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May 19, 2020 at 7:00 PM - Board of Education Meeting

Agenda
OPENING ACTIVITIES
1. Call to Order
2. Roll Call
PUBLIC PARTICIPATION
ADMINISTRATIVE REPORTS AND INFORMATION
1. Superintendent's Report
Presenter:  Moses Cheng
1.a. FOIA(s)
2. Director of Business Services Report
Presenter:  Dan Oberg
3. Director of Human Resources Report
Presenter:  Cheryl Moore
4. Principal's Report
Presenter:  Will Dwyer
5. Committee and Representative Reports
5.a. Finance - May 7, 2020
Attachments: (2)
5.a.1. RECOMMENDED MOTION: That the Finance Committee approve the minutes listed above.
5.b. Monitoring and Planning
5.c. Policy
5.d. SASED
6. Future Dates
6.a. Regular Board of Education Meeting - June 16, 2020
6.b. Regular Board of Education Meeting - July 21, 2020
7. Open Comments - Board Members
Presenter:  Board Members
8. Future Issues
CONSENT AGENDA (Roll Call)
1. Items Removed from Consent Agenda for Separate Action 
_________________________________________________________________________________

_________________________________________________________________________________
2. Consent Agenda Action for All Items Except Those Listed in 1. Above
2.a. RECOMMENDED MOTION: That the Board of Education approve all items on the Consent Agenda which have not been specifically removed for separate actions as shown on line 1. immediately above.
CONSENT AGENDA ITEMS - RECOMMENDED ACTION:
1. Approval of Minutes
1.a. Regular Board of Education Meeting - April 21, 2020
Attachments: (1)
1.a.1. RECOMMENDED MOTION: That the Board of Education approve the minutes of the meeting as listed above.
2. Acceptance of Minutes
2.a. Finance Committee Meeting Minutes - May 7, 2020
2.a.1. RECOMMENDED MOTION: That the Board of Education accept the minutes of the meeting listed above.
3. Approval of Financials
RECOMMENDED MOTION: That the Board of Education approve the expenditures from April 16 to May 14, 2020 and accept the financial reports.
3.a. Approve Current Expenditures
Attachments: (2)
3.b. Imprest Fund Statement
Attachments: (2)
3.c. Treasurer's Report
Attachments: (1)
3.d. Statement of Position/Financial Report
Attachments: (1)
3.e. Statement of Revenue/Expenditures YTD Ending April 30, 2020
Attachments: (1)
3.f. 3-Year Budget/Actual Report
Attachments: (1)
3.g. Grant Reports
Attachments: (2)
3.h. Petty Cash Fund Report
Attachments: (1)
3.i. Student Activity Account Fund Balance
Attachments: (1)
3.j. New Vendors Monthly Report
Attachments: (1)
3.k. Quarterly Financial Reports
3.l. Referendum Revenue and Expenditure Report
Attachments: (2)
4. Personnel Report - (Roll Call)
The Personnel Report consists of the employment of five certified staff members, the resignation of one certified staff member, the resignation of two non-certified staff members, the termination of one non-certified staff member, and the approval of two overload assignments.
Attachments: (1)
4.a. RECOMMENDED MOTION: That the Board of Education approve the Personnel Report as presented in the packet.
5. Appointment of Treasurer - (Roll Call)
Attachments: (2)
5.a. RECOMMENDED MOTION: That the Board of Education appoint Dan Morris to the position of Treasurer for a one year term from July 1, 2020 to June 30, 2021 with a stipend of $2,500 per year.
6. Resolution Designating Interest Earnings - (Roll Call)
Attachments: (1)
6.a. RECOMMENDED MOTION: That the Board of Education approve the Resolution Designating Interest Earnings for fiscal year 2020-2021 as presented in the packet and authorize the Secretary of the Board of Education to certify such Resolution.
7. Approve Depository Accounts for District Funds - (Roll Call)
Attachments: (1)
7.a. RECOMMENDED MOTION: That the Board of Education approve the attached banks of depository as per Policy 4:30 Revenue and Investments.
8. Appoint Audit Firm - (Roll Call)
Attachments: (1)
8.a. RECOMMENDED MOTION: That the Board of Education appoint Baker Tilly of Oak Brook, Illinois as the District's audit firm for 2020-2021.
9. Interfund Transfer - (Roll Call)
Pursuant to the Illinois School Code, the Board annually approves a resolution to authorize the transfer of interest from Working Cash Fund to the Education Fund no later than June 30, 2020.
Attachments: (1)
9.a. RECOMMENDED MOTION: That the Board of Education approve the resolution authorizing the transfer of interest from the Working Cash Fund to the Education Fund no later than June 30, 2020.
OLD BUSINESS:
NEW BUSINESS:
1. Separation of Employment - (Roll Call)
1.a. RECOMMENDED MOTION: That the Board of Education accept the following:
1.a.1. The resignation of Wayne Davis, Custodian/Building Operations Division, effective April 28, 2020
1.a.2. The resignation of Jessica Herrera, Personal Care Assistant/Special Education Division, effective July 23, 2020
1.a.3. The resignation of Anne Federici Dragosh, Teacher/Special Education Division, effective May 22, 2020
1.a.4. The termination of Araceli Figueroa, Custodian/Building Operations Division, effective April 21, 2020.
2. Miscellaneous Wages - (Roll Call)
Annually, the Board of Education approves miscellaneous wages for temporary and seasonal positions.  It is recommended the Board approve a change to the rates for Student/Seasonal Employee and Program Support to comply with minimum wage requirements, and to adjust the long-term daily substitute rate. The specific recommendations are explained in the attached memo.
Attachments: (2)
2.a. RECOMMENDED MOTION: That the Board of Education approve the recommended changes to miscellaneous wages for the 2020-21 school year.
3. Ombudsman Contract Renewal - (Roll Call)
This is the annual renewal contract for Ombudsman.  Ombudsman is a critical component of the student intervention services used by Student Services and the Dean offices. Ombudsman provides academic and behavioral support to students.
Attachments: (1)
