April 16, 2019 at 7:00 PM - Board of Education Meeting

A. OPENING ACTIVITIES

A.1. Call to Order

A.2. Salute to the Flag

A.3. Reading of Mission Statement

A.4. Roll Call

A.5. Additions to the Agenda - (Voice Vote)
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B. GOOD NEWS OF THE DISTRICT

B.1. Special Olympics Wildcats Basketball Team

C. STUDENT RECOGNITION

C.1. March Student of the Month:
• Marcos Correa

C.2. March Academic Achiever:
• Alexander Hey

D. BOARD MEMBER RECOGNITION:

D.1. RECOMMENDED MOTION: That the Board of Education adopt the Resolutions for presentation to outgoing Board members Ruben Campos, Katherine Doremus and Kevin Kotche.

E. PUBLIC PARTICIPATION

F. ADMINISTRATIVE REPORTS AND INFORMATION

F.1. Superintendent's Report

F.1.a. FOIA(s)

F.2. Director of Business Services Report

F.3. Director of Human Resources Report

F.4. Principal's Report

F.5. Student Support Initiative Follow-up

F.6. Board Retreat

F.7. Central DuPage Hospital/Northwestern Medicine Discussion

F.8. Committee and Representative Reports

F.8.a. Communications

F.8.b. Education - April 3, 2019

F.8.b.1. RECOMMENDED MOTION: That the Education Committee approve the minutes of the meeting listed above.

F.8.c. Facilities

F.8.d. Finance - April 5, 2019

F.8.d.1. RECOMMENDED MOTION: That the Finance Committee approve the minutes of the meeting listed above.

F.8.e. Facility and Finance

F.8.f. Human Resources

F.8.g. Policy - March 21, 2019

F.8.g.1. RECOMMENDED MOTION: That the Policy Committee accept the minutes of the meeting as listed above.

F.8.h. SASED

F.8.i. Other

F.9. Future Dates

F.9.a. Joint School Boards Meeting - April 22, 2019

F.9.b. Special Organizational Board Meeting - April 30, 2019

F.10. Open Comment - Board Members

F.11. Future Issues

G. CONSENT AGENDA (Roll Call)

G.1. Items Removed from Consent Agenda for Separate Action 
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G.2. Consent Agenda Action for All Items Except Those Listed in 1. Above

H. CONSENT AGENDA ITEMS - RECOMMENDED ACTION:

H.1. Approval of Minutes

H.1.a. Regular Board of Education Meeting - March 19, 2019

H.1.a.1. RECOMMENDED MOTION: That the Board of Education approve the minutes as listed above.

H.2. Acceptance of Minutes

H.2.a. Policy Committee Meeting - March 21, 2019

H.2.b. Education Committee Meeting - April 3, 2019

H.2.c. Finance Committee Meeting - April 5, 2019

H.2.c.1. RECOMMENDED MOTION: That the Board of Education accept the minutes as listed above.

H.3. Approval of Financials

H.3.a. Approve Current Expenditures

H.3.b. Imprest Fund Statement

H.3.c. Treasurer's Report

H.3.d. Statement of Position/Financial Report

H.3.e. Statement of Revenue/Expenditures Year to Date Ending March 31, 2019

H.3.f. 3-Year Budget/Actual Report

H.3.g. Grant Reports

H.3.h. Petty Cash Fund Report

H.3.i. Student Activity Account Fund Balance

H.3.j. New Vendors Monthly Report

H.3.k. Quarterly Financial Reports

H.3.l. Referendum Revenue and Expenditure Report

H.3.m. Board Expenses
There were no Board expenses.

H.3.n. RECOMMENDED MOTION: That the Board of Education approve the expenditures from March 13, 2019 to April 11, 2019 and accept the financial reports.

I. OLD BUSINESS:

J. NEW BUSINESS:

J.1. Personnel Report - (Roll Call)
The Personnel Report consists of:
· The approval of a change in job duties and compensation for 1 employee effective August 9, 2019
· The employment of 1 coach effective November 4, 2019
· The resignation of 1 sponsor effective May 25, 2019

J.1.a. RECOMMENDED MOTION: That the Board of Education approve the Personnel Report.

J.2. Student Travel - Edinburgh Fringe Festival Performance - (Roll Call)
West Chicago Community High School's Wego Drama is requesting a trip to London, England and Edinburgh, Scotland, which is beyond a 250 mile radius of West Chicago Community High School. Travel dates are July 29 through August 14, 2020. According to Policy ¶7204 - Field Trips, Student Travel and Optional Student Travel, this qualifies as Student Travel.

