November 20, 2024 - 6:30pm (Sign up for public comments will be open from 5:15pm - 6:15pm) - Board of Education Regular Meeting

1. CALL TO ORDER AND ROLL CALL

2. ADJOURN TO CLOSED SESSION(5:45p.m.)
Recommended motion:  Move to adjourn to closed session to discuss the following matter according to the exceptions provided in the Open Meetings Act and specified as follows:
•2(c)(1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity and
 

3. RECESS

4. RETURN TO PUBLIC SESSION

5. PLEDGE OF ALLEGIANCE

6. FOCUS ON STUDENTS AND GOOD NEWS REPORTS

6.A Benjamin Elementary Girls on the Run Program

6.B Towanda Elementary School Music Concerts and Stage

6.C Unit 5 Energy Star Awards

6.D Illinois School Board Members Day

7. PUBLIC HEARING

7.A  Public Hearing for the Application for Waiver or Modification of Mandates Within the School Code and/or Administrative Rules or Regulations (105 ILCS 5/10-19.05(d).

7.A1 Comments Regarding Public Hearing

8. SUPERINTENDENT COMMENTS

9. PUBLIC COMMENTS

10. REPORTS

10.A 2023 - 2024 Audit Report 

10.B Family Coordinator Impact 

10.C 2024-2025 Enrollment, Growth, and Achievement Report

10.D Facilities and Funding

10.E Preliminary 2024 Tax Levy Report

10.F 1st Reading of Board Policies, Administrative Procedures and Exhibits

10.F1 Section 2: Board of Education

10.F1a. Board Member Development

10.F1b. Immediately Available District Public Records and Web-Posted Reports and Records (revised 11-20-24)

10.F2 Section 3: General School Administration

10.F2a. Reporting Requirements for Building Principals Concerning
School Safety and Security

10.F3 Section 4: Operational Services

10.F3a. Comprehensive Safety and Security Program

10.F3b. Safety

10.F3c. Revenue and Investments

10.F3d. Purchases and Contracts

10.F4 Section 5:  Personnel

10.F4a. Fair Labor Standards Act Exemptions

10.F4b. Equal Employment Opportunity

10.F4c. Personal Technology and Social Media; Usage and Conduct

10.F4d. Workplace Harassment Prohibited

10.F4e. Abused and Neglected Child Reporting

10.F5 Section 6:  Instruction

10.F5a. Accelerated Placement Program Procedures

10.F5b. 6.20-AP1 Remote and/or Blended Remote Learning Day Plan(s)

10.F5c. 6.60-AP1 Comprehensive Health Education Program

10.F5d. 6.135 Accelerated Placement Program

10.F5e. 6.270 Guidance and Counseling Program

10.F5f. 6.60 Curriculum Content

10.F6 Section 7: Students

10.F6a. 7.190-AP4 Use of Isolated Time Out and Physical Restraint

10.F6b. 7.10 Equal Educational Opportunities

10.F6c. 7.100 Health, Eye, and Dental Examinations; Immunizations; and Exclusion of
Students

10.F6d. 7.180 Prevention of and Response to Bullying, Intimidation, and Harassment

10.G Requests for Information Pursuant to the Illinois Freedom of Information Act
The District has received and processed the following requests for information:

11. ACTION

11.A Resolution to approve the Application for Waiver or Modification of Mandates Within the School Code and/or Administrative Rules or Regulations (105 ILCS 5/10-19.05(d).

11.B Approve Facilities Agreement with BACC 

11.C Approve Bid For 5 Type-C Electric School Buses

12. CONSENT AGENDA
Dr. Weikle reviewed and recommended the following consent agenda items for approval

12.A Approval of Minutes
Minutes are not released for public viewing until approved by the Board of Education

12.A1 10.16.24 Closed Minutes 

12.A2 10.16.24 Regular Minutes

12.B Personnel Matters

12.C Payment of Bills and Payrolls

12.D Approve Finance Department Reports

12.D1 District Balance Sheet

12.D2 District Operating Statement

12.D3 Self Funded Ins Balance Sheet

12.D4 Self Funded Ins Operating Statement

12.E 2023 - 2024 Audit Report

12.E1 FY 24 Signed AFR

12.E2 FY 24 Signed CYEFR

12.E3 FY 24 Signed Financial Statements

12.E4 FY 24 Signed Governance Communication

12.E5 FY 24 Signed Single Audit

12.F Approve Requests for Authorization to Use Fire Prevention and Safety Funds

12.F1 KJHS Amendment # 45

12.F2 NCHS Amendment # 39

12.F3 NCWHS Amendment # 60

12.F4 Sugar Creek Amendment # 14

12.G Approve 25 - 26 Course to Career Guide 

12.H Approve 60 Month Equipment Maintenance and Cost Agreement with Watts Copy Systems for 2 Black and White Copier Systems.

12.I Approve Fiscal Year 2025 School Maintenance Grant Program(SMGP) Application Certification and Authorize Chief Financial Officer to Deliver it to the Regional Office of Education and Illinois State Board of Education

12.J Approve Board Policies, Administrative Procedures, and Exhibits

12.J1 Section 4:  Operational Services

12.J1a. Protecting the Privacy of Social Security Numbers (revised 10-16-24)

12.J1b. Treatment of Personally Identifiable Information Under Grant Awards (revised 10-16-24)

12.J1c. Preparing and Updating Disclosures Approved (revised 10-16-24)

12.J1d. Checklist for Internal Controls (revised 10-16-24)

12.J1e. Fraud, Waste, and Abuse Awareness Program (revised 10-16-24)

12.J1f. Inventory Management for Federal and State Awards (revised 10-16-24)

12.J1g. Letter to Employees Regarding Protecting the Privacy of Social Security Numbers (revised 10-16-24)

12.J1h. Statement of Purpose for Collecting Social Security Numbers (revised 10-16-24)

12.J1i. Statement for District Website Describing the Purpose for Collecting Social Security Numbers (NEW 10-16-24)

12.J1j. Identity Protection (revised 10-16-24)

12.J1k. Incurring Debt (revised 10-16-24)

12.J1l. Accounting and Audits (revised 10-16-24)

12.J2 Section 7:  Students

12.J2a. Name or Gender Identity Change Request (revised 10-16-24)

12.K Approve Student Activity Fund Establishments

12.K1 PJHS Student Activity Fund Establishments

12.L Approve Student Activity Fund Dissolutions

12.L1 PJHS Student Activity Fund Dissolutions

12.L2 NCWHS Student Activity Fund Dissolution

12.M Approve School Convenience Account Establishment

12.M1 PJHS School Convenience Account Establishment

12.N Approve School Convenience Account Dissolution

12.N1 PJHS School Convenience Account Dissolution

13. BOARD REPRESENTATIVE COMMITTEE MEETING REPORTS, ANNOUNCEMENTS AND COMMENTS

14. ADJOURNMENT