September 15, 2020 at 7:00 PM - Regular Meeting

A. OPENING ACTIVITIES

A.1. Call to Order

A.2. Salute to the Flag

A.3. Reading of the Mission Statement
"Community High School strives to promote and provide growth experiences in Learning, Leadership and Living."

A.4. Roll Call

A.5. Additions to the Agenda:
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B. PUBLIC PARTICIPATION

C. REPORTS AND INFORMATION

C.1. Superintendent's Report

C.1.a. FOIA's

C.2. Director of Business Services Report

C.3. Director of Human Resources Report

C.3.a. Administrator and Teacher Salary and Benefits Report

C.4. Principal's Report

C.4.a. Remote Learning/e-Learning Update

C.5. Committee and Representative Reports

C.5.a. Finance Committee Meeting - September 3, 2020

C.5.a.1. RECOMMENDED MOTION: That the Finance Committee approve the minutes of the meeting listed above.

C.5.b. Monitoring and Planning

C.5.c. Policy Committee Meeting - August 31, 2020

C.5.c.1. RECOMMENDED MOTION: That the Policy Committee approve the minutes of the meeting listed above.

C.6. Future Dates

C.6.a. October 20, 2020

C.6.b. November 17, 2020

C.7. Open Comment - Board Members

C.8. Future Issues

D. CONSENT AGENDA (Roll Call)

D.1. Items Removed from Consent Agenda for Separate Action 
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D.2. Consent Agenda Action for All Items Except Those Listed in 1. Above

E. CONSENT AGENDA ITEMS - RECOMMENDED ACTION:

E.1. Approval of Minutes

E.1.a. Regular Board of Education Meeting - August 18, 2020

E.1.a.1. RECOMMENDED MOTION: That the Board of Education approve the minutes as listed above.

E.2. Acceptance of Minutes

E.2.a. Policy Committee Minutes - August 31, 2020

E.2.b. Finance Committee Minutes - September 3, 2020

E.2.b.1. RECOMMENDED MOTION: That the Board of Education accept the minutes as listed above.

E.3. Approval of Financials
RECOMMENDED MOTION: That the Board of Education approve the expenditures from August 14 to September 9, 2020 and accept the financial reports.

E.3.a. Approve Current Expenditures

E.3.b. Imprest Fund Statement

E.3.c. Treasurer's Report

E.3.d. Statement of Position/Financial Report

E.3.e. 3-Year Budget/Actual Report

E.3.f. Grant Reports

E.3.g. Petty Cash Fund Report

E.3.h. Student Activity Account Fund Balance

E.3.i. New Vendors Monthly Report

E.3.j. Quarterly Financial Reports

E.3.k. Referendum Revenue and Expenditure Report

E.4. IASB Draft Policies - (Roll Call)

E.4.a. RECOMMENDED MOTION: That the Board of Education approve changes to the following policies at first reading:
2:220 Board of Education Meeting Procedure - adopt
2:220-E9 Exhibit - Requirements for No Physical Presence of Quorum and Participation by Audio or Video During Disaster Declaration - do not adopt
2:260 Uniform Grievance Procedure - adopt
2:265 Title IX Sexual Harassment Grievance Procedure - adopt
4:180 Pandemic Preparedness: Management and Recovery - adopt
5:10 Equal Employment Opportunity and Minority Recruitment - adopt
5:20 Workplace Harassment Prohibited - adopt
5:100 Staff Development Program - adopt
5:220 Substitute Teachers - adopt
7:10 Equal Educational Opportunities - adopt
7:20 Harassment of Students Prohibited - adopt
7:30 Student Assignment - adopt
7:40 Nonpublic School Students, Including Parochial and Home-Schooled Students - adopt
7:180 Prevention of and Response to Bullying, Intimidation, and Harassment - adopt
7:185 Teen Dating Violence Prohibited - adopt
7:190 Student Behavior - adopt
7:340 Student Records - adopt
7:345 Use of Educational Technologies: Student Data Privacy and Security - adopt

E.5. Personnel Report - (Roll Call)
The Personnel Report consists of the employment of one certified staff member, the resignation of two non-certified staff members, the leave of absence of one certified staff member, the resignation of three coaches, and the winter, spring and summer athletic coaching roster.

E.5.a. RECOMMENDED MOTION: That the Board of Education approve the Personnel Report as presented in the packet.

