April 9, 2015 at 7:00 PM - Board of Education Regular Meeting

Description:  The Visitor Management System is expected to be implemented on April 8.  An update will be provided to the Board on April 9.

Description:  This month's notes are attached.

Description:  The Superintendent will update the Board on all FOIA requests received since the previous Board of Education meeting.

The most recent FOIA requests are as follows:

David Giuliani (Government Reform Analyst for the Illinois Policy Institute, 312-346-5700, ext. 236, Cell: 505-426-5067, dgiuliani@illinoispolicy.org) demanded the following information on March 25, 2015:

1) All financial records in our school district related to the last five annual conferences during the winter of the Midwest Suburban Superintendents Association.
2) Any documentation with information about sessions and activities at the conference.

The demand required approximately 0.5 hours of resources was completed on March 30, 2015.

Ann Marie Corbett (Data Acquisition, SmartProcure, 954-692-6960, acorbett@smartprocure.us | www.smartprocure.us, 700 W. Hillsboro Blvd. Suite 4-100, Deerfield Beach, FL 33441) demanded the following information on Feb. 10, 2015: 

1. Purchase order number or equivalent 
2. Purchase order date 
3. Line item details 
4. Line item quantity 
5. Line item price
6. Vendor ID number, name, address, contact person and email address

The demand required approximately 1.0 hours of resources was completed on Feb. 16, 2015.


Tina Chazinski (Proven Business Systems, 630-386-4882, 18450 Crossing Drive, Tinley Park, IL) demanded the following information on Feb. 12, 2015: 

1) The current copier contract lease and service agreement for the district.

The demand required approximately 0.5 hours of resources was completed on Feb. 17, 2015.

Description:  Attached are the Financial Reports for your review.

Description:  Resignations
Patrina Garza - Teacher Aide - Elizabeth Ide School
Luis Sosa - Custodian - Prairieview School

Retirement
None

Transfers  
Shannon Hayes from Ide IMC Specialist to LV IMC Specialist (2015-16)


New Hires  
Heriberto Montiel - Custodian - Prairieview School

FMLA
Joanna Bergmann - leave began 3/11/15, expected to return 6/3/2015 - Amy Burrows Sub

Re-Employment
Ashley Austin - Teacher Aide - Elizabeth Ide School

Positions Open: 
Speech Pathologist (1.0 FTE)
IMC Specialist  (1.0 FTE)
School Psychologist (0.6 FTE)
ELA Teacher (1.0 FTE)
Instructional Coach (1.0 FTE)
Music Teacher (leave replacement)
Substitute Bus Driver
Substitute Teachers
Teacher Aide

Description:  As per Policy 2:220, after 18-months have passed since being made, the audio recording of a closed meeting is destroyed with Board approval.  

None this month

Description:  The following donation requests were made to the PTO by the Elizabeth Ide staff for purchase of materials aligned to the Common Core.

Kindergarten - $499.45
Music - $132.40
P.E. - $99.99

The PTO graciously approved their request.

Description:  Attached is a SASED Resolution for the dismissal of non-certified staff and non-renewal of first through third year probationary teachers and part-time teachers.  The SASED Board of Control has already taken action on these issues and we will affirm their action as an administrative agent.

I recommend that the Board of Education approve the SASED dismissal resolutions as presented.

Description:  Recommendation:  The Superintendent recommends that Consent Agenda Items A, B, C, D, E, and F be approved as presented.

Description:  This is an opportunity for Committee Chairs and individual Board members to update the entire Board on any pertinent committee activities. 

Description:  Due to the Board's action of approving a resolution to abate funds from the Working Cash fund to the Education Fund, the FY15 budget will need to be amended.  The process for amending a budget is identical to approving the original budget.  For this amended budget, public notification was provided view the newspaper on April 1, 2015,  it was available for public viewing for 30 days beginning April 1, and we will hold a public hearing at the May 7 Board meeting prior to approval. 

