July 21, 2020 at 7:00 PM - Regular Meeting

A. OPENING ACTIVITIES

A.1. Call to Order

A.2. Salute to the Flag

A.3. Reading of Mission Statement: "Community High School strives to promote and provide growth experiences in Learning, Leadership and Living."

A.4. Roll Call

A.5. Additions to the Agenda:
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B. PUBLIC PARTICIPATION

C. REPORTS AND INFORMATION

C.1. Superintendent's Report

C.1.a. FOIA's

C.2. Director of Business Services Report

C.2.a. Tentative 2020-2021 Budget

C.3. Director of Human Resources Report

C.4. Principal's Report

C.5. Reopening Proposal

C.6. Winfield TIF 2 Proposal - Board Discussion

C.7. Committee and Representative Reports

C.7.a. Finance Committee Meeting Minutes - June 11, 2020

C.7.b. Finance Committee Meeting Minutes - July 9, 2020

C.7.b.1. RECOMMENDED MOTION: That the Finance Committee approve the minutes listed above.

C.7.c. Monitoring and Planning Committee Minutes - July 13, 2020

C.7.c.1. RECOMMENDED MOTION: That the Monitoring and Planning Committee approve the minutes of the meeting listed above.

C.8. Future Dates

C.8.a. Regular Board of Education Meeting - August 18, 2020

C.8.b. Regular Board of Education Meeting - September 15, 2020

C.9. Open Comment - Board Members

D. CONSENT AGENDA (Roll Call)

D.1. Items Removed from Consent Agenda for Separate Action 
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D.2. Consent Agenda Action for All Items Except Those Listed in 1. Above

E. CONSENT AGENDA ITEMS - RECOMMENDED ACTION:

E.1. Approval of Minutes

E.1.a. Regular Board of Education Meeting - June 16, 2020

E.1.b. Closed Session Minutes - June 16, 2020

E.1.b.1. RECOMMENDED MOTION: That the Board of Education approve the minutes listed above.

E.2. Acceptance of Minutes

E.2.a. Finance Committee Meeting Minutes - June 11, 2020

E.2.b. Finance Committee Meeting Minutes - July 9, 2020

E.2.c. Monitoring & Planning Committee Meeting - July 13, 2020

E.2.c.1. RECOMMENDED MOTION: That the Board of Education accept the minutes of the meeting(s) as listed above.

E.3. Approval of Financials
RECOMMENDED MOTION: That the Board of Education approve the expenditures from June 11 to June 30, 2020 and July 1 to July 14, 2020 and accept the financial reports.

E.3.a. Approve Current Expenditures

E.3.b. Imprest Fund Statement

E.3.c. Treasurer's Report

E.3.d. Statement of Position/Financial Report

E.3.e. 3-Year Budget/Actual Report

E.3.f. Grant Reports

E.3.g. Petty Cash Fund Report

E.3.h. Student Activity Account Fund Balance

E.3.i. New Vendors Monthly Report

E.3.j. Quarterly Financial Reports

E.3.k. Referendum Revenue and Expenditure Report

E.4. Suspension/Expulsion Hearing Officer - (Roll Call)
Annually, the Board appoints hearing officers to hear disciplinary cases involving students in Districts 33 and 94. Each District provides a hearing officer for the other when one is needed.

E.4.a. RECOMMENDED MOTION: That the Board of Education appoint the Principal of Currier School at District 33, currently Mr. Mark Truckenbrod, to serve as suspension/expulsion hearing officer for District 94 for the 2020-2021 school year; authorize the Assistant Principal for Administrative Services at District 94, currently Mr. Peter Martino, to perform the same function for District 33; and authorize the use of designated legal counsel or substitute hearing officer in the event Mr. Truckenbrod is unavailable.

E.5. IASB Draft Policies - (Roll Call)

E.5.a. RECOMMENDED MOTION: That the Board of Education approve changes to the following policies at second reading:
2:125 Board Member Compensation: Expenses - Draft Update
2:160 Board Attorney - Draft Update
4:50 Payment Procedures - 5 Year Review
5:60 Expenses - Draft Update
5:150 Personnel Records - Draft Update
5:280 Duties and Qualifications - Draft Update
6:135 Accelerated Placement Program - Draft Update
6:280 Grading and Promotion - Draft Update
7:70 Attendance and Truancy - Draft Update
7:130 Student Rights and Responsibilities - 5 Year Review
7:325 Student Fundraising Activities - 5 Year Review
8:10 Connection with the Community - Draft Update
8:30 Visitors to and Conduct on School Property - Draft Update
8:80 Gifts to the District - 5 Year Review
8:110 Public Suggestions and Concerns - Draft Update

E.6. Personnel Report - (Roll Call)
The Personnel Report consists of the employment of one certified staff member, the revised contract of one certified staff member, the resignation of one staff member, the resignation of two sponsors, the resignation of one coach, and the carryover of vacation days for administrators.

E.6.a. RECOMMENDED MOTION: That the Board of Education approve the Personnel Report as presented in the packet.

F. OLD BUSINESS:

G. NEW BUSINESS:

G.1. Separation of Employment - (Roll Call)

G.1.a. RECOMMENDED MOTION: That the Board of Education accept the following:

G.1.a.1. The resignation of Elizabeth Govertsen, Teacher/World Language Division, effective July 6, 2020.