3.a. RECOMMENDED MOTION: That the Board of Education approve the Ombudsman contract renewal for the 2020-2021 school year.
4. CDW-G Chromebooks for 2020-2021 - (Roll Call)
Each year, the District purchases Chromebooks for incoming Freshman. Although technology is exempt from the bidding process, the District reviewed multiple purchasing options such as direct with Dell and through a purchasing cooperative.  CDW-G provided the best pricing.  The model and pricing are the same as last year.  Total cost of the Chromebooks is $204,628.75.
Attachments: (1)
4.a. RECOMMENDED MOTION: That the Board of Education approve the purchase of Dell Chromebooks from CDW-G, LLC for 2020-2021 at a cost not to exceed $204,628.75.
5. E-rate Bid - (Roll Call)
District 94 participates in the USAC E-Rate program.  The District’s E-Rate consultant submitted a bid on behalf of the District for upgrades to the District’s wireless network, network switches and battery backup units in the building.  One bid was received by CDW in the amount of $240,170.  Expenditures for this upgrade amount to $240,170 total.  The E-Rate awarding and submission timeline ends June 30,2020 and the E-Rate purchasing period is FY21.  The District will be receiving a 50% reimbursement of this purchase through the E-Rate program.
Attachments: (1)
5.a. RECOMMENDED MOTION: That the Board of Education award the E-Rate Bid at a cost not to exceed $240,170 to CDW-G, LLC.
6. Staff Laptops - (Roll Call)
At the beginning of the fiscal year, the technology department had set aside a portion of their budget to purchase new laptops for staff, which had not been replaced in 5 years. Although technology is exempt from the bidding process, administration reviewed multiple purchasing options to ensure the District received the best pricing. Dell EMC, Hopkinton, MA provided the best pricing. 
Attachments: (1)
6.a. RECOMMENDED MOTION: That the Board of Education approve the purchase of 187 staff laptops and  docking stations from Dell EMC, Hopkinton, MA not to exceed $158,236.22.
7. Marching Band Uniform Disposal - (Roll Call)
Per Board Policy 4:80 (Disposition of District Property), administration is requesting approval to dispose of old marching band uniforms.  With the purchase of board approved new marching band uniforms, the District has no need for the old marching band uniforms that were purchased over 20 years ago and have no value.
7.a. RECOMMENDED MOTION: That the Board of Education approve the disposal of the old marching band uniforms.
8. Change Order for Community Room - (Roll Call)
The original design of the referendum construction program included a renovation of the south alcove area of the student cafeteria to be used as a Community Room and to accommodate meetings such as Board meetings.  This area has shown to be problematic and a more conducive option was developed.  A new proposal calls for two existing classrooms with an existing movable wall to be converted into the Community Room.  Doing so would require minimal renovation.  The construction change order involves two components:  (1) a reduction in scope to remove the design renovation components in the cafeteria (-$53,626) and (2) an additional scope to modestly renovate the two classrooms ($71,475).  This results in a cost of $17,849 for the new proposed Community Room.
Attachments: (1)
8.a. RECOMMENDED MOTION:  That the Board of Education approve the Community Room change order as detailed in the Change Request Detail Reports CR#20236 and #20241 attached in packet at a cost of $17,849.
9. Confidential Staff Compensation Increase - (Roll Call)
Attachments: (1)
9.a. RECOMMENDED MOTION: That the Board of Education approve the compensation for confidential staff.
10. Administrative Staff Compensation Increase - (Roll Call)
10.a. RECOMMENDED MOTION: That the Board of Education approve the compensation for administrative staff.
11. Principal Contract - (Roll Call)
Attachments: (1)
11.a. RECOMMENDED MOTION: That the Board of Education approve the contract as presented in the packet.
12. Director of Business Services Contract - (Roll Call)
Attachments: (1)
12.a. RECOMMENDED MOTION: That the Board of Education approve the contract as presented in the packet.
13. Director of Building Operations Contract - (Roll Call)
Attachments: (1)
13.a. RECOMMENDED MOTION: That the Board of Education approve the contract as presented in the packet.
14. Illinois Central Bus Contract - (Roll Call)
14.a. RECOMMENDED MOTION: That the Board of Education approve the amendment to the Illinois Central Bus contract with a compensation rate of _______% of the contracted daily rate for 43 days.
EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.
RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].
1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.
2. Collective negotiating matters.
3. The selection of a person to fill a public office.
4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.
5. The purchase or lease of real property.
6. The setting of a price for sale or lease of property.
7. The sale or purchase of securities, investments, or investment contracts.
8. Emergency security procedures.
9. Student discipline.
10. The placement of individual students in special education programs.
11. Litigation has been filed and is pending before a court or administrative tribunal.
12. Establishment of reserves or settlement of claims as provided by local government and governmental employees Tort Immunity Act.
13. Self-evaluation.
14. Discussion of minutes of meetings lawfully closed under Open Meetings Act (P.A. 88-621, effective 1-1-95).
15. Considering meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America.
RECOMMENDED MOTION TO MOVE TO OPEN SESSION:
That the Board of Education return to Open Session at [Time].
ACTION AFTER RETURN TO OPEN SESSION:
ADJOURNMENT
  RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].

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