March 20, 2018 at 7:00 PM - Board of Education Meeting

A. OPENING ACTIVITIES

A.1. Call to Order

A.2. Salute to the Flag

A.3. Reading of Mission Statement

A.4. Roll Call

A.5. Additions to the Agenda - (Voice Vote)
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B. STUDENT RECOGNITION

B.1. February Student of the Month - Yesenia Munoz

B.2. Athletes of the Winter Season

B.2.a. Teegan Cook - Boys' Swim

B.2.b. Jason Gimre - Boys' Basketball

B.2.c. Sierra Koenig - Girls' Basketball

C. GOOD NEWS OF THE DISTRICT

C.1. Wego Boutique
Janet Hurtado, Deb German, Julie Gawenda, Maria Vlantis

C.2. National Board Certification
Jennifer Culbertson, Nicole Osborne, Lauren Stewart

D. PUBLIC PARTICIPATION

E. ADMINISTRATIVE REPORTS AND INFORMATION

E.1. Superintendent's Report

E.1.a. Student Report - Madelyn Brotnow

E.1.b. FOIA(s)

E.1.c. ESSA Presentation

E.2. Director of Building Operations

E.2.a. District Administrative Center ADA Compliance

E.2.b. Bond Presentation:
Presenter: Elizabeth Hennessy

E.3. Director of Business Services Report

E.4. Director of Human Resources Report

E.5. Principal's Report

E.5.a. Student Attendance and Discipline

E.6. Policies and Procedures Regarding Immigration

E.7. Volunteer Recognition

E.8. Committee Reports

E.8.a. Communications

E.8.b. Education - March 5, 2018

E.8.b.1. RECOMMENDED MOTION: That the Education Committee approve the minutes of the meeting listed above.

E.8.c. Facilities

E.8.d. Finance

E.8.e. Human Resources - March 12, 2018

E.8.e.1. RECOMMENDED MOTION: That the Human Resources Committee approve the minutes of the meeting listed above.

E.8.f. Policy

E.9. Future Dates

E.9.a. Regular Board of Education Meeting - April 17, 2018

E.9.b. Regular Board of Education Meeting - May 15, 2018

E.10. Open Comment - Board Members

E.11. Future Issues

F. CONSENT AGENDA (Roll Call)

F.1. Items Removed from Consent Agenda for Separate Action 
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F.2. Consent Agenda Action for All Items Except Those Listed in 1. Above

G. RECOMMENDED MOTION: That the Board approve all items on the Consent Agenda which have not been specifically removed for separate actions as shown on line 1. immediately above.

H. CONSENT AGENDA ITEMS - RECOMMENDED ACTION:

H.1. Approval of Minutes

H.1.a. Regular Board of Education Meeting - February 20, 2018

H.1.b. Closed Session Board of Education Meeting - February 20, 2018 - At table

H.1.b.1. RECOMMENDED MOTION: That the Board of Education accept the filing of the minutes of the meetings listed above.

H.2. Acceptance of Minutes

H.2.a. Education Committee Meeting - March 5, 2018

H.2.b. Human Resources Committee Meeting - March 12, 2018

H.2.b.1. RECOMMENDED MOTION: That the Board of Education accept the filing of the minutes of the meetings listed above.

H.3. Approval of Financials

H.3.a. Approve Current Expenditures

H.3.b. Imprest fund Statement

H.3.c. Treasurer's Report

H.3.d. Statement of Position/Financial Report

H.3.e. Statement of Revenue/Expenditures YTD Ending January 31, 2018

H.3.f. 3-Year Budget/Actual Report

H.3.g. Grant Reports

H.3.h. Petty Cash Fund Report

H.3.i. Student Activity Account Fund Balance

H.3.j. New Vendors Monthly Report

H.3.k. Quarterly Financial Reports

H.3.l. Referendum Revenue and Expenditure Report

H.3.l.1. RECOMMENDED MOTION: That the Board of Education approve the expenditures from February 16, 2018 to March 14, 2018 and accept the financial reports.

H.4. Renewal of Illinois High School Association Membership - (Roll Call)
Students from West Chicago Community High School participate in Illinois High School Association Interscholastic Athletics and Activities that enrich the educational experience. The yearly renewal of membership to the Association is now due. Renewal of membership does not require payment of membership dues or entry fees. Administration is recommending the Board approve the renewal of membership to the Illinois High School Association.

H.4.a. RECOMMENDED MOTION: That the Board of Education approve the renewal of Illinois High School Association Membership.

I. OLD BUSINESS:

J. NEW BUSINESS:

J.1. Personnel Report - (Roll Call)
·  The renewal of contracts and granting of tenure status for 5 certified staff
·  The renewal of contracts for 34 certified staff
·  The non-renewal and dismissal of 4 certified staff
·  The approval of moving from part-time to full-time assignment for 1 certified staff
·  The re-employment of 2 certified staff
·  The retirement of 1 non-certified staff
·  The leave of absence of 1 non-certified staff
·  The approval of Total FTE for the 2018-2019 school year
·  The approval of vacation carryover for 2 administrators

J.1.a. RECOMMENDED MOTION: That the Board of Education approve the Personnel Report.

