December 19, 2017 at 7:00 PM - Board of Education Meeting

A. OPENING ACTIVITIES

A.1. Call to Order

A.2. Salute to the Flag

A.3. Reading of Mission Statement

A.4. Roll Call

A.5. Additions to the Agenda - (Voice Vote)
________________________________________________________________________________
________________________________________________________________________________

B. STUDENT PARTICIPATION: 

B.1. Holiday Performance by the Orchestra

C. STUDENT RECOGNITION

C.1. November Student of the Month - Alejandro Munoz 

D. GOOD NEWS OF THE DISTRICT

D.1. Upstate Eight Art Show
Yori Alarcon - 2nd Place in the Mixed Media /Printmaking category
Quan Truong - 3rd place in the Mixed Media/Printmaking category

D.2. ILMEA All-State Honor Choir
Daniel Weber
Benjamin Hueber

E. PUBLIC PARTICIPATION

F. ADMINISTRATIVE REPORTS AND INFORMATION

F.1. IASB-IASA-IASBO Joint Annual Conference Review

F.2. Superintendent's Report

F.2.a. Student Report - Mike Sawicki

F.2.b. FOIA(s)

F.3. Director of Building Operations

F.3.a. Construction Manager Update

F.4. Director of Business Services Report

F.5. Director of Human Resources Report

F.6. Principal's Report

F.6.a. Student Attendance & Discipline

F.7. College and Career Planning

F.8. Committee Reports

F.8.a. Communications

F.8.b. Education

F.8.c. Facilities

F.8.d. Finance - December 12, 2017

F.8.d.1. RECOMMENDED MOTION: That the Finance Committee approve the minutes of the meeting(s) listed above.

F.8.e. Human Resources - November 29, 2017

F.8.e.1. RECOMMENDED MOTION: That the Human Resources Committee approve the minutes of the meeting(s) listed above.

F.8.f. Policy

F.9. Future Dates

F.9.a. Regular Board of Education Meeting - January 16, 2018

F.9.b. Regular Board of Education Meeting - February 20, 2018

F.10. Board Retreat Follow-up Discussion

F.11. Open Comment

G. CONSENT AGENDA (Roll Call)

G.1. Items Removed from Consent Agenda for Separate Action 
_________________________________________________________________________________
_________________________________________________________________________________

G.2. Consent Agenda Action for All Items Except Those Listed in 1. Above

H. RECOMMENDED MOTION: That the Board approve all items on the Consent Agenda which have not been specifically removed for separate actions as shown on line 1. immediately above.

I. CONSENT AGENDA ITEMS - RECOMMENDED ACTION:

I.1. Approval of Minutes

I.1.a. Regular Board of Education Meeting -November 14,  2017

I.1.b. Closed Session Board of Education Meeting - November 14, 2017 - At table

I.1.c. Special Board of Education Meeting - December 5, 2017

I.1.d. Closed Session Special Board of Education Meeting - December 5, 2017 - At Table

I.1.d.1. RECOMMENDED MOTION: That the  Board of Education approve the minutes of the meeting(s) as listed above.

I.2. Acceptance of Minutes

I.2.a. Human Resources Committee Meeting - November 29, 2017

I.2.b. Finance Committee Meeting - December 12, 2017

I.2.b.1. RECOMMENDED MOTION: That the Board of Education accept the minutes of the meeting(s) listed above.

I.3. Approval of Financials

I.3.a. Approve Current Expenditures

I.3.b. Imprest fund Statement

I.3.c. Treasurer's Report

I.3.d. Statement of Position/Financial Report

I.3.e. Statement of Revenue/Expenditures YTD Ending November 30, 2017

I.3.f. 3-Year Budget/Actual Report

I.3.g. Grant Reports

I.3.h. Petty Cash Fund Report

I.3.i. Student Activity Account Fund Balance

I.3.j. New Vendors Monthly Report

I.3.k. Quarterly Financial Reports

I.3.k.1. RECOMMENDED MOTION: That the Board of Education approve the expenditures from November 10, 2017 to December 14, 2017 and accept the financial reports.

J. OLD BUSINESS:

K. NEW BUSINESS:

K.1. Personnel Report (Roll Call)
The personnel report consists of:

K.1.a. The employment of 1 support staff for the 2017-18 school year

K.1.b. 2 leave of absence requests

K.1.c. The employment of 4 athletic coaching staff

K.1.d. the employment of 2 activity sponsor staff

K.1.e. The resignation of 1 athletic coaching staff

K.1.f. The resignation of 3 activity sponsor staff

K.1.f.1. RECOMMENDED MOTION: That the Board of Education approve the Personnel and Supplemental Contract reports as presented in the packet.

K.2. 2018 Bleacher Replacement - (Roll Call)
This is part of Phase 1 of the capital plan resulting from the 2017 capital referendum for work in the summer of 2018. This is for the removal and replacement of the bleachers in Bishop Gym, the Small Gym and the pool. Thee were two bidders with the low bidder being Interkal, Llc with a bid amount of $285,510. The bid has been reviewed and recommended by DLA Architects. Funding for this project shall be from the 2017 Series General Obligation Bond fund.

K.2.a. RECOMMENDED MOTION: That the Board of Education approve the award of the construction contract for the 2018 Bleacher Replacement Project to Interkal, Llc, Kalamazoo, MI in the amount of $285,510.

K.3. 2018 General Remodeling Project and Associated Work - (Roll Call)
This is part of Phase 1 of the capital plan resulting from the 2017 capital referendum for work in the summer of 2018. This entails a wide range of projects including extensive HVAC work, flooring, lighting, locker-room renovation, auditorium sound an lightingand building control system development. There were eight bidders with the low bidder being L.J. Morse Construction Company in the amount of $6,397,000. The bid has been reviewed and recommended by DLA Architects. The recommendation is for the acceptance of the base bid and alternates 2, 3, 4 and 6. Funding for this project shall be from the 2017 Series General Obligation Bond fund.

K.3.a. RECOMMENDED MOTION: That the Board of Education approve the award of the construction contract for the 2018 General Remodeling Project including the base bid and alternates 2, 3, 4 and 6 to L.J. Morse Construction Company, Aurora, IL in the amount of $6,397,000.

L. EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.

M. RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].

M.1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.

M.2. Collective negotiating matters.

M.3. The selection of a person to fill a public office.

M.4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.

M.5. The purchase or lease of real property.

M.6. The setting of a price for sale or lease of property.

M.7. The sale or purchase of securities, investments, or investment contracts.

M.8. Emergency security procedures.

M.9. Student discipline.

M.10. The placement of individual students in special education programs.

M.11. Litigation has been filed and is pending before a court or administrative tribunal.

M.12. Establishment of reserves or settlement of claims as provided by local government and governmental employees Tort Immunity Act.

M.13. Self-evaluation.

M.14. Discussion of minutes of meetings lawfully closed under Open Meetings Act (P.A. 88-621, effective 1-1-95).

M.15. Considering meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America.

N. RECOMMENDED MOTION TO MOVE TO OPEN SESSION:
  That the Board of Education return to Open Session at [Time].

O. ACTION AFTER RETURN TO OPEN SESSION:

P. ADJOURNMENT
  RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].