Wednesday, June 12, 2024 - 6:30pm (Sign up for public comments will be open from 5:15pm - 6:15pm) - Board of Education Regular Meeting

1. CALL TO ORDER AND ROLL CALL

2. ADJOURN TO CLOSED SESSION(5:30p.m.)
Recommended motion:  Move to adjourn to closed session to discuss the following matter according to the exceptions provided in the Open Meetings Act and specified as follows:
•2(c)(1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity and
•2(c)(2) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees and
•2(c)(11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.

3. RECESS

4. RETURN TO PUBLIC SESSION

5. PLEDGE OF ALLEGIANCE

6. PUBLIC HEARING

6.A Public Hearing on the Amended Budget for 2023-2024

6.A1 Comments Regarding Public Hearing

7. FOCUS ON STUDENTS AND GOOD NEWS REPORTS

7.A Good News - Act SO

7.B Staff Introductions

8. SUPERINTENDENT COMMENTS

9. PUBLIC COMMENTS

10. REPORTS

10.A 1st Reading of Board Policies, Administrative Procedures and Exhibits

10.A1 Section 2:  Board of Education

10.A1a. Administrative Procedure 2.150-AP1 Superintendent Committees

10.A1b. Administrative Procedure 2.170-AP1 Qualification Based Selection

10.A1c. Administrative Procedure 2.260-AP1 Guidelines for Investigating Complaints and Allegations of Misconduct

10.A1d. Administrative Procedure 2.260-AP2 Nondiscrimination Coordinator and Complaint Manager

10.A1e. Administrative Procedure 2.265-AP1 Title IX Sexual Harassment Response

10.A1f. Administrative Procedure 2.265-AP2 Formal Title IX Grievance Process

10.A1g. Exhibit 2.140-E1 Guidance for Board Member Communications, Including Email Use

10.A1h. Exhibit 2.250-E1 Written Request for District Public Records

10.A1i. Exhibit 2.250-E2 Immediately Available District Public Records and Web-Posted Reports and Records

10.A1j. Exhibit 2.265-E1 Title IX Sexual Harassment Glossary of Terms

10.A2 Section 4: Operational Services

10.A2a. Administrative Procedure 4.45-AP1 Insufficient Fund Checks

10.A2b. Administrative Procedure 4.55-AP1 Controls for the Use of District Credit and Procurement Cards

10.A2c. Exhibit 4.45-E1 Cover Page Documenting the Process to Seek Offset From the Illinois Office of the Comptroller

10.A2d. Exhibit 4.45-E2 Notice of Claim and Intent to Seek Debt Recovery; Challenge; and Response to Challenge

10.A3 Section 5:  Personnel

10.A3a. Administrative Procedure 5.10-AP1 Workplace Accommodations for Nursing Mothers

10.A3b. Administrative Procedure 5.90-AP1 Coordination with Childrens Advocacy Center

10.A4 Section 6: Instruction

10.A4a. Policy 6.50 School Wellness

10.A4b. Administrative Procedure 6.60-AP1 Comprehensive Health Education Program

10.A5 Section 7: Students

10.A5a. Policy 7.190 Student Behavior

10.A5b. Administrative Procedure 7.10-AP1 Transgender, Nonbinary, and Gender Non-Conforming Students

10.A5c. Administrative Procedure 7.20-AP1 Harassment of Students Prohibited

10.A5d. Exhibit 7.10-E1 Equal Educational Opportunities Within the School Community

10.A5e. Exhibit 7.190-E2 Student Handbook Checklist

10.B Requests for Information Pursuant to the Illinois Freedom of Information Act
The District has received and processed the following requests for information:

10.B1 FOIA List 06.12.24

11. ACTION

11.A Adopt the Amended Budget Resolution for McLean County Unit District No. 5, McLean and Woodford Counties for 2023-2024

12. CONSENT AGENDA

12.A Approval of Minutes
Minutes are not released for public viewing until approved by the Board of Education

12.A1 05.15.24 Closed Minutes

12.A2 05.15.24 Regular Minutes

12.B Personnel Matters

12.C Payment of Bills and Payrolls

12.C1 Bills & Payroll Reports

12.D Approve Finance Department Reports

12.D1 April 2024 Financial Statements

12.E Approve Board Policies, Administrative Procedures, and Exhibits

12.E1 Section 2:  Board of Education

12.E1a. Policy 2.40 Board Member Qualifications 

12.E1b. Policy 2.260 Uniform Grievance Procedure

12.E1c. Policy 2.265 Title IX Sexual Harassment Grievance Procedure

12.E1d. Policy 2.270 Discrimination and Harassment on the Basis of Race, Color, and National Origin

12.E2 Section 4: Operational Services

12.E2a. Policy 4.165 Awareness and Prevention of Child Sexual Abuse and Grooming Behaviors

12.E2b. Policy 4.190 Targeted School Violence Prevention Program

12.E3 Section 5:  Personnel

12.E3a. Policy 5.10 Equal Employment Opportunity 

12.E3b. Policy 5.20 Workplace Harassment Prohibited

12.E3c. Policy 5.120 Employee Ethics; Conduct; and Conflict of Interest 

12.E4 Section 7: Students

12.E4a. Policy 7.10 Equal Educational Opportunities

12.E4b. Policy 7.20 Harassment of Students Prohibited

12.E4c. Policy 7.180 Prevention of and Response to Bullying, Intimidation, and Harassment

12.E4d. Administrative Procedure 7.180-AP1 Prevention, Identification, Investigation, and Response to Bullying

12.E4e. Exhibit 7.180-AP1,E1 Resource Guide for Bullying Prevention

12.E4f. Exhibit 7.180-AP1,E2 Be a Hero by Reporting Bullying

12.E4g. Exhibit 7.180-AP1,E3 Memo to Staff Regarding Bullying

12.E4h. Exhibit 7.180-AP1,E4 Memo to Parents Guardians Regarding Bullying

12.E4i. Exhibit 7.180-AP1,E5 Report Form for Bullying

12.E4j. Exhibit 7.180-AP1,E6 Interview Form for Bullying Investigation

12.E4k. Exhibit 7.180-AP1,E7 Response to Bullying

12.F Approve 2024 Transportation Minivan Invitation To Bid (ITB) Results

12.G Approve Resolution Abating the Working Cash Fund of the District

12.H Approve Resolution of Interest Earned for 2023-2024 School Year

12.I Approve 2024-2025 District Insurance Renewals

12.J Approve Memorandum of Understanding for School Resource Officer Program

12.K Approve Services Agreement for Cartwheel for 24-25 School Year

12.L Approve 24-25 School Improvement Plans - Fox Creek Elementary, Sugar Creek Elementary, Pepper Ridge Elementary, and Kingsley Junior High 

12.M Approve Martin Hickman as a Delegated Authority for the School District Superintendent for ISBE Reports/Submissions for the Period of July 1, 2024 to June 30, 2025

12.N Appoint Martin Hickman as Treasurer for the District for the Period July 1, 2024 to June 30, 2025

12.O Appoint Emily Sargent as Clerk for the Board for the District for the Period July 1, 2024 to June 30, 2025

12.P Approve Overnight Trip Requests

13. BOARD REPRESENTATIVE COMMITTEE MEETING REPORTS, ANNOUNCEMENTS AND COMMENTS

14. ADJOURNMENT