June 16, 2020 at 7:00 PM - Regular Board of Education Meeting

A. OPENING ACTIVITIES

A.1. Call to Order

A.2. Roll Call

B. PUBLIC PARTICIPATION

C. ADMINISTRATIVE REPORTS AND INFORMATION

C.1. Superintendent's Report

C.1.a. FOIA(s)

C.2. Director of Business Services Report

C.3. Director of Human Resources Report

C.4. Principal's Report

C.4.a. Remote Learning Student Data

C.5. Committee and Representative Reports

C.5.a. Finance - May 7, 2020

C.5.b. Monitoring and Planning

C.5.c. Policy

C.5.c.1. RECOMMENDED MOTION: That the Policy Committee approve the minutes listed above.

C.5.d. SASED

C.6. Future Dates

C.6.a. Regular Board of Education Meeting - July 21, 2020

C.6.b. Regular Board of Education Meeting - August 18, 2020

C.7. Open Comment - Board Members

C.8. Future Issues

D. CONSENT AGENDA (Roll Call)

D.1. Items Removed from Consent Agenda for Separate Action 
_________________________________________________________________________________

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D.2. Consent Agenda Action for All Items Except Those Listed in 1. Above

D.2.a. RECOMMENDED MOTION: That the Board of Education approve all items on the Consent Agenda which have not been specifically removed for separate actions as shown on line 1. immediately above.

E. CONSENT AGENDA ITEMS - RECOMMENDED ACTION:

E.1. Approval of Minutes

E.1.a. Regular Board of Education Meeting - May 19, 2020

E.1.b. Closed Session Minutes - May 19, 2020

E.1.b.1. RECOMMENDED MOTION: That the Board of Education approve the minutes listed above.

E.2. Acceptance of Minutes

E.2.a. Finance Committee Meeting Minutes - May 7, 2020

E.2.a.1. RECOMMENDED MOTION: That the Board of Education accept the minutes of the meeting listed above.

E.3. Approval of Financials
RECOMMENDED MOTION: That the Board of Education approve the expenditures from April XX to May XX, 2020 and accept the financial reports.

E.3.a. Approve Current Expenditures

E.3.b. Imprest Fund Statement

E.3.c. Treasurer's Report

E.3.d. Statement of Position/Financial Report

E.3.e. Statement of Revenue/Expenditures YTD Ending April 30, 2020

E.3.f. 3-Year Budget/Actual Report

E.3.g. Grant Reports

E.3.h. Petty Cash Fund Report

E.3.i. Student Activity Account Fund Balance

E.3.j. New Vendors Monthly Report

E.3.k. Quarterly Financial Reports

E.3.l. Referendum Revenue and Expenditure Report

E.4. Personnel Report - (Roll Call)
The Personnel Report consists of:

E.4.a. RECOMMENDED MOTION: That the Board of Education approve the Personnel Report as presented in the packet.

E.5. IASB Draft Policies - Updates - (Roll Call)

E.5.a. RECOMMENDED MOTION: That the Board of Education approve changes to the following policies at first reading:
2:125 Board Member Compensation: Expenses - Draft Update
2:160 Board Attorney - Draft Update
4:50 Payment Procedures - 5 Year Review
5:60 Expenses - Draft Update
5:150 Personnel Records - Draft Update
5:280 Duties and Qualifications - Draft Update
6:135 Accelerated Placement Program - Draft Update
6:280 Grading and Promotion - Draft Update
7:70 Attendance and Truancy - Draft Update
7:130 Student Rights and Responsibilities - 5 Year Review
7:325 Student Fundraising Activities - 5 Year Review
8:10 Connection with the Community - Draft Update
8:30 Visitors to and Conduct on School Property - Draft Update
8:80 Gifts to the District - 5 Year Review
8:110 Public Suggestions and Concerns - Draft Update

E.6. Review of Closed Session Minutes - (Roll Call)

E.6.a. RECOMMENDED MOTION: That the Board of Education approve the attached report on the review of closed session minutes conducted June 9, 2020, as presented by Mr. Nagel and Mr. Saake.

E.7. Destruction of Closed Meeting Audio Recordings - (Roll Call)
The Legislature requires that closed session meetings of Boards of Education be audio recorded and those recordings retained for a period of 18 months. Beginning in July, 2005, Boards can destroy those recordings provided that they are at least 18 months old and that the minutes of the specific closed session meetings have been approved and are retained as part of the official records of the Board's business. It is suggested that the Board purge these audio recordings twice a year in conjunction with the semi-annual review of closed session minutes.

E.7.a. RECOMMENDED MOTION: That the Board of Education approve the destruction of audio recordings of closed session Board of Education meetings made prior to September 1, 2018, which meets the state criteria of being at least 18 months old, and for which approved minutes are retained as the the official records of the Board's business.

F. OLD BUSINESS:

G. NEW BUSINESS:

G.1. Laundry Services Bid 21-2023 - (Roll Call)
The District has been investigating the use of a laundry service due to the age of the current laundry machines and the need to utilize custodial staff more strategically with the expanded square footage of the school building. The District went out to bid for laundry services for towels for PE and athletics, PE uniforms rented by students, and custodial and maintenance staff uniforms. The bid opening was held at the District office on May 29.   Two bids were received; Lechner and Sons provided the lowest bid and were able to provide the services requested.

G.1.a. RECOMMENDED MOTION: That the Board of Education approve the Laundry Services bid and Service Agreement for Lechner and Sons, Mt Prospect, IL in the amount of $105,930.24 for the three year period starting Fiscal Year 2021 through Fiscal Year 2023.

G.2. Copy Paper Bid - (Roll Call)
This year the District solicited copy paper bids separate from District 33 due to our bid specifications and reduced paper needs.  The bids were opened on May 29, 2020; 4 bids were received on time and 1 bid was received late.  Veritiv had the overall low bid of $26,058.60.

G.2.a. RECOMMENDED MOTION:  That the Board of Education approve the copy paper bid  in the amount of $26,058.60 to Veritiv, Jacksonville, FL.

H. EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.

I. RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].

I.1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.

I.2. Collective negotiating matters.

I.3. The selection of a person to fill a public office.

I.4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.

I.5. The purchase or lease of real property.

I.6. The setting of a price for sale or lease of property.

I.7. The sale or purchase of securities, investments, or investment contracts.

I.8. Emergency security procedures.

I.9. Student discipline.

I.10. The placement of individual students in special education programs.

I.11. Litigation has been filed and is pending before a court or administrative tribunal.

I.12. Establishment of reserves or settlement of claims as provided by local government and governmental employees Tort Immunity Act.

I.13. Self-evaluation.

I.14. Discussion of minutes of meetings lawfully closed under Open Meetings Act (P.A. 88-621, effective 1-1-95).

I.15. Considering meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America.

J. RECOMMENDED MOTION TO MOVE TO OPEN SESSION:
That the Board of Education return to Open Session at [Time].

K. ACTION AFTER RETURN TO OPEN SESSION:

L. ADJOURNMENT
  RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].