January 22, 2019 at 7:00 PM - Board of Education Meeting - Cancelled

A. OPENING ACTIVITIES

A.1. Call to Order

A.2. Salute to the Flag

A.3. Reading of Mission Statement

A.4. Roll Call

A.5. Additions to the Agenda - (Voice Vote)
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B. STUDENT RECOGNITION

B.1. Student of the Month:
Adam Hey

B.2. Academic Achievement:
Abby Carr

C. PUBLIC PARTICIPATION

D. ADMINISTRATIVE REPORTS AND INFORMATION

D.1. Superintendent's Report

D.1.a. Student Representative Report - Jeremy Grant

D.1.b. FOIA(s)

D.2. Director of Building Operations Report

D.3. Director of Business Services Report

D.4. Director of Human Resources Report

D.5. Principal's Report

D.6. IASB-IASA-IASBO Joint Annual Conference Reports

D.7. Advanced Placement Program Data Report

D.8. Committee and Representative Reports

D.8.a. Communications

D.8.b. Education

D.8.c. Facilities

D.8.d. Finance

D.8.d.1. RECOMMENDED MOTION: That the Finance Committee approve the minutes of January 11, 2019.

D.8.e. Facility and Finance

D.8.f. Human Resources

D.8.g. Policy

D.8.h. SASED

D.8.i. Other

D.9. Future Dates

D.9.a. Regular Board of Education Meeting - February 19, 2019

D.9.b. Regular Board of Education Meeting - March 19, 2019

D.10. Open Comment - Board Members

D.11. Future Issues

E. CONSENT AGENDA (Roll Call)

E.1. Items Removed from Consent Agenda for Separate Action 
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E.2. Consent Agenda Action for All Items Except Those Listed in 1. Above

F. CONSENT AGENDA ITEMS - RECOMMENDED ACTION:

F.1. Approval of Minutes

F.1.a. Regular Board of Education Meeting - December 18, 2018

F.1.b. Closed Session Board of Education Meeting - At Table - December 18, 2018

F.1.b.1. RECOMMENDED MOTION: That the Board of Education approve the minutes of the meeting(s) as listed above.

F.2. Acceptance of Minutes

F.2.a. Finance Committee Meeting - January 11, 2018

F.2.a.1. RECOMMENDED MOTION: That the Board of Education approve the minutes of the meeting(s) listed above.

F.3. Approval of Financials

F.3.a. Approve Current Expenditures

F.3.b. Imprest Fund Statement

F.3.c. Treasurer's Report

F.3.d. Statement of Position/Financial Report

F.3.e. Statement of Revenue/Expenditures Year to Date Ending December 31, 2018

F.3.f. 3-Year Budget/Actual Report

F.3.g. Grant Reports

F.3.h. Petty Cash Fund Report

F.3.i. Student Activity Account Fund Balance

F.3.j. New Vendors Monthly Report

F.3.k. Quarterly Financial Reports

F.3.l. Referendum Revenue and Expenditure Report

F.3.m. Board Expenses
There were no Board expenses during this time period.

F.3.m.1. RECOMMENDED MOTION: That the Board of Education approve the expenditures from December 14, 2018 to January 11, 2019 and accept the financial reports.

G. OLD BUSINESS:

H. NEW BUSINESS:

H.1. Personnel Report
The Personnel Report consists of:
•The employment of 1 non-certified staff effective January 8, 2109
•The retirement of 1 administrator effective June 30, 2019
•The retirement of 1 certified staff effective at the end of the 2022-2023 school year
•The resignation of 1 certified staff effective January 8, 2019
•The revised leave of absence of 1 non-certified staff
•The employment of 1 coach effective February 25, 2019
•The resignation of 1 coach effective January 10, 2019
•The resignation of 1 coach effective January 8, 2019

H.1.a. RECOMMENDED MOTION:That the Board of Education approve the Personnel Report.

H.2. Separation of Employment:

H.2.a. RECOMMENDED MOTION: That the Board of Education accept the following retirements:
• Douglas Domeracki, Superintendent, effective June 30, 2019
• Dave Exner, Teacher/Humanities Division, effective upon the conclusion of the 2022-23 school year.

