June 19, 2018 at 7:00 PM - Regular Board of Education Meeting

A. OPENING ACTIVITIES

A.1. Call to Order

A.2. Salute to the Flag

A.3. Reading of Mission Statement

A.4. Roll Call

A.5. Additions to the Agenda - (Voice Vote)
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B. STUDENT RECOGNITION

B.1. May Student of the Month
• Elizabeth Nava

B.2. Athletes of the Season:
• Avalon Smith
• Zenen Cardenas

C. PUBLIC PARTICIPATION

D. ADMINISTRATIVE REPORTS AND INFORMATION

D.1. Superintendent's Report

D.1.a. FOIA(s)

D.1.b. Discussion of Proposed Union Resolutions

D.2. Director of Building Operations Report

D.3. Director of Business Services Report

D.4. Director of Human Resources Report

D.4.a. Volunteer Recognition

D.5. Principal's Report

D.5.a. Student Attendance & Discipline

D.6. Board Vacancy

D.7. Committee and Representative Reports

D.7.a. Education

D.7.b. Facilities

D.7.c. Finance - Committee Meeting Minutes June 12, 2018

D.7.d. Human Resources

D.7.e. Policy

D.7.f. SASED

D.7.g. Other

D.7.g.1. Discipline Committee

D.8. Future Dates

D.8.a. Regular Board of Education Meeting - July 17, 2018

D.8.b. Regular Board of Education Meeting - August 21, 2018

D.9. Open Comment - Board Members

D.10. Future Issues

E. CONSENT AGENDA (Roll Call)

E.1. Items Removed from Consent Agenda for Separate Action 
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E.2. Consent Agenda Action for All Items Except Those Listed in 1. Above

F. CONSENT AGENDA ITEMS - RECOMMENDED ACTION:

F.1. Approval of Minutes

F.1.a. Regular Board of Education Meeting - May 15, 2018

F.1.b. Closed Session Board of Education Meeting - May 15, 2018 - At Table

F.1.c. Special Board of Education Meeting - June 7, 2018

F.1.d. Special Board of Education Meeting - June 11, 2018

F.1.e. Closed Session Board of Education Meeting - June 11, 2018 - At Table

F.2. Acceptance of Minutes

F.2.a. Finance Committee Meeting - June 12, 2018

F.3. Approval of Financials

F.3.a. Approve Current Expenditures

F.3.b. Imprest fund Statement

F.3.c. Treasurer's Report

F.3.d. Statement of Position/Financial Report

F.3.e. Statement of Revenue/Expenditures YTD Ending May 31, 2018

F.3.f. 3-Year Budget/Actual Report

F.3.g. Grant Reports

F.3.h. Petty Cash Fund Report

F.3.i. Student Activity Account Fund Balance

F.3.j. New Vendors Monthly Report

F.3.k. Quarterly Financial Reports

F.3.l. Referendum Revenue and Expenditure Report

F.3.l.1. RECOMMENDED MOTION: That the Board of Education approve the expenditures from May 9, 2018 to June 13, 2018 and accept the financial reports.

G. OLD BUSINESS:

H. NEW BUSINESS:

H.1. Personnel Report - (Roll Call)
The Personnel Report consists of:
·  The employment of 6 certified staff for the 2018/2019 school year
·  The leave of absence of 2 certified staff for the 2018/2019 school year
·  The resignation of 1 administrative staff at the end of the 2017/2018 school year
·  The resignation of 2 non-certified staff at the end of the 2017/2018 school year
·  The resignation of 1 non-certified staff effective 5/21/18
·  The employment of 3 coaches for the 2018/2019 school year
·  The resignation of 4 athletic coaches at the end of the 2017/2018 school year
·  The approval of summer school staff for summer 2018
·  The approval of a change in job duties, employment status, and compensation for 2 employees.
·  The approval of Dr.Domeracki’s request to take six (6) days of vacation
·  The annual listing of Administrative positions as required through Board Policy 2002 and listed in Appendix – Policy 2002 for 2018/2019

H.2. Separation of Employment - (Roll Call)

H.2.a. RECOMMENDED MOTION: That the Board of Education accept the following resignations:
Kevin Bulava - Coordinator/Special Education Division - effective June 4, 2018
Andrew Hawthorne - Program Assistant/Alternative Education - effective May 25, 2018
Jamie McGriff - Custodian - effective May 21, 2018
Daniel Vashinko - Program Assistant/Special Education Division - effective May 25, 2018

H.3. Architectural Services - (Roll Call)
DLA architects have been the primary architect for the District.  They are currently developing the concept plans for the renovation/addition project.  Since the District will be utilizing a construction manager, an updated standard agreement is necessary.  AIA B133-2014 delineates the responsibilities between the architect, the construction manager and the District. AIA B101-2007
is the standard agreement between owner and architect.  This will be utilized on all projects in
which the construction manager is not utilized. 
These were prepared and modified by the Districts attorney, Dan Boyle.  

