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January 21, 2020 at 7:00 PM - Regular Board of Education Meeting

Agenda
OPENING ACTIVITIES
1. Call to Order
2. Salute to the Flag
3. Roll Call
4. Additions to the Agenda - (Voice Vote)
_________________________________________________________________________________
_________________________________________________________________________________
STUDENT RECOGNITION
Student of the Month:
Kevin Salinas
Presenter:  Lauren Scanlan
Attachments: (1)
GOOD NEWS OF THE DISTRICT
Shalin Kadakia
S.C.A.R.F. Medical Research Project Winner
Presenter:  Will Dwyer
Attachments: (1)
PUBLIC PARTICIPATION
ADMINISTRATIVE REPORTS AND INFORMATION
1. Superintendent's Report
Presenter:  Moses Cheng
1.a. FOIA's
2. Director of Business Services Report
Presenter:  Dan Oberg
3. Director of Human Resources Report
Presenter:  Cheryl Moore
4. Principal's Report
Presenter:  Will Dwyer
Attachments: (2)
5. Committee and Representative Reports
5.a. Facilities
5.b. Monitoring and Planning - January 9, 2020
Attachments: (1)
5.b.1. RECOMMENDED MOTION: That the Monitoring and Planning Committee approve the minutes of the meeting as listed above.
5.c. Policy
5.d. SASED
6. Future Dates
6.a. Regular Board of Education Meeting - February 18, 2020 - location is at the High School in Commons
6.b. Regular Board of Education Meeting - March 17, 2020
7. Open Comment - Board Members
Presenter:  Board Members
CONSENT AGENDA (Roll Call)
1. Items Removed from Consent Agenda for Separate Action 
_________________________________________________________________________________
_________________________________________________________________________________
2. Consent Agenda Action for All Items Except Those Listed in 1. Above
CONSENT AGENDA ITEMS - RECOMMENDED ACTION:
1. Approval of Minutes
1.a. Regular Board of Education Meeting - December 17, 2019
Attachments: (1)
1.b. Special Board of Education Meeting - December 20, 2019
Attachments: (1)
1.b.1. RECOMMENDED MOTION: That the Board of Education approve the minutes of the meeting(s) as listed above.
2. Acceptance of Minutes
2.a. Monitoring and Planning Committee Meeting - January 9, 2020
2.a.1. RECOMMENDED MOTION: That the Board of Education accept the minutes of the meeting(s) as listed above.
3. Approval of Financials
RECOMMENDED MOTION: That the Board of Education approve the expenditures from December 12, 2019 to January 16, 2020 and accept the financial reports.
3.a. Approve Current Expenditures
Attachments: (2)
3.b. Imprest Fund Statement
Attachments: (2)
3.c. Treasurer's Report
Attachments: (1)
3.d. Statement of Position/Financial Report
Attachments: (1)
3.e. Statement of Revenue/Expenditures YTD Ending December 31, 2019
Attachments: (1)
3.f. 3-Year Budget/Actual Report
Attachments: (1)
3.g. Grant Reports
Attachments: (2)
3.h. Petty Cash Fund Report
Attachments: (1)
3.i. Student Activity Account Fund Balance
Attachments: (1)
3.j. New Vendors Monthly Report
Attachments: (1)
3.k. Quarterly Financial Reports
Attachments: (5)
3.l. Referendum Revenue & Expenditures
Attachments: (2)
4. Personnel Report - (Roll Call)
The Personnel Report consists of the retirement of one individual, and the leave of absence for three individuals.
Attachments: (1)
4.a. RECOMMENDED MOTION: That the Board of Education approve the Personnel Report as presented in the packet.
OLD BUSINESS:
NEW BUSINESS:
1. Separation of Employment - (Roll Call)
1.a. RECOMMENDED MOTION: That the Board of Education accept the following resignation/retirement: 
1.a.1. Richard Kost, AVID Teacher/Student Services Division, effective at the end of the 2023-2024 school year.
