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March 17, 2020 at 7:00 PM - Regular Board of Education Meeting

Agenda
OPENING ACTIVITIES
1. Call to Order
2. Salute to the Flag
3. Reading of Mission Statement:
"Community High School strives to promote and provide growth experiences in Learning, Leadership and Living."
4. Roll Call
5. Additions to the Agenda - (Voice Vote)
_________________________________________________________________________________
_________________________________________________________________________________
STUDENT RECOGNITION
Presenter:  Lauren Scanlan
1. Student of the Month
Presenter:  Lauren Scanlan
1.a. Kevin Romero
Attachments: (1)
ATHLETES OF THE WINTER SEASON
Presenter:  Will Dwyer
Attachments: (1)
1. Pierre Baldwin - Wrestling
2. Teegan Cook - Boys Swim
3. Brian Culloton - Boys Swim
4. Ryan Hannah - Wrestling
5. Shailee Patel - Girls Basketball
6. Luke Wiesner - Boys Swim
PUBLIC PARTICIPATION
ADMINISTRATIVE REPORTS AND INFORMATION
1. Superintendent's Report
Presenter:  Moses Cheng
1.a. FOIA's
Attachments: (2)
2. Director of Business Services Report
Presenter:  Dan Oberg
3. Director of Human Resources Report
Presenter:  Cheryl Moore
4. Principal's Report
Presenter:  Will Dwyer
Attachments: (2)
5. Student Support Program
Presenter:  Will Dwyer
Attachments: (1)
6. Scoreboard Follow-up
Presenter:  Moses Cheng
7. Committee and Representative Reports
7.a. Finance - March 3, 2020
7.a.1. RECOMMENDED MOTION: That the Finance Committee approve the minutes of the meeting listed above.
Attachments: (2)
7.b. Monitoring and Planning
7.c. Policy
7.d. SASED
8. Future Dates
8.a. Regular Board of Education Meeting - April 21, 2020
8.b. Joint Boards of Education Meeting - April 27, 2020 - 6:00 p.m. at District 34
8.c. Regular Board of Education Meeting - May 19, 2020
9. Open Comment - Board Members
Presenter:  Board Members
CONSENT AGENDA (Roll Call)
1. Items Removed from Consent Agenda for Separate Action 
_________________________________________________________________________________
_________________________________________________________________________________
2. Consent Agenda Action for All Items Except Those Listed in 1. Above
CONSENT AGENDA ITEMS - RECOMMENDED ACTION:
1. Approval of Minutes
1.a. Regular Board of Education Meeting Minutes - February 18, 2020
Attachments: (1)
1.b. Closed Session Meeting Minutes - February 18, 2020 - At Table
1.b.1. RECOMMENDED MOTION: That the Board of Education approve the minutes of the meeting(s) listed above.
2. Acceptance of Minutes
2.a. Finance Committee Meeting - March 3, 2020
2.a.1. RECOMMENDED MOTION: That the Board of Education accept the minutes of the meeting listed above.
3. Approval of Financials
RECOMMENDED MOTION: That the Board of Education approve the expenditures from February 13 to March 11, 2020 and accept the financial reports.
3.a. Approve Current Expenditures
Attachments: (2)
3.b. Imprest Fund Statement
Attachments: (2)
3.c. Treasurer's Report
Attachments: (1)
3.d. Statement of Position/Financial Report
Attachments: (1)
3.e. Statement of Revenue/Expenditures YTD Ending February 29, 2020
Attachments: (1)
3.f. 3-Year Budget/Actual Report
Attachments: (1)
3.g. Grant Reports
Attachments: (2)
3.h. Petty Cash Fund Report
Attachments: (1)
3.i. Student Activity Account Fund Balance
Attachments: (1)
3.j. New Vendors Monthly Report
Attachments: (1)
3.k. Quarterly Financial Reports
3.l. Referendum Revenue and Expenditure Report
Attachments: (2)
4. Personnel Report - (Roll Call)
The Personnel Report consists of the employment of one non-certified staff member and one certified staff member, the resignation of one certified staff member and one non-certified staff member, the retirement of one certified staff member, the leave of absence of two certified staff members and one non-certified staff member, the employment of two coaches, and the resignation of one coach, the renewal of contracts and granting of tenure for 13 certified staff effective end of 19/20 SY, and the renewal of contracts for 34 non-tenured certified staff effective for the 20/21 SY, and the non-renewal and dismissal of 2 certified non-tenured staff members.
Attachments: (1)
4.a. RECOMMENDED MOTION: That the Board of Education approve the Personnel Report as presented in the packet.