F. OLD BUSINESS:

G. NEW BUSINESS:

G.1. Separation of Employment - (Roll Call)

G.1.a. RECOMMENDED MOTION: That the Board of Education accept the following:

G.1.a.1. Resignation of Jerrick Habecker, Personal Care Assistant/Special Education Division, effective August 26, 2020.

G.1.a.2.  Resignation/rescind offer of employment of Vanessa Lucero, Interpreter/Special Education Division, effective August 28, 2020.

G.2. Appoint Local Election Official - (Roll Call)
Section 9-2(d) of the School Code designates the secretary of a board of education as a local election official. The local election official's duties have been greatly reduced since 2013, but have not been completely eliminated and include the following:
Publishing legal notice of the time and place for filling nominating papers for school board elections (optional)
Receiving voter petitions and Board resolutions for referendum questions.
Certifying to the proper election authority any referendum questions that are to appear on the ballot at an election (including the wording of the proposition)

G.2.a. RECOMMENDED MOTION: That the Board of Education appoint Cheryl Glunt, Secretary to the Board of Education, as the local election official.

G.3. Illinois Central Transportation Contract Addendum - (Roll Call)
IL Central has presented and signed the attached addendum for the 2020-2021 school year.  IL Central is requesting 40% payment for the eliminated contracted routes and a disinfecting fee of $4 per bus per occasion to address COVID.  

G.3.a. RECOMMENDED MOTION: That the Board of Education approve the addendum to the Illinois Central contract as presented.

G.4. Quest Food Service Provider Memorandum of Understanding - (Roll Call)
With the 2020-2021 school year starting remotely, the District would like to provide meals to students as was done this past Spring during the shutdown. Making meals available to our students during remote learning is a critical component to addressing the well-being of our students. Quest has provided an MOU for this service to be in effect until normal operations can occur. The District would be charged on a per meal basis during this alternative meal option.

G.4.a. RECOMMENDED MOTION:That the Board of Education approve the MOU with Quest as presented.

G.5. Driver's Education Car Lease - (Roll Call)
The school is in need of a second Driver's Education vehicle to provide make-up opportunities for student drivers from last Spring. The District's current lease agreement was reviewed and a similar tentative agreement was established for a Nissan Sentra.

G.5.a. RECOMMENDED MOTION: That the Board of Education authorize the Director of Business Services to enact a lease for a new vehicle for Driver's Education at the term of 36 months,  not to exceed $189 per month, with a $3,000 down payment.

G.6. 2020-2021 Amended School Calendar - (Roll Call)
Due to the decision to hold school remotely through October 30, 2020, the 2020-2021 school calendar is being amended to reflect Remote Learning Days from September 10 through October 29, 2020. October 9, 2020 will no longer be an early dismissal day. 

G.6.a. RECOMMENDED MOTION: That the Board of Education approve the amended 2020-2021 school calendar.

G.7. Student Parking Fees - (Roll Call)
The school has opened the 2020-2021 school year under a full remote/e-learning model due to the current COVID pandemic and the extraordinary amount of requirements, procedures, and protocols that need to be followed. However, when some type of in-person attendance is feasible, the model that will be used will most likely involve a hybrid format with small sections of students attending.  At the same time, the district will need to be prepared to revert back to a remote model should changes in Executive Orders and/or circumstances in the area demand that change.  Student use of the student parking lots will therefore be significantly diminished and sporadic throughout the year.

G.7.a. RECOMMENDED MOTION: That the Board of Education suspend the student parking fee for the 2020-2021 school year.

H. EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.

I. RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].

I.1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.

I.2. Collective negotiating matters.

I.3. The selection of a person to fill a public office.

I.4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.

I.5. The purchase or lease of real property.

I.6. The setting of a price for sale or lease of property.

I.7. The sale or purchase of securities, investments, or investment contracts.

I.8. Emergency security procedures.

I.9. Student discipline.

I.10. The placement of individual students in special education programs.

I.11. Litigation has been filed and is pending before a court or administrative tribunal.

I.12. Establishment of reserves or settlement of claims as provided by local government and governmental employees Tort Immunity Act.

I.13. Self-evaluation.

I.14. Discussion of minutes of meetings lawfully closed under Open Meetings Act (P.A. 88-621, effective 1-1-95).

I.15. Considering meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America.

J. RECOMMENDED MOTION TO MOVE TO OPEN SESSION:
That the Board of Education return to Open Session at [Time].

K. ACTION AFTER RETURN TO OPEN SESSION:

L. ADJOURNMENT
  RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].