December 14, 2016 at 7:00 PM - Board of Education Regular Meeting

1. CALL TO ORDER AND ROLL CALL

2. ADJOURN TO CLOSED SESSION (6:15 p.m.)
Recommended Motion: Move to adjourn to Closed Session to discuss the following matter according to the exceptions provided in the Open Meetings Act and specified as follows:
• 2(c)(1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.

3. RETURN TO PUBLIC SESSION (7:00 p.m.)

4. PLEDGE OF ALLEGIANCE

5. FOCUS ON STUDENTS AND GOOD NEWS REPORTS

5.A Unit 5 Schools Receives Unity Community Center Recognition
Presenter: Dayna Brown

5.B EJHS/CJHS Librarian Michelle Glatt Named School Librarian of the Year by the Illinois School Library Media Association
Presenter: Christopher McGraw

5.C EJHS Cross Country Earns 2nd Place Finish at IESA State Meet
Presenter: Christopher McGraw

6. SUPERINTENDENT COMMENTS

7. PUBLIC COMMENTS

8. ACTION ITEMS

8.A Adopt Resolution to Approve Rivian Project Development Agreement
Presenter: Curt Richardson

8.B Adopt Resolution for Levying Taxes and Authorizing Certificate of Tax levy for the Year 2016
Presenter: Marty Hickman

8.C Recommendation to Award a Contract to Mid-Illinois Mechanical, Inc., for a Ground Source Heating System and Domestic Water Pipe Replacement at Parkside Junior High School
Presenter: Joe Adelman

9. CONSENT AGENDA

9.A Approval of Minutes
Minutes are not released for public viewing until approved by the Board of Education

9.A1 Closed Session November 9, 2016

9.A2 Regular Session November 9, 2016

9.A3 Special Session November 16, 2016

9.B Personnel Matters

9.B1 Resignations/Retirements/Releases/Terminations

9.B2 Employment

9.B3 Contract Revisions

9.B4 Leave Requests

9.C Payment of Bills and Payrolls

9.C1 Summary of and Authorization to Pay Bills and Payrolls

9.C2 Payroll Detail Report

9.C3 Vendor Bill Listing

9.D Finance Department Reports

9.D1 Treasurer's Report

9.D2 Statement of Expenditures by Operating Fund

9.D3 Statement of Revenues by Operating Fund

9.E Approve Requests for Authorization to Use Fire Prevention and Safety Funds

9.E1 Normal Community High School HVAC Control Systems, Amendment  #18

9.F Approve Contract Agreement for Consulting Services between Unit 5 and Bushue Human Resources, Inc., January 1, 2017 to December 31, 2019

9.G Approve Resolution of the Board of Education of Community Unit School District No. 5, McLean and Woodford Counties, Illinois, Authorizing Jim Chipman to File Request to Intervene In Appeal Proceedings Before the Illinois Property Tax Appeal Board

9.H Approve Request for Establishment of a NCWHS Class of 2019 Activity Fund

9.I Approve Request for Establishment of Student Activity Fund for NCWHS Class of 2020

9.J Approve Requests for Overnight Trips

9.J1 NCWHS and NCHS Music Department All-State Students, Illinois Music Education Conference, January 26-28, 2017, Peoria, IL

9.J2 NCWHS Woodwind Quintet, Music For All National Festival, March 9-11, 2017, Indianapolis, IN

9.K Approve Board Policies, Administrative Procedures, and Exhbits

9.K1 Section 1 - School District Organization

9.K1a. Administrative Procedure 1.20-AP1 Checklist for Handling Intergovernmental Agreement Requests

9.K2 Section 2 - Board of Education

9.K2a. Policy 2.30 School District Elections

9.K2b. Policy 2.120 Board Member Development

9.K2c. Policy 2.125 Board Member Expenses (Re-written & NEW Title)

9.K2d. Exhibit 2.125-E1 Board Member Expense Reimbursement Form (Re-Written & NEW Title)

9.K2e. Exhibit 2.125-E2 Board Member Estimated Expense Approval Form (NEW)

9.K2f. Exhibit 2.125-E3 Resolution to Regulate Expense Reimbursements (NEW)

9.K2g. Policy 2.200 Types of Board Meetings

9.K2h. Administrative Procedure 2.200-AP1 Types of School Board Meetings

9.K2i. Exhibit 2.220-E2 Motion to Adjourn to Closed Meeting (NEW)

9.K2j. Exhibit 2.220-E4 Open Meeting Minutes (NEW)

9.K2k. Policy 2.250 Access to District Public Records (NEW Title)

9.K3 Section 6 - Instruction

9.K3a. Policy 6.310 High School Credit for Non-District Experiences_ Course Substitution_ Re-Entering Students

9.K4 Section 7 - Students

9.K4a. Policy 7.340 Student Records

9.K4b. Administrative Procedure 7.340-AP1 School Student Records

10. REPORTS AND DISCUSSION

10.A 1st Reading Board Policies, Administrative Procedures, and Exhibits
Presenter: Barry Hitchins

10.A1 Section 2 - Board of Education

10.A1a. Policy 2.70 Vacancies on the Board - Filling Vacancies

10.A1b. Exhibit 2.70-E1 Checklist for Filling Board Vacancy by Appointment

10.A1c. Exhibit 2.70-E2 Application to Fill Board of Education Vacancy

10.A1d. Exhibit 2.220-E8 School Board Records Maintenance Requirements and FAQs (NEW)

10.A1e. Administrative Procedure 2.250-AP1 Access To and Copying of District Public Records

10.A1f. Administrative Procedure 2.250-AP2 Protocols for Record Preservation and Development of Retention Schedules

10.A1g. Exhibit 2.250-E2 Immediately Available Public Records and Web-Posted Reports and Records

10.B Request for Information Pursuant to the Illinois Freedom of Information Act
Presenter: Curt Richardson

10.B1 SmartProcure. Information provided included specific information of purchasing records from August 11, 2016 through November 11, 2016.

10.B2 Elizabeth Grubar. Information provided included number of students who ride buses in the district and the current cost of that transportation to the district.

10.C Board Representative Committee Meeting Reports

11. ANNOUNCEMENTS AND COMMENTS

12. ADJOURNMENT