H.3.a. RECOMMENDED MOTION: That the BOE approve the AIA B133-2014 contract for architectural services in conjunction with a construction manager between DLA Architects, LTD, Itasca, Il and the District.

H.3.b. RECOMMENDED MOTION: That the BOE approve the AIA B101-2007 contract for architectural services between DLA Architects, LTD, Itasca, Il and the District.

H.4. Certified Staff Evaluation Plan - (Roll Call)
The Evaluation Committee met from December 2017 through May 2018 to review and update the certified staff evaluation plan document. The plan was updated to reflect school code language and requirements.  Several sections were simplified and clarified and the student growth requirement was incorporated. There were no substantive changes made however the committee agreed to review the Danielson Framework in detail during 2018-19.  The Teachers' Association voted on and approved the changes in May.

H.4.a. RECOMMENDED MOTION: That the Board of Education approve the Certified Staff Evaluation Plan.

H.5. Confidential Staff Salary Increases - (Roll Call)
The recommendation for the 2018-19 Confidential Staff compensation school year are being recommended  for thirteen (13) employees for a total of $28,162.93.

H.5.a. RECOMMENDED MOTION: That the Board of Education approve salary increases for confidential staff for the 2018-19 school year in the sum of $28,162.93 for thirteen (13) staff employees: Lynn Boothe, Carole DeRidder, Cheryl Glunt, Diane Masschelin, Heather Novak, Michael Day, Sergio Espinoza, Beth Hunter, Christopher Jensen, Craig La Cour, Lawrence McCarthy Jr., Christine Olsen, and Robert Schmidt.

H.6. Ratification – West Chicago High School Support Staff Association Contract – (Roll Call)
The Board of Education and the West Chicago High School Support Staff Association have reached a tentative agreement on a four year Collective Bargaining Agreement.

H.6.a. MOTION: That the Board of Education adopt the tentative agreement with the West Chicago High School Support Staff Association, effective July 1, 2018 and continuing in effect through June 30, 2022.

H.7. Driver Education Car Lease - (Roll Call)
The lease on the current driver's education vehicle (Ford Focus) expires this month.  The driver's education program needs to lease a new vehicle in order to provide behind the wheel training for our students.

H.7.a. RECOMMENDED MOTION: That the Board of Education approve a three year lease of a Ford Focus from Haggerty Ford for $274.33/month with a 16,500 per year mileage allowance.

H.8. Chromebooks - (Roll Call)
The District went out to bid for new Chromebooks for incoming freshman.  CDW was the low bidder.  The District's cycle moving forward will be to purchase new Chromebooks for each incoming freshman class.  This year, the District is purchasing a new version of the Chromebook.

H.8.a. RECOMMENDED MOTION: That the Board of Education formally approve the quote from CDW for new Chromebooks and licenses in the amount of $246,375.

H.9. Illinois Central Student Transportation Contract - (Roll Call)
lllinois Central Bus Co is part of the North America Central School Bus Company founded in May of 2004.  The District has had a contract with Illinois Central, which is set to expire at the end of the fiscal year.  Last month the District went out to bid for student transportation services.  Illinois Central was the low bidder.   

H.9.a. RECOMMENDED MOTION: That the Board of Education formally approve the new contract with Illinois Central Bus Co in the amount of $605,682 for a three-year contract.

H.10. SMART Learning Software - (Roll Call)
Smart Learning Software combines lesson delivery, assessment, student collaboration and game-based learning software into one ultimate education suite.

H.10.a. RECOMMENDED MOTION: That the Board of Education formally approve the SMART Learning Software 3-year subscription in the amount of $1,606.50.

H.11. Copier Bid - (Roll Call)
Marco Technologies, LLC was one of three bidders that recently responded to our multi-function copier bid.  Marco was the low bidder.  

H.11.a. RECOMMENDED MOTION: That the Board of Education formally approve the four year contract with Marco Technologies, LLC.  This new contract, including service and print management, amounts to $63,190.20 per year.     

H.12. Copier Paper Bid - (Roll Call)
Again this year, Districts 25, 33, 34, 94 and SASED collaborated in a process which generated one paper bid.  The bid opening was held at District 33. There were five bidders. The low bid was provided by Murnane for a total of $25,670.