J.2. Separation of Employment - (Roll Call)

J.2.a. RECOMMENDED MOTION: That the Board of Education accept the retirement of Sarah Bovee, effective March 15, 2018.

J.3. Ratification - Teacher Contract - (Roll Call)
the Board of Education and the West Chicago High School Teachers' Association have reached a tentative agreement on a four year Collective Bargaining Agreement.

J.3.a. RECOMMENDED MOTION: That the Board of Education adopt the tentative agreement with the West Chicago High School Teachers' Association, effective August 14, 2017 and continuing in effect through June 30, 2021.

J.4. Student Travel - Spain Exchange - (Roll Call)
In compliance with Policy ¶7204, Field Trips, Student Travel and Optional Student Travel, the Spain Exchange qualifies as Student Travel and is requesting a trip to Soria, Spain - Nuestra Senora del Pilar, Escolapios, which is beyond a 250 mile radius of West Chicago Community High School.

J.4.a. RECOMMENDED MOTION: That the Board of Education approve Student Travel for the Spain Exchange - Spring 2019 to Soria, Spain - Nuestra Senora del Pilar, Escolapios. Tentative dates of travel are March 21 through April 2, 2018.

J.5. Student Travel - LifeSmarts San Diego, CA - (Roll Call)
In compliance with Policy ¶7204, Field Trips, Student Travel and Optional Student Travel, the LifeSmarts National Competition qualifies as Student Travel. LifeSmarts students are requesting a trip to San Diego, CA, which is beyond a 250 mile radius of West Chicago Community High School.

J.5.a. That the Board of Education approve Student Travel for the LifeSmarts National Competition in San Diego, CA. Dates of travel are April 21 through April 24, 2018.

J.6. Student Travel - BPA (Business Professionals of America) Dallas, TX - (Roll Call)
In compliance with Policy ¶7204, Field Trips, Student Travel and Optional Student Travel, the BPA National Leadership Conference qualifies as Student Travel. BPA students are requesting a trip to Dallas, TX, which is beyond a 250 mile radius of West Chicago Community High School.

J.6.a. That the Board of Education approve Student Travel for the BPA National Leadership Confrence in Dallas, TX. Tentative dates of travel are May 9 through 13, 2018.

J.7. Norix Intergovernmental Agreement - (Roll Call)
An intergovernmental agreement is being brought to the board for approval between the local taxing entities including the City of West Chicago, the DuPage Airport Authority, the West Chicago: Library District, Fire Protection District, Elementary School District 33, and Community High School District 94 and Norix Group Inc. regarding a Property Tax Abatement related to the development of the Norix Property.  The agreement and subsequent revisions have been reviewed by our legal counsel.  The proposed IGA is attached for your approval.

J.7.a. RECOMMENDED MOTION: That the Board of Education approve the Intergovernmental Agreement providing a property tax abatement for the development of the Norix Property as presented.

J.8. Discovery Drive Intergovernmental Agreement - (Roll Call)
An intergovernmental agreement is being brought to the board for approval between the local taxing entities including the City of West Chicago, the DuPage Airport Authority, the West Chicago: Library District, Fire Protection District, Elementary School District 33, and Community High School District 94 and Discovery Drive Investors, LLC regarding a Property Tax Abatement related to the development of the Discovery Drive Investors Property.  The agreement and subsequent revisions have been reviewed by our legal counsel.  The proposed IGA is attached for your approval.

J.8.a. RECOMMENDED MOTION: That the Board of Education approve the Intergovernmental Agreement providing a property tax abatement for the development of the Discovery Drive Investors Property as presented.

K. EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.

L. RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].

L.1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.

L.2. Collective negotiating matters.

L.3. The selection of a person to fill a public office.

L.4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.

L.5. The purchase or lease of real property.

L.6. The setting of a price for sale or lease of property.

L.7. The sale or purchase of securities, investments, or investment contracts.

L.8. Emergency security procedures.

L.9. Student discipline.

L.10. The placement of individual students in special education programs.

L.11. Litigation has been filed and is pending before a court or administrative tribunal.

L.12. Establishment of reserves or settlement of claims as provided by local government and governmental employees Tort Immunity Act.

L.13. Self-evaluation.

L.14. Discussion of minutes of meetings lawfully closed under Open Meetings Act (P.A. 88-621, effective 1-1-95).

L.15. Considering meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America.

M. RECOMMENDED MOTION TO MOVE TO OPEN SESSION:
  That the Board of Education return to Open Session at [Time].

N. ACTION AFTER RETURN TO OPEN SESSION:

N.1. Approval of Superintendent's 2017-2018 Goals - (Roll Call)

N.1.a. RECOMMENDED MOTION: That the Board of Education recognize that Dr. Domeracki has met the goals previously established by the Board of Education for the 2017-2018 school year.

O. ADJOURNMENT
RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].