G.2. Superintendent Goals and Salary Increase - (Roll Call)

G.2.a. RECOMMENDED MOTION: That the Board of Education acknowledges that Dr. Cheng met his goals for the 2019-2020 school year and approve a raise of 2.3% for his 2020-2021 salary.

G.3. 2020-2021 Amended School Calendar - (Roll Call)
Public Act 101-0642 has made November 3, 2020 - Election Day a state holiday.  Public school districts in Illinois are required to close.  Therefore, the 2020-2021 school calendar needs to be adjusted to accommodate this requirement by extending the end of the year by one school day.  The new date for the last day for students is Monday, June 14 2020.

G.3.a. RECOMMENDED MOTION: That the Board of Education approve the amended 2020-2021 school calendar as presented.

G.4. Intergovernmental Agreement - West Chicago, Batavia, and Geneva Swim Cooperative - (Roll Call)
An Intergovernmental Agreement was initially established in prior years between West Chicago, Batavia and Geneva School Districts to combine into one swim cooperative team in the Upstate Eight Conference.  The following agreement is an extension of the original agreement for another 2 years.

G.4.a. RECOMMENDED MOTION: That the Board of Education approve the Intergovernmental Agreement between West Chicago High School, Batavia High School and Geneva High School as a swim cooperative.

G.5. Operations and Maintenance Fund Balance Transfer to Capital Projects Fund - (Roll Call)
Pursuant to the Illinois School Code, administration is requesting approval to transfer fund balance from the Operations and Maintenance Fund to the Capital Projects Fund for the purpose of completing the referendum project.  This transfer was planned in the scope of the project.  The projected budgeted amount needed to complete the project is $1,028,144.  The resolution allows for flexibility through the end of the project.

G.5.a. RECOMMENDED MOTION: That the Board of Education approve the resolution authorizing the transfer of fund balance from the Operations and Maintenance Fund to the Capital Projects Fund in the amount not to exceed $2,000,000.
 

G.6. Adjusted Pulte Homes Impact Fee Schedule - (Roll Call)
Pulte Homes is developing an over 55 community off of Gary Mills Road and Purnell Road.  They had originally requested a waiver of impact fees for their development, which was denied.  Pulte Homes again has asked the City to adjust their schedule, pending School District support. The revised schedule waives impact fees for any 2 bedroom home built, while increasing the impact fee for 3 and 4 bedroom homes.

G.6.a. RECOMMENDED MOTION: That the Board of Education approve the adjusted impact fee schedule as provided by Pulte Homes.

G.7. Obsolete Equipment - (Roll Call)
Last fiscal year, the District purchased new weights for the weight room.  As such, we have old weights that need to be disposed of.  New office spaces will be completed soon, as such, the District admin staff is preparing to move out of 157 W. Washington.  We will have old equipment and furniture which will need to be disposed of. 

G.7.a. RECOMMENDED MOTION: That the Board of Education approve the disposal of old weights and old equipment and furniture from 157 W. Washington Street.

G.8. Sunrise Bus Contract Addendum - (Roll Call)
Our Special Education Transportation Provider has provided an addendum to the original contract.  The addendum accounts for the additional cleaning, disinfecting and PPE costs that the bus company will incur to meet the guidance set forth by governing bodies.  The addendum states that the additional expenses will be charged to the District at cost with each monthly invoice, but not to exceed 10% of the total monthly invoice amount. All other terms of the agreement are unchanged.

G.8.a. RECOMMENDED MOTION: That the Board of Education approve the addendum to the Sunrise Bus contract.

G.9. Board Meeting Location Changes - (Roll Call)

G.9.a. RECOMMENDED MOTION: That the Board of Education approve a change in meeting location from August 2020 to May 2021.

G.10. Amendment to Policy 4:60, Purchases and Contracts, for the 2020-2021 School Year - (Roll Call)
As the school and district opens the 2020-2021 school year under a COVID-19 scenario it is very probable that services will need to be contracted quickly and promptly to address the needs of faculty, staff, and students.  Such services might include internet services and disinfecting/sanitizing services, and it is probable that services needed may exceed $5,000.  Policy 4:60 sets a limit that any contracted service that exceeds $5,000 needs board approval.  A temporary amendment to Policy 4:60 for the 2020-2021 school year to increase the limit to $10,000 is being recommended to allow for a more expedient response to needs under this unique year.

G.10.a. RECOMMENDED MOTION: That the Board of Education approve a temporary amendment to Policy 4:60, Purchases and Contracts for the 2020-2021 school year, changing the limit from $5,000 to $10,000.

H. EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.

I. RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].

I.1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.

I.2. Collective negotiating matters.

I.3. The selection of a person to fill a public office.

I.4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.

I.5. The purchase or lease of real property.

I.6. The setting of a price for sale or lease of property.

I.7. The sale or purchase of securities, investments, or investment contracts.

I.8. Emergency security procedures.

I.9. Student discipline.

I.10. The placement of individual students in special education programs.

I.11. Litigation has been filed and is pending before a court or administrative tribunal.

I.12. Establishment of reserves or settlement of claims as provided by local government and governmental employees Tort Immunity Act.

I.13. Self-evaluation.

I.14. Discussion of minutes of meetings lawfully closed under Open Meetings Act (P.A. 88-621, effective 1-1-95).

I.15. Considering meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America.

J. RECOMMENDED MOTION TO MOVE TO OPEN SESSION:
That the Board of Education return to Open Session at [Time].

K. ACTION AFTER RETURN TO OPEN SESSION:

L. ADJOURNMENT
  RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].