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October 15, 2019 at 7:00 PM - Regular Board of Education Meeting

Agenda
OPENING ACTIVITIES
1. Call to Order
2. Salute to the Flag
3. Reading of the Mission Statement:
"Community High School strives to promote and provide growth experiences in Learning, Leadership and Living."
Presenter:  Lynn Casey-Maher
4. Roll Call
5. Additions to the Agenda - (Voice Vote)
STUDENT RECOGNITION
Student of the Month:
Jocelyn Velazquez
Presenter:  Lauren Scanlan
Attachments: (1)
GOOD NEWS OF THE DISTRICT
National Merit Scholarship Commended Students:
Peter Osielski
Kevin Salinas
Presenter:  Will Dwyer
Attachments: (1)
PUBLIC PARTICIPATION
ADMINISTRATIVE REPORTS AND INFORMATION
1. Superintendent's Report
Presenter:  Moses Cheng
1.a. FOIA's
Attachments: (1)
2. Director of Business Services Report
Presenter:  Dan Oberg
2.a. Baker Tilly Audit Report
Presenter:  Nick Cavaliere
3. Director of Human Resources Report
Presenter:  Cheryl Moore
4. Principal's Report
Presenter:  Will Dwyer
Attachments: (2)
5. Committee and Representative Reports
5.a. Facilities
5.b. Monitoring and Planning
5.c. Policy - October 7, 2019
Attachments: (1)
5.c.1. RECOMMENDED MOTION: That the Policy Committee approve the minutes of the meeting listed above.
5.d. SASED
6. Future Dates
6.a. DuPage Division Dinner Meeting - October 30, 2019
6.b. Regular Board of Education Meeting - November 19, 2019
6.c. Regular Board of Education Meeting - December 17, 2019
7. Open Comment - Board Members
Presenter:  Board Members
8. Future Issues
CONSENT AGENDA (Roll Call)
1. Items Removed from Consent Agenda for Separate Action 
_________________________________________________________________________________
_________________________________________________________________________________
2. Consent Agenda Action for All Items Except Those Listed in 1. Above
CONSENT AGENDA ITEMS - RECOMMENDED ACTION:
1. Approval of Minutes
1.a. Regular Board of Education Meeting - September 17, 2019
Attachments: (1)
1.a.1. RECOMMENDED MOTION: That the Board of Education approve the minutes of the meeting(s) as listed above.
2. Acceptance of Minutes
2.a. Policy Committee Meeting - October 7, 2019
2.a.1. RECOMMENDED MOTION:  That the Board of Education accept the minutes of the meeting as listed above.
3. Approval of Financials
3.a. Approve Current Expenditures
Attachments: (2)
3.b. Imprest Fund Statement
Attachments: (1)
3.c. Treasurer's Report
Attachments: (1)
3.d. Statement of Position/Financial Report
Attachments: (1)
3.e. Statement of Revenue/Expenditures YTD Ending September 30, 2019
Attachments: (1)
3.f. 3-Year Budget/Actual Report
Attachments: (1)
3.g. Grant Reports
Attachments: (2)
3.h. Petty Cash Fund Report
Attachments: (1)
3.i. Student Activity Account Fund Balance
Attachments: (1)
3.j. New Vendors Monthly Report
Attachments: (1)
3.k. Quarterly Financial Reports
3.l. Referendum Revenue and Expenditure Report
Attachments: (2)
3.m. Board Expenses
Attachments: (1)
3.m.1. RECOMMENDED MOTION: That the Board of Education approve the expenditures from September 13, 2019 to October 10, 2019 and accept the financial reports.
4. Personnel Report - (Roll Call)
The Personnel Report consists of the resignation of one individual, leave of absences for five individuals, and the employment of two coaches.
Attachments: (1)
4.a. RECOMMENDED MOTION: That the Board of Education approve the Personnel Report as presented in the packet.
5. Semi-Annual Review of Closed Session Minutes - (Roll Call)
The School Code requires a review of closed session minutes be conducted twice a year. The motion which follows is based on the review conducted by Mr. Nagel, Mr. Saake and Dr. Cheng on October 7, 2019.
Attachments: (1)
5.a. RECOMMENDED MOTION: That the Board of Education approve the attached report on review of closed session minutes as presented by Mr. Campos and Mr. Nagel.
