April 30, 2019 at 7:00 PM - Special & Organizational Board of Education Meeting

A. OPENING ACTIVITIES

A.1. Call to Order of the Special Meeting

A.2. Salute to the Flag

A.3. Reading of Mission Statement:
"Community High School strives to promote and provide growth experiences in Learning, Leadership and Living."

A.4. Roll Call

B. PUBLIC PARTICIPATION:

C. APPROVAL OF MINUTES - (Roll Call)

C.1. Board of Education Meeting - April 16, 2019

C.1.a. RECOMMENDED MOTION: That the Board of Education approve the minutes of the meeting on April 16, 2019.

D. STUDENT TRAVEL - BUSINESS PROFESSIONALS OF AMERICA NATIONAL LEADERSHIP CONFERENCE - (Roll Call)
West Chicago Community High School's Business Professionals of America is requesting a trip to the National Leadership Conference in Anaheim, California, which is beyond a 250 mile radius of West Chicago Community High School. Travel dates are May 1 through 5, 2019.

D.1. RECOMMENDED MOTION: That the Board of Education approve the Business Professionals of America trip to the National Leadership Conference in Anaheim, California.

E. ADOPTION OF COMMUNITY HIGH SCHOOL DISTRICT 94 BOARD OF EDUCATION POLICY MANUAL - (Roll Call)

E.1. RECOMMENDED MOTION: That the Board of Education approve the second reading of the District 94 policy manual in its entirety and all board resolutions contained therein.

F. PERSONNEL REPORT - (Roll Call)
The Personnel Report consists of:
• The employment of 1 administrator effective July 1, 2019
• The employment of 4 certified staff effective August 9, 2019
• The resignation of 2 coaches effective May 25, 2019
• The approval of 1 certified staff moving from full time to part time status
• The re-hire of 1 certified staff effective August 9, 2019
• The renewal of contracts for 13 administrative staff effective for the 2019-20 school year
• The approval of vacation day extensions for 2 confidential staff.

F.1. RECOMMENDED MOTION: That the Board of Education approve the Personnel Report.

G. CANVASS OF VOTES - (Roll Call)

G.1. RECOMMENDED MOTION: That the Board of Education acknowledge receipt of the DuPage County Canvass of Votes for the Consolidated General Election for Community High School District 94 Board of Education Members and made a part hereof.

H. ADJOURNMENT SINE DIE - (Voice Vote)

H.1. RECOMMENDED MOTION: That the Board of Education Meeting be adjourned at ____________________________________ p.m.

I. ORGANIZATIONAL MEETING

J. BOARD MEMBERS' OATH OF OFFICE

J.1. The Oath of Office is administered to New and Re-seated Board Members.

K. OPENING ACTIVITIES:

K.1. Call to Order of the Organizational Meeting (2019 - 2021 Board)

K.2. Roll Call

L. PUBLIC PARTICIPATION

M. APPOINTMENT OF TEMPORARY OFFICER - (Roll Call)
(Conducted by current Board President)

M.1. Nomination(s) taken from the floor

M.2. Elect President Pro Tempore

M.2.a. RECOMMENDED MOTION: That ___________________________________________ be appointed President Pro Tempore of the Organizational Meeting of the Board.

N. ELECTION OF PRESIDENT - (Roll Call)
(Conducted by President Pro Tempore)

N.1. Nominations taken from the floor

N.2. Nominations closed by Motion and Vote

N.2.a. RECOMMENDED MOTION: That the nomination(s) for Board President be closed.

N.3. Final Vote

N.3.a. RECOMMENDED MOTION: That ________________________________________ be elected President of the Board of Education

O. ELECTION OF VICE PRESIDENT - (Roll Call)
(Conducted by newly-elected President)

O.1. Nominations taken from the floor

O.2. Nominations closed by Motion and Vote

O.2.a. RECOMMENDED MOTION: That the nomination(s) for Board Vice President be closed.

O.3. Final Vote

O.3.a. RECOMMENDED MOTION: That _______________________________________ be elected Vice President of the Board of Education.

P. ELECTION OF SECRETARY - (Roll Call)
(Conducted by newly-elected President)

P.1. Nominations taken from the floor

P.2. Nominations closed by Motion and Vote

P.2.a. RECOMMENDED MOTION: That the nomination(s) for Board Secretary be closed.

P.3. Final Vote

P.3.a. RECOMMENDED MOTION: That ____________________________________be elected Secretary to the Board of Education.

