August 21, 2018 at 7:00 PM - Board of Education Meeting

A. OPENING ACTIVITIES

A.1. Call to Order

A.2. Salute to the Flag

A.3. Reading of Mission Statement

A.4. Roll Call

A.5. Additions to the Agenda - (Voice Vote)
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B. PUBLIC PARTICIPATION

C. ADMINISTRATIVE REPORTS AND INFORMATION

C.1. Superintendent's Report

C.1.a. FOIA(s)

C.1.b. Donations Received in 2017-18

C.2. Director of Building Operations Report

C.3. Director of Business Services Report

C.4. Director of Human Resources Report

C.5. Principal's Report

C.6. Committee and Representative Reports

C.6.a. Education

C.6.b. Facilities

C.6.c. Finance - Committee Meeting August 7, 2018

C.6.c.1. RECOMMENDED MOTION: That the Finance Committee approve the minutes of the meeting(s) listed above.

C.6.d. Human Resources

C.6.e. Policy - Committee Meetings July 26 & 30, 2018

C.6.e.1. RECOMMENDED MOTION: That the Policy Committee approve the minutes of the meeting(s) listed above.

C.6.f. SASED

C.6.g. Other

C.7. Future Dates

C.7.a. Regular Board of Education Meeting - September 18, 2018

C.7.b. Regular Board of Education Meeting - October 16, 2018

C.8. Open Comment - Board Members

C.9. Future Issues

D. CONSENT AGENDA (Roll Call)

D.1. Items Removed from Consent Agenda for Separate Action 
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D.2. Consent Agenda Action for All Items Except Those Listed in 1. Above

E. CONSENT AGENDA ITEMS - RECOMMENDED ACTION:

E.1. Approval of Minutes

E.1.a. Regular Board of Education Meeting - July 17, 2018

E.1.b. Closed Session Board of Education Meeting - July 17, 2018 - At Table

E.1.b.1. RECOMMENDED MOTION: That the Board of Education approve the minutes of the
meeting(s) as listed above.

E.2. Acceptance of Minutes

E.2.a. Policy Committee Meeting - July 26, 2018

E.2.b. Policy Committee Meeting - July 30, 2018

E.2.c. Finance Committee Meeting - August 7, 2018

E.2.c.1. RECOMMENDED MOTION: That the Board of Education accept the minutes of the
meeting(s) as listed above.

E.3. Approval of Financials

E.3.a. Approve Current Expenditures

E.3.b. Imprest Fund Statement

E.3.c. Treasurer's Report

E.3.d. Statement of Position/Financial Report

E.3.e. Statement of Revenue/Expenditures YTD Ending July 31, 2018

E.3.f. 3-Year Budget/Actual Report

E.3.g. Grant Reports

E.3.h. Petty Cash Fund Report

E.3.i. Student Activity Account Fund Balance

E.3.j. New Vendors Monthly Report

E.3.k. Quarterly Financial Reports

E.3.l. Referendum Revenue and Expenditure Report

E.3.l.1. RECOMMENDED MOTION: That the Board of Education approve the expenditures from July 13, 2018 to August 15, 2018 and accept the financial reports.

F. OLD BUSINESS:

G. NEW BUSINESS:

G.1. Personnel Report - (Roll Call)
The Personnel Report consists of:
·  The employment of 3 certified staff for the 2018/2019 school year
·  The employment of 2 non-certified staff effective 8/13/18
·  The employment of 1 non-certified staff effective 8/14/18
·  The leave of absence of 3 certified staff
·  The resignation of 1 certified staff effective 7/17/18
·  The resignation of 1 certified staff effective 7/25/18
·  The resignation of 1 non-certified staff effective 8/2/18
·  The approval of a change in job duties and compensation for 1 employee effective 8/1/18
·  The employment of 13 coaches for the 2018/2019 school year
·  The employment of 1 sponsor for the 2018/2019 school year
·  The resignation of 2 coaches effective the end of the 2017/2018 school year
·  The resignation of 2 sponsors effective the end of the 2017/2018 school year
·  The Athletic roster for the 2018/2019 school year
·  The Sponsor roster for the 2018/2019 school year

G.2. Separation of Employment - (Roll Call)
RECOMMENDED MOTION: That the Board of Education approve the following resignations effective end of 2017-18 school year:
• Annika Dockstader, Teacher/Special Education Division, effective July 17, 2018
• Kaitlin Flanigan, Social Worker/Special Education Division, effective July 25, 2018
• Katziri Quiroz, Program Assistant/AVID, effective August 2, 2018

G.3. Future Board Meeting Locations - (Roll Call)

G.3.a. RECOMMENDED MOTION: That the Board of Education schedule public and committee meetings of the Board of Education at the District Administrative Center in the Board Room unless otherwise indicated. 

G.4. Appoint Local Election Official - (Roll Call)
Section 9-2(d) of the School Code designates the secretary of a board of education as a local election official. The local election official's duties have been greatly reduced since 2013, but have not been completely eliminated and include the following:
•Publishing legal notice of the time and place for filing nominating papers for school board elections (optional)
•Receiving voter petitions and Board resolutions for referendum questions.
•Certifying to the proper election authority any referendum questions that are to appear on the ballot at an election (including the wording of the proposition)

G.4.a. RECOMMENDED MOTION: That the Board of Education appoint Cheryl Glunt, Secretary to the Board of Education, as the local election official.

G.5. Appoint SASED Board of Control Representative– (Roll Call)
RECOMMENDED MOTION: That the Board of Education appoint  Katherine Doremus to serve as its representative to the SASED Board of Control, and ___________________________to serve as its alternative representative to the SASED Board of Control, and execute the Resolution.

G.6. Appoint SASED Governing Board Alternative Representative – (Roll Call)
RECOMMENDED MOTION: That the Board of Education appoint ____________________________ to serve as its alternative representative to the SASED Governing Board and execute the Resolution.

G.7. Read & Write Contract Renewal - (Roll Call)

G.7.a. RECOMMENDED MOTION:  That the Board of Education approve the 12-month subscription to Read&Write and EquatIO for $5,000.

G.8. Appointment of Treasurer - (Roll Call)
RECOMMENDED MOTION: That the Board of Education appoint Dan Morris as Treasurer for a two (2) year term, commencing on the first day of the month following his bonding and continuing through June 30, 2020. Mr. Morris will receive a stipend of $2,500 per year.

G.8.a. RECOMMENDED MOTION: That the Board of Education appoint Dan Morris as Treasurer for a two (2) year term, commencing on the first day of the month following his bonding and continuing through June 30, 2020. Mr. Morris will receive a stipend of $2,500 per year.

H. EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.

I. RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].

I.1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.

I.2. Collective negotiating matters.

I.3. The selection of a person to fill a public office.

I.4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.

I.5. The purchase or lease of real property.

I.6. The setting of a price for sale or lease of property.

I.7. The sale or purchase of securities, investments, or investment contracts.

I.8. Emergency security procedures.

I.9. Student discipline.

I.10. The placement of individual students in special education programs.

I.11. Litigation has been filed and is pending before a court or administrative tribunal.

I.12. Establishment of reserves or settlement of claims as provided by local government and governmental employees Tort Immunity Act.

I.13. Self-evaluation.

I.14. Discussion of minutes of meetings lawfully closed under Open Meetings Act (P.A. 88-621, effective 1-1-95).

I.15. Considering meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America.

J. RECOMMENDED MOTION TO MOVE TO OPEN SESSION:
  That the Board of Education return to Open Session at [Time].

K. ACTION AFTER RETURN TO OPEN SESSION:

L. ADJOURNMENT
  RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].