6. Destruction of Closed Meeting Audio Recordings - (Roll Call)
The Legislature requires that closed session meetings of Boards of Education be audio recorded and those recordings retained for a period of 18 months. Beginning in July, 2005, Boards can destroy those recordings provided that they are at least 18 months old and that the minutes of the specific closed session meetings have been approved and are retained as part of the official records of the Board's business. It is suggested that the Board purge these audio recordings twice a year in conjunction with the semi-annual review of closed session minutes.
6.a. RECOMMENDED MOTION: That the Board of Education approve the destruction of audio recordings of closed session Board of Education meetings made prior to March 1, 2018, which meets the state criteria of being at least 18 months old, and for which approved minutes are retained the the official records of the Board's business.
7. IASB Draft Policies - Updates - (Roll Call)
Attachments: (1)
7.a. RECOMMENDED MOTION: That the Board of Education approve changes to the following policies at first reading:
Five Year Review:
• 2:240 Board Policy Development
• 3:60 Administrative Responsibility of the Building Principal
• 4:90 Activity Funds
• 5:35 Compliance with the Fair Labor Standards Act
• 5:40 Communicable and Chronic Infectious Disease
• 5:130 Responsibilities Concerning Internal Information
• 6:110 Programs for Students At Risk of Academic Failure and/or Dropping Out of School and Graduation Incentives Program
•7:170 Vandalism
Draft Updates:
• 2:20 Powers and Duties of the Board of Education; Indemnification
• 2:110 Qualifications, Term, and Duties of Board Officers
• 2:140 Communications To and From the Board
• 4:100 Insurance Management
• 4:110 Transportation
• 4:150 Facility Management and Building Programs
• 4:160 Environmental Quality of Buildings and Grounds
• 5:180 Temporary Illness or Temporary Incapacity
• 5:330 Sick Days, Vacation, Holidays, and Leaves
• 6:15 School Accountability
• 6:40 Curriculum Development
• 6:340 Student Testing and Assessment Program
New Policy:
• 4:190 Targeted School Violence Prevention Program
8. Modification to Current Policies - (Roll Call)
Attachments: (1)
8.a. RECOMMENDED MOTION: That the Board of Education approve the following changes to policies at first reading:
• 2:150 Committees
• 4:60 Purchases and Contracts
• 8:20 Community Use of School Facilities
OLD BUSINESS:
NEW BUSINESS:
1. Separation of Employment - (Roll Call)
1.a. RECOMMENDED MOTION: That the Board of Education accept the following:
1.a.1. Miles Pauli, Personal Care Assistant/Special Education Division, effective December 20, 2019
2. Award Furniture Bid - (Roll Call)
District 94 released a cooperative purchasing package on October 3, 2019 to ten vendors for LRC furniture pricing. District 94 received 6 proposals on October 9, 2019. These proposals have been reviewed by DLA Architects. The Business Office recommends Warehouse Direct for the lowest proposal of $161,097.32 which includes delivery and installation.
Attachments: (2)
2.a. RECOMMENDED MOTION: That the Board of Education accept the proposal from Warehouse Direct, Des Plaines, IL at a cost not to exceed $161,097.32, which includes delivery and installation.
3. Student Travel: French Exchange Spring 2020 - (Roll Call)
In compliance with Policy 6:240 - Field Trips and Recreational Class Trips - the proposed trip for the French Exchange qualifies as Optional Student Travel. The French Exchange is requesting a trip to Eu, France - Le Lycee Polyvalent Anguier in Normandy, which is beyond a 250 mile radius of West Chicago Community High School.
Attachments: (1)
3.a. RECOMMENDED MOTION: That the Board of Education approve Optional Student Travel
for the French Exchange to Eu, France - Le Lycee Polyvalent Anguier in Normandy, from March 26 to April 6, 2020.
EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.
RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].
1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.
2. Collective negotiating matters.
3. The selection of a person to fill a public office.
4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.
5. The purchase or lease of real property.
6. The setting of a price for sale or lease of property.
7. The sale or purchase of securities, investments, or investment contracts.
8. Emergency security procedures.
9. Student discipline.
10. The placement of individual students in special education programs.
11. Litigation has been filed and is pending before a court or administrative tribunal.
12. Establishment of reserves or settlement of claims as provided by local government and governmental employees Tort Immunity Act.
13. Self-evaluation.
14. Discussion of minutes of meetings lawfully closed under Open Meetings Act (P.A. 88-621, effective 1-1-95).
15. Considering meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America.
RECOMMENDED MOTION TO MOVE TO OPEN SESSION:
That the Board of Education return to Open Session at [Time].
ACTION AFTER RETURN TO OPEN SESSION:
ADJOURNMENT
  RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].

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