H.3. Textbook Display for the 2019-2020 School Year - (Roll Call)
Each year the Board receives a comprehensive report on textbooks needed for purchase for the coming school year. Attached is that proposal from Principal Cheng. It includes a listing of new textbooks and a rationale for each of the new textbooks.
The proposed textbooks will be available at the meeting and must be placed on display for public viewing for 21 days before they can be formally adopted by the Board. This is in accordance with Policy ¶7202.

H.3.a. RECOMMENDED MOTION: That the Board of Education authorize the administration to advise the public via website that textbooks recommended for adoption will be on display for 21 days.

H.4. Contracts - (Roll Call)

H.4.a. TRA Chrome Care Warranty
This is a provider of Chromebook repair and service based in Milwaukee, WI. The new agreement with TRA will allow them to assist District 94 in the management of our fleet of student Chromebooks by helping us control costs and provide accurate data on repairs and damage. They will repair damaged or inoperable Chromebooks and return to the District within 7 - 10 days.

H.4.b. Johnson Controls
Johnson Controls Fire Protection is a renewal contract for District 94's life safety services.

H.4.b.1. RECOMMENDED MOTION: That the Board of Education approve the contract(s) listed above.

H.5. Community High School District 94 Board of Education Policy Manual - (Roll Call)
Following the review and evaluation of current policies with those in PRESS, District 94 is proposing the adoption of the IASB PRESS Policy Manual.  PRESS policies are reviewed on-going by the Illinois Association of School Boards to make certain they are up-to-date and aligned with the requirements of the State Board of Education and legislative actions.

H.5.a. RECOMMENDED MOTION: That the Board of Education adopt the Community High School District 94 Policy Manual at first reading.

H.6. Phase Two School Addition Bid Packages 2, 3, 6, 8, 10, 11, 13, 14, 15 - (Roll Call)
These bids represent part of the Phase 2 of the capital plan resulting from the 2017 capital referendum for the work beginning in the Spring of 2019.  The following bid recommendations represent the low bidders for nine (9) bid packages opened on December 12, 2018.  The bids represent the following trades: Roofing, Aluminum and Glass, Masonry, General Trades, Drywall, Elevators, Plumbing, HVAC, and Electrical.

H.6.a. RECOMMENDED MOTION: That the Board of Education approve the award of the following bid packages:
2 – Roofing to Anthony Roofing Tecta America, LLC from Aurora, IL in an amount of $1,274,717 for the base bid.               
3 – Aluminum and Glass to Lake Shore Glass and Mirror Co., Inc. from Chicago, IL in an amount of $1,366,400 for the base bid.                
6 – Masonry to Mastership Construction Co., Inc. from Libertyville, IL in an amount of $1,390,000 for the base bid and alternates 7 and 8.       
8 – General Trades to Hargrave Builders, Inc. from South Elgin, IL, in an amount of $1,575,800 for the base bid and alternate 7.               
10 – Drywall to L.J. Morse Construction Company from Aurora, IL, in an amount of $2,675,500 for the base bid and alternates 2, 7 and 8.               
11 – Elevators to Thyssen Krupp Elevators from Lombard, IL, in an amount of $149,500 for the base bid.                
13 – Plumbing to DW Mechanical Group Inc. from Hoffman Estates, IL, in an amount of $950,715 for the base bid and alternate 7.               
14 – HVAC to Air Design Systems Inc. from Willow Springs, IL, in an amount of $6,396,500 for the base bid and alternates 7, 8 and 9.               
15 – Electrical to Associated Electrical Contractors, LLC from Woodstock, IL, in an amount of $4,445,009 for the base bid and alternates 2, 7, 8 and 9.

I. EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.

J. RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].

J.1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.

J.2. Collective negotiating matters.

J.3. The selection of a person to fill a public office.

J.4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.

J.5. The purchase or lease of real property.

J.6. The setting of a price for sale or lease of property.

J.7. The sale or purchase of securities, investments, or investment contracts.

J.8. Emergency security procedures.

J.9. Student discipline.

J.10. The placement of individual students in special education programs.

J.11. Litigation has been filed and is pending before a court or administrative tribunal.

J.12. Establishment of reserves or settlement of claims as provided by local government and governmental employees Tort Immunity Act.

J.13. Self-evaluation.

J.14. Discussion of minutes of meetings lawfully closed under Open Meetings Act (P.A. 88-621, effective 1-1-95).

J.15. Considering meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America.

K. ACTION AFTER RETURN TO OPEN SESSION: