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August 10, 2021 at 7:00 PM - Regular Meeting

Agenda
I. Join the Meeting Remotely
Description:  The public is invited to attend the meeting remotely. Information to join the meeting is below. Join from a PC, Mac, iPad, phone, or android device.
 
If you would like to address the Board of Education, please send your written comments to adresstheBoE@d91.net by 5:00 pm on the evening of the meeting. Please include your name as part of your remarks.
II. Roll Call
III. Call to Order
IV. Pledge
V. Approval of Consent Agenda
The Consent Agenda is a list of routine non-controversial items, which do not require further discussion and which are approved with one motion and one roll call vote. It is an effective procedure to handle routine matters on the agenda expeditiously. All consent items shall be listed with an asterisk(*) and will be enacted with one motion. However, any member of the Board of Education may request that an item be withdrawn from the Consent Agenda and discussed in its regular order.
V.A. Approval of Minutes *
Attachments: (1)
V.B. Approval of Financial Reports 
V.B.1. Payment of Bills (online)*
Attachments: (1)
V.B.2. AP Check Register*
Attachments: (1)
V.B.3. Monthly Financial Reports (on-line)*
Attachments: (3)
V.B.4. Activity Accounts*
Attachments: (1)
V.B.5. Treasurer's Report*
Attachments: (1)
V.B.6. Investment Report*
V.B.7. Flexible Spending Account*
V.C. FOIA Report *
Description: 

We have not received any requests for information under the Freedom of Information Act since the July 2021 meeting of the Board of Education.

VI. Invitation to Address the Board of Education
Description:  Description: 

Per Policy 2:230 Public Comments at Board of Education Meetings and Petitions to the Board 

At each regular and special open meeting, the members of the public and District employees may comment on or ask questions of the Board, subject to reasonable constraints. 

The individuals appearing before the Board are expected to follow these guidelines: 

  1. Such a person shall submit a request in writing to the Board Secretary to address the Board. Such a request shall be received at least five (5) working days prior to the Board meeting and shall include said reason for the request.

  2. At the meeting, a person who has complied with number 1 above shall inform the Board Secretary of his/her presence at the meeting.

  3. Address the Board only at the appropriate time as indicated on the agenda and when recognized by the Board President.

  4. Identify oneself and be brief. Ordinarily, such comments shall be limited to five minutes.  In unusual circumstances, and when an individual has made a request in advance to speak for a longer period of time, the individual may be allowed to speak for more than five minutes. 

  5. The Board President may shorten or lengthen an individual’s opportunity to speak.  The President may also deny an individual the opportunity if the individual has previously addressed the Board on the same subject within the past 2 months. 

  6. The Board President shall have the authority to determine procedural matters regarding public participation not otherwise defined in Board of Education policy. 

  7. Conduct oneself with respect and civility toward others and otherwise abide by Board policy, 8:30, Visitors to and Conduct on School Property. 

Petitions or written correspondence to the Board shall be presented to the Board of Education in the next regular Board packet unless the Superintendent deems the matter to be urgent. 

VII. Board Reports/Discussion Items
VII.A. Review Student Handbook Recommendations
Description: 

The Parent Teacher Advisory Committee met on Thursday, July 29th to review student handbooks and building discipline policies as required by SB100.  During the meeting, the committee updated the handbooks based on the new laws and mandates with committee member input.

Handbooks are attached as well as the minutes from the committee meeting outlining the changes to the handbooks.

VII.B. First Reading of Board Policies
Description: 

Below is a list of revised/new/updated policies and exhibits that are being brought to the Board of Education for a first reading as a part of the August meeting:

Please look over the included update memo and the policies.  The Board will review and discuss these Tuesday evening.  Changes will be made as the Board deems necessary and submitted for official Board approval as part of the September meeting.

VII.C. Finance Committee Report
Description: 

The Finance Committee will meet on Tuesday, August 10, 2021 at 5:00 P.M. in the Kelvin Grove LRC.  The agenda for this committee meeting is listed below.  All members are invited to attend the meeting.

Workshop Reports/Discussion Items

  • Review FY22 Budget 

Information discussed at the meeting will be reviewed with the full board during the Board reports/discussion items portion of the meeting Tuesday.  I look forward to seeing the committee members and all who are interested on Tuesday, at 5:00, in the Kelvin Grove LRC.

VII.D. Buildings and Grounds Committee Report
Description: 

The Buildings and Grounds Committee will meet on Tuesday, August 10, 2021 at 6:00 pm in the Kelvin Grove LRC.  The agenda discussion items are listed below.  All members are invited to attend the meeting.

Committee Discussion Items

  • Preparing for In-Person Learning 

  • Summer Projects Update

Information discussed at the meeting will be reviewed with the full board during the Board reports/discussion items portion of the meeting Tuesday.  I look forward to seeing the committee members and all who are interested on Tuesday at 6:00 in the KG LRC.