Description:  The Learning Never Stops Student Use Agreement may be accessed at https://docs.google.com/a/ccsd66.org/forms/d/1tWL8pqcXPIWeNX6m3LG4_TIpITv4fNTxald6SWidAK8/viewform.  See attachments for additional details and applicable board policies.

Description:  A Working Cash Abatement Resolution is provided for the Board's approval. This resolution is a vehicle by which the Board may accomplish their goal of appropriating Working Cash funds to targeted projects that impact student learning. This Working Cash Abatement Resolution will facilitate the transfer $323,000 from the Working Cash Fund to the Education Fund for the purchase of student devices in time for the 2015-16 school year.

Recommendation:  The Superintendent recommends that the Board approve the Working Cash Abatement Resolution in order to facilitate the legal transfer $323,000 from the Working Cash Fund to the Education Fund for the purchase of student devices prior to the 2015-16 school year.

Description:  Revisions to the Board Policy regarding the Prevention of and Response to Bullying, Intimidation, and Harassment are necessary due to recent changes in state law.  The proposed policy language includes model language provided by the DuPage County Regional Office of Education for all schools in DuPage County.  

Recommendation:  The Superintendent recommends that the Board approve the revisions to Board Policy 7:180 as presented.

Description:  The proposed 2015-16 Staffing Plan will be presented for the Board's approval.  The plan includes the addition of a 0.75 FTE Instructional Coach position to the existing 1.25 FTE positions, for a total of 2.0 FTE Instructional Coaches for next year. 

Recommendation:  The Superintendent recommends the Board approves the 2015-16 Staffing Plan as presented.

Description:  Based on the use of three Emergency Days (Jan. 7, 8, and Feb. 2), our last day of school will be moved back to Tuesday, June 9, 2015.  The revised 2014-15 School Calendar, as well as the required ISBE version of the revised calendar, are attached.

Recommendation:  The Superintendent recommends the Board approves the revised 2014-15 School Calendar, including June 9 as the last day for student attendance, as presented.

Description:  In order to increase student achievement by creating better opportunities for staff professional development and to increase the efficiency of our transportation department, it is recommended that the Ide and Prairieview school days be aligned for students and staff.  Please refer to the report provided at the March Board meeting for additional details.

Recommendation:  The Superintendent recommends the following bell schedules for the 2015-16 school year:  Elizabeth Ide Elementary and Prairieview Elementary 8:15-2:40 and Lakeview Jr. High 8:00-3:08.

Description:  As a follow up to the Gifted Task Force and Student Grouping presentations at the March 19 Committee of the Whole meeting, I am recommending that the Board approve the school-wide student grouping model that was presented and discussed.  The model involves heterogeneously grouped classrooms that have a narrowed range of abilities.  Students with identified unique learning needs are clustered in heterogeneously grouped classrooms.

Recommendation:  The Superintendent recommends that the Board approve the school-wide cluster grouping model that creates a learning environment in which all classrooms have a range of abilities and students with identified needs are clustered in heterogeneously grouped classrooms.

Description:  The last day to reorganize the BOE after the April 7th election is May 5, 2015.  We will probably need to hold a special meeting in order to accomplish this, but there is a chance we can include this as an agenda item on the April 20 Committee of the Whole agenda.  Additional details from the Election Commission should be available by April 9.

Recommendation:  The Superintendent recommends that the board establish a date for a special meeting in order to canvass election results as required by law and then reorganize the Board of Education accordingly.

Description:  The Communications Committee has discussed some options for the State of the District community engagement activity.  We are planning an event that enables Center Cass community members to learn more about how the Strategic Plan is being implemented.  

Our goal is to make this a meaningful experience for participants by having a brief overview from the Superintendent, and then small group breakout sessions for topics such as the Gifted Task Force report, Learning Never Stops 1:1 Initiative, balanced assessments, and facility needs.  We are currently seeking  Board input on additional topics for the breakout sessions or ideas for enhancing this event.

Description:  The Board may enter into executive session for the purpose of the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body 5ILCS120/2(c)(1) and collective negotiating matters 5ILCS120/2(c)(2).