December 17, 2019 at 7:00 PM - Regular Board of Education Meeting

A. OPENING ACTIVITIES

A.1. Call to Order

A.2. Salute to the Flag

A.3. Reading of the Mission Statement:
"Community High School strives to promote and provide growth experiences in Learning, Leadership and Living."

A.4. Roll Call

A.5. Additions to the Agenda - (Voice Vote)
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B. STUDENT RECOGNITION
Student of the Month:
Nathan Bradley

C. GOOD NEWS OF THE DISTRICT
ILMEA Student Recognition:
Band:
•Maxwell Russo
Choir:
•Philip Calabrese
•Samuel Incrocci
•Matthew McDonald
•Maura Nika
Orchestra:
•Heidi Murillo

D. PUBLIC PARTICIPATION

E. ADMINISTRATIVE REPORTS AND INFORMATION

E.1. Superintendent's Report

E.1.a. FOIA's

E.2. Director of Business Services Report

E.2.a. Energy Update

E.3. Director of Human Resources Report

E.4. Principal's Report

E.5. Construction Status Report

E.6. IASB-IASA-IASBO Joint Annual Conference Reports

E.7. Committee and Representative Reports

E.7.a. Facilities

E.7.b. Monitoring and Planning

E.7.c. Policy

E.7.d. SASED

E.8. Future Dates

E.8.a. Special Board of Education Meeting - December 20, 2019

E.8.b. Regular Board of Education Meeting - January 21, 2020

E.8.c. Regular Board of Education Meeting - February 18, 2020

E.9. Open Comment - Board Members

E.10. Future Issues

F. CONSENT AGENDA (Roll Call)

F.1. Items Removed from Consent Agenda for Separate Action 
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F.2. Consent Agenda Action for All Items Except Those Listed in 1. Above

G. CONSENT AGENDA ITEMS - RECOMMENDED ACTION:

G.1. Approval of Minutes

G.1.a. Special Board of Education Meeting - November 19, 2019

G.1.a.1. RECOMMENDED MOTION: That the Board of Education approve the minutes of the meeting(s) as listed above.

G.2. Approval of Financials
RECOMMENDED MOTION: That the Board of Education approve the expenditures from November 15 to December 11, 2019 and accept the financial reports.

G.2.a. Approve Current Expenditures

G.2.b. Imprest Fund Statement

G.2.c. Treasurer's Report

G.2.d. Statement of Position/Financial Report

G.2.e. Statement of Revenue/Expenditures YTD Ending November 30, 2019

G.2.f. 3-Year Budget/Actual Report

G.2.g. Grant Reports

G.2.h. Petty Cash Fund Report

G.2.i. Student Activity Account Fund Balance

G.2.j. New Vendors Monthly Report

G.2.k. Quarterly Financial Reports

G.2.l. Referendum Revenue and Expenditure Report

G.2.m. Board Travel Expenses

G.3. Personnel Report - (Roll Call)
The Personnel Report consists of the employment of one individual, the resignation of one individual, the leave of absence for two individuals, the employment of one coach, and the approval of three position changes.

G.3.a. RECOMMENDED MOTION: That the Board of Education approve the Personnel Report as presented in the packet.

G.4. Library Moving Company Contract - (Roll Call)

G.4.a. RECOMMENDED MOTION: That the Board of Education approve the use of Hallett Movers to move items in the old Learning Resource Center to the new Learning Resource Center in an amount not to exceed $5,400.  

H. OLD BUSINESS:

I. NEW BUSINESS:

I.1. Separation of Employment - (Roll Call)

I.1.a. RECOMMENDED MOTION: That the Board of Education accept the following resignation: 

I.1.a.1. Jennifer Cardia, Personal Care Assistant & Job Coach/Special Education Division, effective November 20, 2019

I.2. February 18, 2020 Board Meeting Location Change - (Roll Call)
Annually, the Board of Education recognizes students  and representatives from the local VFW Post  6791 who participate in the Voice of Democracy Audio Essay Competition. In order to accommodate a larger crowd, administration is recommending that the February 18, 2020 Board of Education meeting location be changed to West Chicago Community High School in Commons.

I.2.a. RECOMMENDED MOTION: That the Board of Education approve changing the meeting location of the February 18, 2020 Board of Education meeting from the District Administrative Center to West Chicago Community High School in Commons.

I.3. Midwest Industrial Funds Tax Abatement - (Roll Call)
An intergovernmental agreement is being brought to the board for approval between the local taxing entities including the City of West Chicago, the DuPage Airport Authority, the West Chicago Library District, West Chicago Fire Protection District, West Chicago Elementary School District 33, and Community High School District 94 and Midwest Industrial Funds regarding a Property Tax Abatement related to the property at 2525 Enterprise Circle, West Chicago, IL.  This agreement has been reviewed by our legal counsel.

I.3.a. RECOMMENDED MOTION:  That the Board of Education approve the Intergovernmental Agreement providing a property tax abatement for the property at 2525 Enterprise Circle, West Chicago, IL.

I.4. LRC Roof Bid - (Roll Call)
District 94 solicited bids for a new roof section currently over the Learning Resource Center.  A pre-bid meeting was held on November 18, 2019 and the bid opening was publicly held on November 21, 2019.  Eight contractors submitted bids.  Anthony Roofing Tecta America LLC was the lowest responsible bidder at $346,075.  The project was budgeted at $430,000.      

I.4.a. RECOMMENDED MOTION: That the Board of Education accept the bid from Anthony Roofing Tecta America LLC, Rosemont, IL in an amount not to exceed $346,075.  

I.5. Piano Purchase - (Roll Call)
With the completion of the new music section, the music department is in need of an additional piano as moving a piano from the auditorium to the music department has been problematic.  Research was conducted on purchasing a new piano or used piano. A used piano in great condition was found and tested by staff.  Funding for the piano will come from Operations & Maintenance Fund, which has budgeted funds for capital outlay.    

I.5.a. RECOMMENDED MOTION: That the Board of Education approve the purchase of a used Yamaha C7 piano from Cordogan's Pianoland for a total cost of $19,200 which includes a delivery, installation and tuning.  

I.6. Music Cooperative Purchasing for Furniture and Equipment - (Roll Call)
The construction of the new 2nd floor creates an additional music performance room and storage areas specific to the needs of band and choir.  These additions necessitate the purchase of furniture and equipment so that students and teachers can benefit from these new spaces when they occupy them at the start of 2nd semester.

I.6.a. RECOMMENDED MOTION: That the Board of Education accept the proposal from Wenger Music Company at a cost not to exceed $41,274.00 including delivery.

J. EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.

K. RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].

K.1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.

K.2. Collective negotiating matters.

K.3. The selection of a person to fill a public office.

K.4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.

K.5. The purchase or lease of real property.

K.6. The setting of a price for sale or lease of property.

K.7. The sale or purchase of securities, investments, or investment contracts.

K.8. Emergency security procedures.

K.9. Student discipline.

K.10. The placement of individual students in special education programs.

K.11. Litigation has been filed and is pending before a court or administrative tribunal.

K.12. Establishment of reserves or settlement of claims as provided by local government and governmental employees Tort Immunity Act.

K.13. Self-evaluation.

K.14. Discussion of minutes of meetings lawfully closed under Open Meetings Act (P.A. 88-621, effective 1-1-95).

K.15. Considering meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America.

L. RECOMMENDED MOTION TO MOVE TO OPEN SESSION:
That the Board of Education return to Open Session at [Time].

M. ACTION AFTER RETURN TO OPEN SESSION:

N. ADJOURNMENT
  RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].