VIII. Reports of the Superintendent
VIII.A. Update on In-Person Learning Plan for 2021-2022
Description:  On August 4th the Governor of Illinois ordered a mask mandate for all Pre-K-12 schools in Illinois.  This was the final decision we were looking to make prior to the start of the school year.  We will continue to follow the Illinois Board of Education (ISBE) and Illinois Department of Public Health (IDPH) guidance in regards to the decision-making tree for quarantine purposes which has yet to be released. 

Here is the 2021-22 D91 In-Person Learning Plan as of August 5, 2021.  This is the same plan that was shared with families following the July meeting and included the requirement of masks in the same way we finished the 2020-21 school year.
VIII.B. FY22 Professional Development Plan
Description: 

Attached is a copy of the proposed 2021-2022 professional development plan for the district.  Please note that this is subject to change if needs change during the school year.  

We will discuss the plan Tuesday evening.

VIII.C. Highlights from Summer 2021 in District 91
Description:  On Tuesday night, the administration would like to recognize individuals who contributed their time and effort on various projects throughout the summer.
 
IX. Action Items
IX.A. FY22 Tentative Budget on Display
Description: 

RECOMMENDATION

Approval to place the FY22 tentative budget on display.

BACKGROUND

The tentative budget will be provided to members Tuesday and reviewed as a part of the finance committee meeting. The District budget for 2021-2022 must be adopted prior to September 30th. The tentative budget will be on display for the public for 30+ days beginning August 11, 2021 through September 13, 2021 and the final adoption will take place, after a public hearing, on September 14, 2021.

It is my recommendation that the Board of Education approve placing the tentative budget as presented, on public display.
 
IX.B. In-Person Learning Plan for 2021-2022
Description:  RECOMMENDATION
Approval of the In-Person Learning Plan for 2021-2022 as presented.


BACKGROUND

The 2021-2022 In-Person Learning Plan was presented at the July meeting.  The mitigation strategies included in the plan are in accordance with the August 4, 2021 IL Governor’s order for universal masking in all Pre-K through 12 schools.  The administration will continue to review updated guidance from ISBE and/or IDPH that may impact changes to our in-person learning guidelines for the 2021-22 school year so the plan can be updated accordingly.  

It is recommended that the Board of Education approve the updated In-Person Learning Plan for 2021-2022.
 
IX.C. 2021-2022 Student Handbooks
Description:  The building principals will discuss student handbook changes with the Board Tuesday evening.

RECOMMENDATION
It is my recommendation that the Board of Education approve the 2021-2022 Student Handbooks for Milne and Kelvin Grove Schools.
 
IX.D. Disposal of Property
Description:  RECOMMENDATION
It is recommended that the Board of Education approve the disposal of the district property listed in the attachments.

BACKGROUND
Due to the purchase of new desks for the entire district, we had a variety of older desks that were no longer needed.  Mr. Pierson worked with local school districts to donate the old desks for their use to open up this fall and enhance their mitigation practices with additional furniture.  Attached you will find a list of items that were donated to other school districts.
 
IX.E. Sale of School Property
Description:  RECOMMENDATION
To approve a bid for the sale of school property.

BACKGROUND
Following the July board meeting, we posted a public notice for acceptance of bids for the sale of school property.  The bids are accepted through Monday, August 9th.  We will open any bids submitted and provide the board with a recommended bid for approval at the Tuesday night board meeting.
 
IX.F. Memorandum of Understanding
Description:  RECOMMENDATION
Approve a memorandum of understanding that summarizes agreements between the Board and the Association regarding the stipend amount for the chess club sponsor.

BACKGROUND
I worked with Mrs. Waxweiler to develop a memorandum of understanding (MOU).  This MOU outlines the changes and agreements between the Board and the Association regarding the addition of a Chess Club Sponsor to the Schedule B Extra Curricular table.  Since this club will meet weekly, we have aligned the stipend to other club stipends that meet weekly.
 
IX.G. Personnel Report
Description: 
IX.H. Cell Phone Reimbursement
Description:  RECOMMENDATION
To approve the superintendent cell phone reimbursement in the amount of $50 per month to be paid quarterly.

BACKGROUND       
Per the superintendent contract, the board has agreed to reimburse for cell phone use on a quarterly basis.  Here is the language from the contract:
The Superintendent will provide their own cell phone for district use.  The Board will reimburse the Superintendent quarterly at a mutually agreed upon monthly rate based on a comparison of other local districts.
IX.I. Additional Window Replacement at Kelvin Grove
Description:  RECOMMENDATION
To approve the purchase of one additional exterior window at Kelvin Grove.

BACKGROUND
           
Attached you will find information from Mr. Pierson regarding the need to purchase one additional window.  Funds for this purchase have been included in the tentative budget for FY22.
 
X. Informational Items
X.A. Upcoming Dates
Description:  See the attachment for upcoming dates
XI. Closed Session
 
Description:  The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. [1] However, a meeting to consider an increase in compensation to a specific employee of a public body that is subject to the Local Government Wage Increase Transparency Act may not be closed and shall be open to the public and posted and held in accordance the [the Open Meetings Act].  5 ILCS 120/2(c)(1), as amended by P.A. 99-646
XII. Adjournment

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