2. 2019-2020 School Calendar - Amended - (Roll Call)
Attachments: (1)
2.a. RECOMMENDED MOTION: That the Board of Education approve amending the 2019-2020 school calendar to change May 8, 2020 to a half day of student attendance and change May 11, 2020 to a regular day of student attendance.
3. 2020-2021 School Calendar - (Roll Call)
Administration is recommending adoption of the 2020-2021 school calendar.
Attachments: (1)
3.a. RECOMMENDED MOTION: That the Board of Education approve the proposed 2020-2021 school calendar.
4. Tennis Court Bid - (Roll Call)
District 94 solicited bids for repair and replacement of tennis courts.  District 94 received 5 proposals on November 12, 2019. These proposals have been reviewed by DLA Architects.  The Business Office recommends Integral Construction for the lowest responsible proposal of $635,200, which includes Alternate No. 1.
Attachments: (1)
4.a. RECOMMENDED MOTION: That the Board of Education accept the proposal from Integral Construction, Inc, Romeoville, IL at a cost not to exceed $635,200, which includes the Base Bid plus Allowances and Alternate No. 1.
5. Manufacturing Equipment Bid - (Roll Call)
District 94 solicited bids for manufacturing equipment.  On January 10, 2020, District 94 received 6 proposals from 4 vendors, as two vendors submitted two bids.  Bids have been reviewed by the Business Office and our CTE department. Myers Technology is the lowest and responsible overall bidder in the amount of $130,126. 
Attachments: (1)
5.a. RECOMMENDED MOTION:  That the Board of Education accept the proposal from Myers Technology Co., Elk Grove, IL at a cost not to exceed $130,126.
6. Natural Gas Bid - (Roll Call)
District 94's current natural gas contract previously obtained through Entel, LLC will expire at the end of April 2020. The market rate for natural gas changes day to day, and to ensure we receive the best rate available, administration is asking the Board to approve a natural gas agreement through Entel, LLC that doesn't exceed $.3110/therm and at a term up to June 2023.  With this, the administration would execute the natural gas agreement based upon recommendations from Entel to secure favorable rates. 
Attachments: (1)
6.a. RECOMMENDED MOTION: That the Board of Education approves entering into a natural gas agreement through Entel, LLC that does not exceed $.3110/therm and a term up to June 2023.
7. Textbook Display - (Roll Call)
Each year the Board receives a comprehensive report on textbooks needed for purchase for the coming school year. Attached is that proposal from Principal Dwyer. It includes a listing of new textbooks and a rationale for each of the new textbooks.
The proposed textbooks will be available at the meeting and must be placed on display for public viewing for 21 days before they can be formally adopted by the Board. This is in accordance with Policy 6:210, Instructional Materials. 
Attachments: (2)
7.a. RECOMMENDED MOTION: That the Board of Education authorize the administration to advise the public via website that textbooks recommended for adoption will be on display for 21 days.
EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.
RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].
1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.
2. Collective negotiating matters.
3. The selection of a person to fill a public office.
4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.
5. The purchase or lease of real property.
6. The setting of a price for sale or lease of property.
7. The sale or purchase of securities, investments, or investment contracts.
8. Emergency security procedures.
9. Student discipline.
10. The placement of individual students in special education programs.
11. Litigation has been filed and is pending before a court or administrative tribunal.
12. Establishment of reserves or settlement of claims as provided by local government and governmental employees Tort Immunity Act.
13. Self-evaluation.
14. Discussion of minutes of meetings lawfully closed under Open Meetings Act (P.A. 88-621, effective 1-1-95).
15. Considering meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America.
RECOMMENDED MOTION TO MOVE TO OPEN SESSION:
That the Board of Education return to Open Session at [Time].
ACTION AFTER RETURN TO OPEN SESSION:
ADJOURNMENT
  RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].

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