H.12.a. RECOMMENDED MOTION: That the Board of Education accept the bid from Murnane at a cost of $25,670.

H.13. Elevator Upgrade - (Roll Call)
Otis Elevator Service and Phoenix Systems & Service Inc have been instructed to provide the District with specifications and pricing to retrofit the elevator serving all four floors with a card reader and ensure accessibiliity.   

H.13.a. RECOMMENDED MOTION: That the Board of Education formally approve the contracts of Otis Elevator Service for $18,322.02 and Phoenix Systems & Service Inc for $10,049 to install card readers on our elevator serving all four floors.

H.14. Raptor Emergency Management Software - (Roll Call)
Raptor Emergency Management Software combines accepted best practices with mobile technology to provide District Administration with a comprehensive solution.

H.14.a. RECOMMENDED MOTION: That the Board of Education formally approve the additional Emergency Management Software from Raptor.  First year cost is $3,010 and the second year cost is $760.

H.15. Interest Earnings - (Roll Call)
John Izzo, from Hauser Izzo, recommended we adopt the new Interest Earnings Resolution.  This is important because all interest earned in each fund during the current fiscal year is hereby designated as interest and not as the principal balance in that fund for the fiscal year beginning July 1, 2018, and is subject to being transferred as interest to the extent permitted by law.  John Izzo has provided the district with the resolution and certificate.

H.15.a. RECOMMENDED MOTION: That the Board of Education approve the Interest Earnings Resolution and Certificate.

H.16. Memorandum of Understanding - STARS Summer School Instructor Pay - (Roll Call)
Pay for Summer STARS program has been different than agreed upon in the contract for many years (at least 7).  We want to document that the District and Association agree this should be different. It is different because the teacher is not working set hours.  The students work independently and check in with teacher for help and grading so she is working at different times and hours.  The pay is a flat rate based on number of students.

H.16.a. RECOMMENDED MOTION: That the Board of Education approve the Memorandum of Understanding - STARS Summer School Instructor Pay.

H.17. Memorandum of Understanding - Retirement Incentive Creditable Earnings; Overload Assignments - (Roll Call)
For staff who intend to retire with the 6% incentive the district will exclude any overloads done from the base salary calculation in the year prior to the first notice year.  This is because we cannot guarantee an overload for all 4 years.  It reduces the base salary obligation for the district but allows the person to do the overload.

H.17.a. RECOMMENDED MOTION: That the Board of Education approve the Memorandum of Understanding - Retirement Incentive Creditable Earnings; Overload Assignments.

H.18. Memorandum of Understanding - Staff Development Teaching - (Roll Call)
Regarding Article 8 section G of the Collective Bargaining Agreement.  Teachers have claimed the current language in the contract requires the District to pay an hourly rate for presenting to colleagues during staff development days.  This has not been past practice but to clarify we have developed guidelines on what would qualify for the hourly rate.  

H.18.a. RECOMMENDED MOTION:  That the Board of Education approve the Memorandum of Understanding - Staff Development Teaching.

H.19. Prevailing Wage - (Roll Call)
Annually, the State requires districts to pay a wage of no less than the general prevailing hourly rate paid for similar jobs by all public bodies. The law covers nearly all projects under the control of the District regardless of the source of funds.

H.19.a. RECOMMENDED MOTION: That the Board of Education adopt the DuPage County Prevailing Wage of September 1, 2017 and approve the Resolution, Certification and Notice of Adoption.

I. EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.

J. RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].

J.1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.

J.2. Collective negotiating matters.

J.3. The selection of a person to fill a public office.

J.4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.

J.5. The purchase or lease of real property.

J.6. The setting of a price for sale or lease of property.

J.7. The sale or purchase of securities, investments, or investment contracts.

J.8. Emergency security procedures.

J.9. Student discipline.

J.10. The placement of individual students in special education programs.

J.11. Litigation has been filed and is pending before a court or administrative tribunal.

J.12. Establishment of reserves or settlement of claims as provided by local government and governmental employees Tort Immunity Act.

J.13. Self-evaluation.

J.14. Discussion of minutes of meetings lawfully closed under Open Meetings Act (P.A. 88-621, effective 1-1-95).

J.15. Considering meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America.

K. RECOMMENDED MOTION TO MOVE TO OPEN SESSION:
  That the Board of Education return to Open Session at [Time].

L. ACTION AFTER RETURN TO OPEN SESSION:

M. ADJOURNMENT
  RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].