Q. APPOINT IASB GOVERNING BOARD REPRESENTATIVE FOR 2019-20 AND 2020-21 SCHOOL YEARS - (Roll Call)

Q.1. RECOMMENDED MOTION: That the Board of Education appoint _______________________________________ to serve as its IASB Governing Board Representative for the 2019-20 and 2020-21 school years.

R. APPOINT SASED BOARD OF CONTROL REPRESENTATIVE - (Roll Call)

R.1. RECOMMENDED MOTION: That the Board of Education appoint __________________________________ to serve as  its representative to the SASED Board of Control, and __________________________________ to serve as its alternative representative to the SASED Board of Control, and execute the Resolution and made a part hereof.

S. APPOINT SASED GOVERNING BOARD REPRESENTATIVE - (Roll Call)

S.1. RECOMMENDED MOTION: That the Board of Education appoint ______________________________________ to serve as its representative to the SASED Governing Board, and __________________________________________ to serve as its alternative representative to the SASED Governing Board, and execute the Resolution and made a part hereof.

T. APPOINT DAOES REPRESENTATIVE - (Roll Call)

T.1. RECOMMENDED MOTION: That the Board of Education appoint Moses Cheng to serve as its Representative to the Board of Directors of DAOES for the 2019-20 school year.

U. CONSENT AGENDA:
Action items considered routine and/or which have been previously discussed by the Board will be enacted under one roll call motion unless removed for separate action upon Board request. They are enumerated under the heading "Recommended Action".

U.1. Items Removed from Consent Agenda for Separate Action
____________________________________________________________

U.2. Consent Agenda Action for all Items Except Those Listed in 1, above.

U.2.a. RECOMMENDED MOTION: That the Board approve all items on the Consent Agenda which have not been specifically removed for separate action as shown on line 1, immediately above.

V. CONSENT AGENDA ITEMS - RECOMMENDED ACTION:

V.1. Date, Time and Place of Regular Meetings

V.1.a. RECOMMENDED MOTION: That the Board of Education hold its regular meetings at 7:00 p.m. on the third Tuesday of each month in the Board Room of the District Administrative Center, located at 157 W. Washington Street, West Chicago, Illinois unless otherwise determined and announced.

V.2. Adopt Existing Policies

V.2.a. RECOMMENDED MOTION: That the Board of Education adopt all Board policies currently in effect for continued use.

V.3. Imprest Fund

V.3.a. RECOMMENDED MOTION: That the Board of Education continue the District's Imprest Account established at Republic Band at its present balance of $15,000.00 Dollars.

V.4. Appoint Legal Counsel

V.4.a. RECOMMENDED MOTION: That the Board of Education appoint the firm of Hauser, Izzo,Petrarca, Gleason & Stillman, LLC of Flossmoor, Illinois as its District Legal Counsel of Record, and the firms of Engler, Callaway, Baasten & Sraga, of Oak Brook, Illinois; Franczek Radelet, P.C. of Chicago, Illinois; as Special Counsel; and Champman and Cutler LLC of Chicago, Illinois as bond counsel.

V.5. Appoint Audit Firm

V.5.a. RECOMMENDED MOTION: That the Board of Education appoint Baker Tilly of Oak Brook, Illinois as the District's audit firm for 2019-20.

V.6. Resolution Designating Interest Earnings

V.6.a. RECOMMENDED MOTION: That the Board of Education approve the Resolution Designating Interest Earnings fiscal year 2019-20 and authorize the Secretary to certify such Resolution.

V.7. Approve Depository Accounts for District Funds

V.7.a. RECOMMENDED MOTION: That the Board of Education approve the banks of depository as per the attached.

W. EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.

X. RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].

X.1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.

X.2. Collective negotiating matters.

X.3. The selection of a person to fill a public office.

X.4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.

X.5. The purchase or lease of real property.

X.6. The setting of a price for sale or lease of property.

X.7. The sale or purchase of securities, investments, or investment contracts.

X.8. Emergency security procedures.

X.9. Student discipline.

X.10. The placement of individual students in special education programs.

X.11. Litigation has been filed and is pending before a court or administrative tribunal.

X.12. Establishment of reserves or settlement of claims as provided by local government and governmental employees Tort Immunity Act.

X.13. Self-evaluation.

X.14. Discussion of minutes of meetings lawfully closed under Open Meetings Act (P.A. 88-621, effective 1-1-95).

X.15. Considering meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America.

Y. ADJOURNMENT:

Y.1. RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].