5. IASB Draft Policies - Updates - (Roll Call)
Attachments: (1)
5.a. RECOMMENDED MOTION: That the Board of Education approve changes to the following policies at second reading:
2:20 Powers and Duties of the Board of Education; Indemnification
2:70 Vacancies on the Board of Education
2:100 Board Member Conflict of Interest
2:105 Ethics and Gift Ban
2:110 Qualifications, Term, and Duties of Board Officers
2:200 Types of Board of Educatin Meetings
2:220 Board of Education Meeting Procedure
2:260 Uniform Grievance Procedure
4:15 Identity Protection
4:30 Revenue and Investments
4:60 Purchases and Contracts
4:80 Accounting and Audits
4:150 Facility Management and Building Programs
5:10 Equal Employment Opportunity and Minority Recruitment
5:20 Workplace Harassment Prohibited
5:30 Hiring Process and Criteria
5:50 Drug- and Alcohol-Free Workplace; E-Cigarette, Tobacco, and Cannabis Prohibition
5:90 Abused and Neglected Child Reporting
5:100 Staff Development Program
5:120 Employee Ethics; Conduct; and Conflict of Interest
5:200 Terms and Conditions of Employment and Dismissal
5:220 Substitute Teachers
5:250 Leaves of Absence
5:290 Employment Termination and Suspensions
5:330 Sick Days, Vacation, Holidays, and Leaves
6:20 School Year Calendar and Day
6:60 Curriculum Content
6:150 Home and Hospital Instruction
6:300 Graduation Requirements
7:20 Harassment of Students Prohibited
7:150 Agency and Police Interviews
7:180 Prevention of and Response to Bullying, Intimidation, and Harassment
7:270 Administering Medicines to Students
8:30 Visitors to and Conduct on School Property
6. Renewal of Illinois High School Association Membership - (Roll Call)
Students from West Chicago Community High School participate in Illinois High School Association Interscholastic Athletics and Activities that enrich the educational experience. The yearly renewal of membership to the Association is now due. Renewal of membership does not require payment of membership dues or entry fees. Administration is recommending the Board approve the renewal of membership to the Illinois High School Association.
Attachments: (1)
6.a. RECOMMENDED MOTION: That the Board of Education approve the renewal of Illinois High School Association membership.
OLD BUSINESS:
NEW BUSINESS:
1. Separation of Employment - (Roll Call)
1.a. RECOMMENDED MOTION: That the Board of Education accept the following:
1.a.1. The resignation of Lindsey Evans, Teacher/World Languages Division, effective at the end of the 2019-2020 school year.
1.a.2. The resignation of William Micel, Custodian/Building Operations Division, effective February 18, 2020.
1.a.3. The retirement of Nancy Blume, Teacher/Career & Technical Education Division, effective at the end of the 2023-2024 school year.
1.a.4. The non-renewal of contract and dismissal for Heather Igelman, Teacher/Physical Development, effective at the end of the 2019-2020 school year.
1.a.5. The non-renewal  of contract and dismissal for Anne-Laure Champetier de Ribes-Justeay, Teacher/World Languages, effective at the end of the 2019-2020 school year.
2. Approval of Staffing for the 2020/21 School Year - (Roll Call)
Each year, the Administration reviews enrollment and staffing based upon course enrollment and sectioning processes.  The attached memo details a request to increase certified staff by 4.6 FTE and to decrease support staff by 1.0 FTE.  The memo also requests approval for one (1) new assistant coach and adding one (1) activity to Appendix B. 
Attachments: (1)
2.a. RECOMMENDED MOTION: That the Board of Education approve an increase of 4.6 certified staff FTE, a decrease of 1.0 support staff FTE, and the addition of two (2) positions to Appendix B as outlined in the attached memo. 
3. 403(b) Plan Amendment - (Roll Call)
OMNI is the district's third party administrator of the 403(b) plan.  OMNI is recommending that the district update to an IRS pre-approved document which will include the removal of Article 4 (Employer Contributions) and change the language in Article 8 for Part-Time Eligibility and Hardships as required by the IRS.
Attachments: (4)
3.a. RECOMMENDED MOTION:  That the Board of Education approve and adopt the 403(b) Plan Document as presented.
4. Student Fees for 2020-2021 School Year - (Roll Call)
Included in the board packet is the proposed student fee schedule for the 2020-2021 school year which has been reviewed with Division Heads. Based on our review, Administration is recommending no changes to the student fee schedule.
Attachments: (1)
4.a. RECOMMENDED MOTION: That the Board of Education approve the student fee schedule as presented for the 2020-21 school year.
5. Andy Frain Security - (Roll Call)
Administration is requesting adding five Andy Frain personnel  at an estimated cost of $100,000 in order to provide continued and improved supervision of students with the added square footage of the new addition. This will increase our Andy Frain personnel for the school from five to ten.
5.a. RECOMMENDED MOTION: That the Board of Education approved increasing Andy Frain personnel for the school from five to ten.
6. LRC Roof Change Order - (Roll Call)
At the December Board Meeting, the Board approved a bid in the amount of $346,075 to Anthony Roofing Tecta America LLC to replace the roof over the old LRC.  As this contract will be changing the overall contract with our Construction Manager, Pepper Construction, a formal change order is requested.
Attachments: (1)
6.a. RECOMMENDED MOTION: That the Board of Education accept the change order for the LRC Roof, adjusting the overall Pepper Construction contract.
EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.
RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].
1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.
2. Collective negotiating matters.
3. The selection of a person to fill a public office.
4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.
5. The purchase or lease of real property.
6. The setting of a price for sale or lease of property.
7. The sale or purchase of securities, investments, or investment contracts.
8. Emergency security procedures.
9. Student discipline.
10. The placement of individual students in special education programs.
11. Litigation has been filed and is pending before a court or administrative tribunal.
12. Establishment of reserves or settlement of claims as provided by local government and governmental employees Tort Immunity Act.
13. Self-evaluation.
14. Discussion of minutes of meetings lawfully closed under Open Meetings Act (P.A. 88-621, effective 1-1-95).
15. Considering meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America.
RECOMMENDED MOTION TO MOVE TO OPEN SESSION:
That the Board of Education return to Open Session at [Time].
ACTION AFTER RETURN TO OPEN SESSION:
ADJOURNMENT
  RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].

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