J.2.a. RECOMMENDED MOTION: That the Board of Education approve the Wego Drama trip to London, England and Edinburgh, Scotland. 

J.3. Chromebook Disposal - (Roll Call)
Freshman students are assigned a Chromebook, which has a lifecycle of approximately four years.  A senior students's Chromebook is no longer needed after four years and becomes obsolete. These Chromebooks will be available for purchase at the end of the school year.

J.3.a. RECOMMENDED MOTION: That the Board of Education approve the sale of outdated student Chromebooks for the cost of $10.

J.4. Adoption of Community High School District 94 Board of Education Policy Manual
In August 2017 the decision was made to begin a comprehensive review of School District Policies with the intent of aligning our current policies with those of the Illinois Association of School Boards policy manual, PRESS.  After numerous meetings with IASB, School Administration and the Board of Education the attached PRESS policy manual represents a current series of policies that will replace the current policy manual in its entirety following the second reading by the Board of Education.

J.4.a. RECOMMENDED MOTION: That the Board of Education adopt the Policy Manual at first reading.

J.5. Gale Contract for 2019-20 - (Roll Call)
This is the annual renewal contract for Gale. Gale is an online suite of more than 640,000 biographical entries covering international figures for all time periods and areas of study. The cost of the renewal is $9,900.

J.5.a. RECOMMENDED MOTION: That the Board of Education approve the Gale contract renewal for the 2019-20 school year.

J.6. OverDrive Contract for 2019-20 - (Roll Call)
This is the annual renewal contract for OverDrive. OverDrive is a digital reading platform offering the largest digital content catalog. The cost of the renewal is $6,000.

J.6.a. RECOMMENDED MOTION: That the Board of Education approve the OverDrive contract renewal for the 2019-20 school year.

J.7. ProQuest Contract for 2019-20 - (Roll Call)
This is the annual renewal contract for ProQuest, ProQuest enables users to search current U.S. news content, as well as archives that stretch back into the 1980's. The cost of the renewal is $5,043.95,

J.7.a. RECOMMENDED MOTION: That the Board of Education approve the ProQuest contract renewal for the 2019-20 school year.

J.8. Professional Commissioning Services for the 2019 Addition and Remodeling Project - (Roll Call)
Three proposals were received for commissioning services for the 2019 Addition and Remodeling Project.  The fee for commissioning services for the project is based on the systems to be tested (i.e., temperature controls, safeties and alarms, air volume control).  The cost for the commissioning services as prepared by SSRCx is $63,250.

J.8.a. RECOMMENDED MOTION: That the Board of Education approve the commissioning services of SSRCx in the amount of $63,250.

J.9. Professional Testing Services - (Roll Call)
Three proposals were received for special inspection and testing services for the 2019 Addition and Remodeling Project.  The scope of the work includes testing and inspections of all concrete, steel and masonry.  The cost for the special inspection and testing services as prepared by GEOCON is for an amount not to exceed $30,000. 

J.9.a. RECOMMENDED MOTION: That the Board of Education approve the testing services of GEOCON in an amount not to exceed $30,000.

K. EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.

L. RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].

L.1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.

L.2. Collective negotiating matters.

L.3. The selection of a person to fill a public office.

L.4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.

L.5. The purchase or lease of real property.

L.6. The setting of a price for sale or lease of property.

L.7. The sale or purchase of securities, investments, or investment contracts.

L.8. Emergency security procedures.

L.9. Student discipline.

L.10. The placement of individual students in special education programs.

L.11. Litigation has been filed and is pending before a court or administrative tribunal.

L.12. Establishment of reserves or settlement of claims as provided by local government and governmental employees Tort Immunity Act.

L.13. Self-evaluation.

L.14. Discussion of minutes of meetings lawfully closed under Open Meetings Act (P.A. 88-621, effective 1-1-95).

L.15. Considering meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America.

M. ACTION AFTER RETURN TO OPEN SESSION:

M.1. Administrative Staff Salary Increases - (Roll Call)

M.1.a. RECOMMENDED MOTION: That the Board of Education approve the compensation for administrative staff.

M.2. Confidential Staff Salary Increases - (Roll Call)

M.2.a. RECOMMENDED MOTION: That the Board of Education approve the compensation for confidential staff.

N. ADJOURNMENT:

N.1. RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].