Wednesday, October 18, 2023 - 6:30pm (Sign up for public comments will be open from 5:15pm - 6:15pm) - Board of Education Regular Meeting

1. CALL TO ORDER AND ROLL CALL

2. ADJOURN TO CLOSED SESSION(5:30p.m.)
Recommended motion:  Move to adjourn to closed session to discuss the following matter according to the exceptions provided in the Open Meetings Act and specified as follows:
•2(c)(1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity and
•2(c)(2) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.

3. RECESS

4. RETURN TO PUBLIC SESSION

5. PLEDGE OF ALLEGIANCE

6. FOCUS ON STUDENTS AND GOOD NEWS REPORTS

6.A Good News - EJHS Baseball Team

6.B Good News - National Pan-Hellenic Council

6.C Good News - April Schermann National Project Lead the Way Computer Science Teacher of the Year.

6.D Staff Introductions

7. SUPERINTENDENT COMMENTS

8. PUBLIC COMMENTS

9. REPORTS

9.A DELT Systems and Professional Learning Strands

9.B Strategic Planning Update

9.C 1st Reading of Board Policies, Administrative Procedures and Exhibits

9.C1 Section 2: Board of Education

9.C1a. Policy 2.160 District Legal Services

9.C1b. Policy 2.170 Procurement of Architectural Engineering and Land Surveying Services

9.C1c. Policy 2.200 Types of Board Meetings

9.C2 Section 4: Operational Services

9.C2a. Administrative Procedure 4.60-AP5 Federal Award Procurement Procedures

9.C2b. Exhibit 4.60-AP5,E1 Internal Procedures for Procurement Transactions

9.C3 Section 5: Personnel

9.C3a. Administrative Procedure 5.90-AP1 Coordination with Childrens Advocacy Center 

9.C3b. Administrative Procedure 5.90-AP2 Parent Guardian Notification of Sexual Misconduct

9.C3c. Exhibit  5.30-AP3, E1 EHR Letter to Applicants Current-Former Employer 

9.C4 Section 7: Students

9.C4a. Policy 7.180 Prevention of and Response to Bullying, Intimidation, and Harassment

9.C4b. Administrative Procedure 7.190-AP1 Student Handbook- Hazing Prohibited

9.C4c. Exhibit 7.185-E1 Memo to Parents-Guardians Regarding Teen Dating Violence

9.D Requests for Information Pursuant to the Illinois Freedom of Information Act
The District has received and processed the following requests for information:

10. CONSENT AGENDA

10.A Approval of Minutes
Minutes are not released for public viewing until approved by the Board of Education

10.A1 09.20.23 Closed Minutes

10.A2 09.20.23 Regular Minutes

10.B Personnel Matters

10.C Payment of Bills and Payrolls

10.C1 Bills and Payroll Reports

10.D Approve Finance Department Reports

10.D1 Financial Statements - Sept 2023

10.E Approve Board Policies, Administrative Procedures, and Exhibits

10.E1 Section 1 - School District Organization

10.E1a. Policy 1.10 District Legal Status

10.E2 Section 2: Board of Education

10.E2a. Policy 2.70 Vacancies on the Board - Filling Vacancies

10.E2b. Policy 2.260 Uniform Grievance Procedure 

10.E3 Section 3 - General School Administration

10.E3a. Policy 3.30 Chain of Command

10.E4 Section 4: Operational Services

10.E4a. Administrative Procedure 4.170-AP1 Comprehensive Safety and Security Program

10.E5 Section 5: Personnel

10.E5a. Policy 5.10 Equal Employment Opportunity

10.E5b. Policy 5.20 Workplace Harassment Prohibited

10.E5c. Policy 5.50 Drug and Alcohol Free Workplace; Tobacco Prohibition 

10.E5d. Policy 5.230 Maintaining Student Discipline

10.E5e. Policy 5.260 Student Teachers

10.E5f. Policy 5.285 Drug and Alcohol Testing For School Bus and Commercial Vehicle Drivers

10.E6 Section 6: Instruction

10.E6a. Policy 6.10 Educational Philosophy

10.E6b. Policy 6.30 Organization of Instruction

10.E6c. Policy 6.100 Using Animals in the Educational Program

10.E6d. Policy 6.135 Accelerated Placement Program

10.E6e. Policy 6.145 Migrant Students 

10.E6f. Policy 6.170 Title I Programs

10.E6g. Policy 6.190 Co-Curricular Activities

10.E6h. Administrative Procedure 6.135-AP1 Accelerated Placement Program Procedures

10.E7 Section 7: Students

10.E7a. Policy 7.20 Harassment of Students Prohibited

10.E7b. Administrative Procedure 7.190-AP6 Guidelines for Investigating Sexting Allegations

10.F Approve Requests for Authorization to Use Fire Prevention and Safety Funds

10.F1 Ten Year Survey - Normal West High School

10.G Approve Semi-Annual Review of Closed Session Minutes of Meetings Lawfully Closed According to the Exceptions Provided in the Open Meetings Act

10.H Approve of Destruction of Audio Recordings of Closed Minute Sessions from October 1, 2021 through March 31, 2022.

10.I Approve Board Agreements

10.J Approve Resolution Declaring Specific Equipment as Surplus and Qualified for Disposal

10.K Approve Fiscal Year 2024 School Maintenance Grant Program (SMGP) Round 1 Application Certification and Authorize Chief Financial Officer to Deliver it to the Regional Office of Education and Illinois State Board of Education
 

10.L Approve Three Year Agreement with Huddle Tickets, LLC for GoFan Online Ticketing Solution

10.M Approve Elementary Title I Schoolwide Plans 23-24

10.N Approve Overnight Trip Requests

11. BOARD REPRESENTATIVE COMMITTEE MEETING REPORTS, ANNOUNCEMENTS AND COMMENTS

12. ADJOURNMENT