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August 18, 2020 at 7:00 PM - Regular Board of Education Meeting

Agenda
OPENING ACTIVITIES
1. Call to Order
2. Salute to the Flag
3. Reading of the Mission Statement
"Community High School strives to promote and provide growth experiences in Learning, Leadership and Living."
Presenter:  Lynn Casey-Maher
4. Roll Call
5. Additions to the Agenda:
____________________________________________________________________
____________________________________________________________________
PUBLIC HEARING ON PROPOSED 2020-2021 BUDGET
1. Overview of Proposed 2020-2021 Budget
Attachments: (1)
2. Public Comment on Proposed 2020-2021 Budget
3. Board Discussion of Public Input
4. Adjournment of Public Hearing of Proposed Balanced 2020-2021 Budget
4.a. RECOMMENDED MOTION: That the Board of Education adjourn the Public Hearing portion of the Board of Education meeting at __________________ p.m.
5. Fiscal Year Budget 2020-2021 - (Roll Call)
5.a. RECOMMENDED MOTION: That the Board of Education adopt the budget for the 2020-2021 school year as presented at the Public Hearing conducted on August 18, 2020; sign the applicable School District Budget Form; and authorize submission of the Chief Fiscal Officer's Certificate of Estimated Revenue.
PUBLIC PARTICIPATION
REPORTS AND INFORMATION
1. Superintendent's Report
Presenter:  Moses Cheng
1.a. FOIA's
Attachments: (3)
2. Director of Business Services Report
Presenter:  Dan Oberg
3. Director of Human Resources Report
Presenter:  Cheryl Moore
4. Principal's Report
Presenter:  Will Dwyer
4.a. Remote/E-learning Reopening Update
5. Construction Update
Presenter:  Gordon Cole
6. Future Dates
6.a. Regular Board of Education Meeting - September 15, 2020
6.b. Regular Board of Education Meeting - October 20, 2020
7. Open Comment - Board Members
Presenter:  Board Members
8. Future Issues
CONSENT AGENDA (Roll Call)
1. Items Removed from Consent Agenda for Separate Action 
____________________________________________________________________
____________________________________________________________________
2. Consent Agenda Action for All Items Except Those Listed in 1. Above
CONSENT AGENDA ITEMS - RECOMMENDED ACTION:
1. Approval of Minutes
1.a. Regular Board of Education Meeting -July 21, 2020
Attachments: (1)
1.a.1. RECOMMENDED MOTION: That the Board of Education approve the minutes of the meeting(s) listed above.
2. Approval of Financials
RECOMMENDED MOTION: That the Board of Education approve the expenditures from July 15 to August 13, 2020 and accept the financial reports.
2.a. Approve Current Expenditures
Attachments: (2)
2.b. Imprest Fund Statement
Attachments: (2)
2.c. Treasurer's Report
Attachments: (1)
2.d. Statement of Position/Financial Report
Attachments: (1)
2.e. 3-Year Budget/Actual Report
Attachments: (1)
2.f. Grant Reports
Attachments: (2)
2.g. Petty Cash Fund Report
Attachments: (1)
2.h. Student Activity Account Fund Balance
Attachments: (1)
2.i. New Vendors Monthly Report
Attachments: (1)
2.j. Quarterly Financial Reports
2.k. Referendum Revenue and Expenditure Report
Attachments: (2)
3. Personnel Report
The Personnel Report consists of the employment of three certified staff members, the employment of one non-certified staff member, the resignation of two certified staff members, the resignation of three non-certified staff members, the leave of absence of one non-certified staff member, the fall athletic coaching roster, and the sponsor roster to date.
Attachments: (1)
3.a. RECOMMENDED MOTION: That the Board of Education approve the Personnel Report as presented in the packet.
4. Contracts Over $5,000
Each year, the administration brings to the Board a list of contracts that are over $5,000 and less than $25,000, and are routinely renewed as part of the operation of the school district. Approval of this list allows administration to sign these contracts on a timely basis to facilitate the needs of students and staff.
Attachments: (1)
4.a. RECOMMENDED MOTION: That the Board of Education approve the list of contracts over $5,000 as presented. 
OLD BUSINESS:
NEW BUSINESS:
1. Separation of Employment - (Roll Call)
RECOMMENDED MOTION: That the Board of Education accept the following:
1.a. The resignation of Deborah Stack, Counselor/Counseling Division, effective July 30, 2020
1.b. The resignation of Paige Mishevich, Program Assistant/Special Education Division, effective Julu 28, 2020
1.c. The resignation of Penny Munoz, Interpreter/Special Education Division, effective July 31, 2020
1.d. The resignation of Thomas Matejka-Chrome, Custodian/Building Operations Division, effective August 7, 2020
1.e. The resignation/rescinding offer of employment of Anthony Rubino, Teacher/Special Education Division, effective July 27, 2020
2. 2020-2021 School Calendar Changes - (Roll Call)
The 2020-2021 school calendar is being adjusted due to the school opening under a remote eLearning model.
Attachments: (2)
2.a. RECOMMENDED MOTION: That the Board of Education approve the amended 2020-2021 school calendar as presented.
3. Driver's Education Car Lease - (Roll Call)
The school is in need of a second Driver's Ed vehicle to provide make-up opportunities for student drivers from last Spring. The District's current lease agreement was reviewed and a similar tentative agreement was established for a Nissan Sentra.
3.a. RECOMMENDED MOTION: That the Board of Education authorize the Director of Business Services to enact a lease for a new vehicle for driver's education at the term of 36 months, not to exceed $189 per month, with a $3,000 down payment. 
4. Sunrise Bus Contract Addendum - (Roll Call)
Our Special Education Transportation Provider has provided an addendum to the original contract. The addendum accounts for the additional cleaning, disinfecting and PPE costs that the bus company will incur to meet the guidance set forth by governing bodies. The addendum states that the additional expenses will be charged to the District at cost with each monthly invoice, but not to exceed 3% of the total monthly invoice amount. All other terms of the agreement are unchanged.
Attachments: (1)
4.a. RECOMMENDED MOTION: That the Board of Education approve the addendum to the Sunrise Bus contract.
5. Disposal of Obsolete Equipment/Chromebooks - (Roll Call)
Chromebooks purchased by the district for the 1:1 program have a typical shelf life of 3 years.  The Chromebook model ACER C720 has been in use with the district for 5 years.  Parts are no longer available for repairs and the vast majority of them are no longer serviceable and are therefore obsolete.
5.a. RECOMMENDED MOTION: That the Board of Education approve the disposal of Chromebook model ACER C720.
EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.
RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].
1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.
2. Collective negotiating matters.
3. The selection of a person to fill a public office.
4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.
5. The purchase or lease of real property.
6. The setting of a price for sale or lease of property.
7. The sale or purchase of securities, investments, or investment contracts.
8. Emergency security procedures.
9. Student discipline.
10. The placement of individual students in special education programs.
11. Litigation has been filed and is pending before a court or administrative tribunal.
12. Establishment of reserves or settlement of claims as provided by local government and governmental employees Tort Immunity Act.
13. Self-evaluation.
14. Discussion of minutes of meetings lawfully closed under Open Meetings Act (P.A. 88-621, effective 1-1-95).
15. Considering meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America.
RECOMMENDED MOTION TO MOVE TO OPEN SESSION:
That the Board of Education return to Open Session at [Time].
ACTION AFTER RETURN TO OPEN SESSION:
ADJOURNMENT
  RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].

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