April 12, 2017 at 7:00 PM - Board of Education Regular Meeting

1. CALL TO ORDER AND ROLL CALL 

2. CLOSED SESSION (5:30 P.M.)
Recommended motion: Move to adjourn to closed session to discuss the following matters according to the exceptions provided in the Open Meetings Act and specified as follows:
• 2(c)1 The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body including hearing testimony on a complaint ledged against an employee of the public body or again legal counsel for the public body to determine its validity.

3. RETURN TO PUBLIC SESSION (7:00 P.M.)

4. PLEDGE OF ALLEGIANCE

5. FOCUS ON STUDENTS AND GOOD NEWS REPORTS

5.A Unit Office Student Workers
Presenter: Dayna Brown

5.B Chiddix Junior High School Chess Team Recognition
Presenter: Dave Phillips

5.C Sugar Creek Staff and Student Recognition of NASA Classroom Project
Presenter: Wendy Davis

6. SUPERINTENDENT'S COMMENTS

7. PUBLIC COMMENTS

8. ACTION ITEMS

8.A Approve Resolution Authorizing the Superintendent to Enter Into Agreements For the Purchase of Transportation Vehicles in an Amount Not to Exceed $3,500,000
Presenter: Marty Hickman

9. CONSENT AGENDA

9.A Approval of Minutes
Minutes are not released for public viewing until approved by the Board of Education.

9.A1 March 8, 2017 Closed Session

9.A2 March 8, 2017 Regular Session

9.A3 March 22, 2017 Closed Session

9.A4 March 22, 2017 Regular Session

9.B Personnel Matters

9.B1 Resignations/Retirements/Releases/Terminations

9.B2 Employment

9.B3 Contract Revisions

9.B4 Leave Requests

9.C Payment of Bills and Payrolls

9.C1 Authorization to Pay Bills and Payrolls

9.C2 Payroll Detail Report

9.C3 Vendor Bill Listing

9.D Approve Requests for Authorization to Use Fire Prevention and Safety Funds

9.D1 Normal Community High School, Repairs to Storm Damaged Roof Area. Amendment #20

9.E Approve Request for Establishment of Student Activity Fund for Normal Community West High School Vocations

9.F Approve Request for Establishment of Student Activity Fund for Grove Elementary Robotics Club

9.G Approve 2017-2018 IESA Membership for Evans, Chiddix, Kingsley, and Parkside Junior High Schools

9.H Approve July 1, 2017- June 30, 2018 Agreement with GoSolutions

9.I Approve Donations to the District

9.I1 Scritchlow Enterprises Landscaping and HydroSeeding, Installation of Wheel Chair Accessible Sidewalk from Parkside Elementary to Parkside Junior High School Track. $10,102.57

9.I2 Cedar Ridge Elementary Student Council; Buddy Bench. $924.40.00

9.I3 State Farm Insurance, 450 Computer Monitors to the District. $0.00

9.J Approve 2016-2017 Last Day of School

9.K Approve Board Policies, Administrative Procedures, and Exhibits

9.K1 Section 3 - General School Administration

9.K1a. Policy 3.50 Administrative Personnel Other Than the Superintendent

9.K2 Section 4 - Operational Services

9.K2a. Policy 4.80 Accounting and Audits

9.K2b. Administrative Procedure 4.80-AP1 Checklist for Internal Controls

9.K2c. Policy 4.130 Free and Reduced-Price Food Services

9.K2d. Policy 4.150 Facility Management and Building Programs

9.K2e. Administrative Procedure 4.170-AP5 Unsafe School Choice Option

9.K2f. Policy 4.175 Convicted Child Sex Offender_ Screening_ Notifications (NEW Title)

9.K2g. Administrative Procedure 4.175-AP1 Criminal Offender Notification Laws_ Screening

9.K3 Section 5 - Personnel

9.K3a. Policy 5.10 Equal Employment Opportunity and Minority Recruitment

9.K3b. Policy 5.30 Hiring Process and Criteria

9.K3c. Administrative Procedure 5.30-AP2 Investigations

9.K3d. Policy 5.260 Student Teachers

9.K4 Section 6 - Instruction

9.K4a. Policy 6.15 School Accountability

10. REPORTS AND DISCUSSION

10.A Student Information System/Finance/Human Resources Solution Update
Presenter: Marty Hickman

10.B 1st Reading Board policies, Administrative Procedures, and Exhibits
Presenter: Barry Hitchins

10.B1 Section 2 - Board of Education

10.B1a. Policy 2.100 Board Member Conflict of Interest

10.B2 Section 4 - Operational Services

10.B2a. Policy 4.15 Identity Protection

10.B2b. Administrative Procedure 4.15-AP1 Protecting the Privacy of Social Security Numbers

10.B2c. Exhibit 4.15-E1 Letter to Employees Regarding Protecting the Privacy of Social Security Numbers

10.B2d. Exhibit 4.15-E3 Statement for Employee Manual or District Website Describing the District's Purpose for Collecting Social Security Numbers

10.B3 Section 5 - Personnel

10.B3a. Policy 5.120 Employee Ethics_ Conduct_ and Conflict of Interest (NEW Title)

10.B4 Section 7 - Students

10.B4a. Policy 7.30 Student Assignment_ Intra-District Transfer_ Eligibility (NEW Title)

10.B4b. Administrative Procedure 7.30-AP1 Open Attendance Areas_ Open Attendance Grade Levels (NEW)

10.B4c. Administrative Procedure 7.30-AP2 Attendance Exception (NEW #)

10.B4d. Policy 7.270 Administering Medicines to Students

10.B4e. Administrative Procedure 7.270-AP1 Dispensing Medication

10.C Requests for Information Pursuant to the Illinois Freedom of Information Act
Presenter: Curt Richardson
The District has received and processed one request for information.

10.C1 Sharon Murphy. Information provided was security camera footage of a car accident that occurred March 7, 2017, in front of Chiddix Junior High School.

10.D Board Representative Committee Meeting Reports

11. ANNOUNCEMENTS AND COMMENTS

12. ADJOURNMENT