________________________________________________________________
__________________________________________________________________

B. GOOD NEWS OF THE DISTRICT

B.1. Student of the Month

B.1.a. Ruby Lebo

B.2. Commended Scholars in the 2021 National Merit Scholarship Program

B.2.a. Sarah Gramit

B.2.b. David Kuehn

B.2.c. Caleb Shade

C. PUBLIC PARTICIPATION

D. REPORTS AND INFORMATION

D.1. Superintendent's Report

D.1.a. FOIA's

D.2. Director of Business Services Report

D.2.a. Baker Tilly Audit Report

D.3. Director of Human Resources Report

D.4. Principal's Report

D.4.a. Remote Learning/e-Learning Update

D.5. Committee and Representative Reports

D.5.a. Finance - October 1, 2020

D.5.a.1. RECOMMENDED MOTION: That the Finance Committee approve the minutes of the meeting listed above.

D.5.b. Monitoring and Planning

D.5.c. Policy

D.6. Future Dates

D.6.a. Regular Board of Education Meeting - November 17, 2020

D.6.b. Regular Board of Education Meeting - December 15, 2020

D.7. Open Comment - Board Members

D.8. Future Issues

E. CONSENT AGENDA (Roll Call)

E.1. Items Removed from Consent Agenda for Separate Action 
__________________________________________________________________
__________________________________________________________________

E.2. Consent Agenda Action for All Items Except Those Listed in 1. Above

F. CONSENT AGENDA ITEMS - RECOMMENDED ACTION:

F.1. Approval of Minutes

F.1.a. Regular Board of Education Meeting - September 15, 2020

F.1.b. Closed Session Board of Education Meeting - September 15, 2020

F.1.c. Special Board of Education Meeting - October 7, 2020

F.1.d. Closed Session Special Board of Education Meeting - October 7, 2020

F.1.d.1. RECOMMENDED MOTION: That the Board of Education approve the minutes as listed above.

F.2. Acceptance of Minutes

F.2.a. Finance Committee Meeting - October 1, 2020

F.2.a.1. RECOMMENDED MOTION: That the Board of Education accept the minutes of the meeting(s) as listed above.

F.3. Approval of Financials
RECOMMENDED MOTION: That the Board of Education approve the expenditures from September 10 to October 15, 2020 and accept the financial reports.

F.3.a. Approve Current Expenditures

F.3.b. Imprest Fund Statement

F.3.c. Treasurer's Report

F.3.d. Statement of Position/Financial Report

F.3.e. Statement of Revenue/Expenditures YTD Ending September 30, 2020

F.3.f. 3-Year Budget/Actual Report

F.3.g. Grant Reports

F.3.h. Petty Cash Fund Report

F.3.i. Student Activity Account Fund Balance

F.3.j. New Vendors Monthly Report

F.3.k. Quarterly Financial Reports

F.3.l. Referendum Revenue and Expenditure Report

F.4. Personnel Report - (Roll Call)
The Personnel Report consists of the employment of four non-certified staff members, the leave of absence of one certified staff member, the leave of absence of one non-certified staff member, the employment of two coaches, the resignation of one coach, and the approval of a stipend.

F.4.a. RECOMMENDED MOTION: That the Board of Education approve the Personnel Report as presented in the packet.

F.5. IASB Draft Policies - (Roll Call)

F.5.a. RECOMMENDED MOTION: That the Board of Education approve changes to the following policies at second reading:
2:220 Board of Education Meeting Procedure - adopt
2:220-E9 Exhibit - Requirements for No Physical Presence of Quorum and Participation by Audio or Video During Disaster Declaration - do not adopt
2:260 Uniform Grievance Procedure - adopt
2:265 Title IX Sexual Harassment Grievance Procedure - adopt
4:180 Pandemic Preparedness: Management and Recovery - adopt
5:10 Equal Employment Opportunity and Minority Recruitment - adopt
5:20 Workplace Harassment Prohibited - adopt
5:100 Staff Development Program - adopt
5:220 Substitute Teachers - adopt
7:10 Equal Educational Opportunities - adopt
7:20 Harassment of Students Prohibited - adopt
7:30 Student Assignment - adopt
7:40 Nonpublic School Students, Including Parochial and Home-Schooled Students - adopt
7:180 Prevention of and Response to Bullying, Intimidation, and Harassment - adopt
7:185 Teen Dating Violence Prohibited - adopt
7:190 Student Behavior - adopt
7:340 Student Records - adopt
7:345 Use of Educational Technologies: Student Data Privacy and Security - adopt

G. OLD BUSINESS:

H. NEW BUSINESS:

H.1. Ratification - One Year Extension of the Teacher Contract - (Roll Call)
The Board of Education and the West Chicago High School Teachers' Association have reached a tentative agreement on a one year extension of the 2017-2021 Collective Bargaining Agreement. 

H.1.a. RECOMMENDED MOTION: That the Board of Education adopt the tentative agreement for a one year extension of the 2017-2021 collective bargaining agreement with the West Chicago High School Teachers' Association, effective July 1, 2021 and continuing in effect through June 30, 2022.

H.2. Sunrise Bus Contract Addendum - (Roll Call)
Due to COVID, Sunrise has requested an addendum for the 2020-2021 school year for the eliminated contracted routes. The attached addendum provides a 40% payment to Sunrise for the eliminated contracted routes. 

H.2.a. RECOMMENDED MOTION: That the Board of Education approve the addendum to the Sunrise Bus contract as presented.

H.3. Snow Removal Bid Award - (Roll Call)
The Business Office solicited bids for snow removal for the school years 2020-21, 2021-22 and 2022-23.  The bids were opened on September 25, 2020.  Six bids were received.  The Service Innovators (TSI) provided the lowest three year total for snow removal in the amount of $121,799.25.  References were checked.

H.3.a. RECOMMENDED MOTION: That the Board of Education approve the Snow Removal Bid in the amount of $121,799.25 to The Service Innovators (TSI), Wheeling, IL for the school years 2020-21, 2021-22 and 2022-23.

H.4. Postage Machine Lease Contract - (Roll Call)
The Business Office solicited quotes for new postage machines as the lease for the District’s two postage machines had expired. Quotes were requested from three vendors.  Postal Source provided the lowest quote, including maintenance and training over the life of a 5 year year operating lease.  References were checked.

H.4.a. RECOMMENDED MOTION: That the Board of Education approve the lease from Postal Source, Davenport, IA in the total amount of $30,640.80 for a 5 year operating lease.

H.5. Disposal of Furniture - (Roll Call)
With the move into new spaces and purchases of new furniture throughout the building,  there are old furniture, desks, chairs and file cabinets that are no longer needed by the district and will need to be disposed of.

H.5.a. RECOMMENDED MOTION: That the Board of Education approve the disposal of old furniture.

H.6. New/Modified Courses for School Year 2021-2022 - (Roll Call)
The Curriculum Committee convened virtually to review three minor course changes for next year's course catalog. These proposals reflect the necessary changes to continue the vailidity, rigor and relevance of our offerings on an annual basis.

H.6.a. RECOMMENDED MOTION: That the Board of Education approve the changes to the 2021-2022 course catalog as presented.

I. EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.

J. RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].

J.1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.

J.2. Collective negotiating matters.

J.3. The selection of a person to fill a public office.

J.4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.

J.5. The purchase or lease of real property.

J.6. The setting of a price for sale or lease of property.

J.7. The sale or purchase of securities, investments, or investment contracts.

J.8. Emergency security procedures.

J.9. Student discipline.

J.10. The placement of individual students in special education programs.

J.11. Litigation has been filed and is pending before a court or administrative tribunal.

J.12. Establishment of reserves or settlement of claims as provided by local government and governmental employees Tort Immunity Act.

J.13. Self-evaluation.

J.14. Discussion of minutes of meetings lawfully closed under Open Meetings Act (P.A. 88-621, effective 1-1-95).

J.15. Considering meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America.

K. RECOMMENDED MOTION TO MOVE TO OPEN SESSION:
That the Board of Education return to Open Session at [Time].

L. ACTION AFTER RETURN TO OPEN SESSION:

M. ADJOURNMENT
  RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].