April 16, 2020 at 6:00 PM - Regular Meeting with Closed Session

1. Call to Order / Roll Call (A) (Mr. Fleck)
Call to order the April 16, 2020
Regular Meeting at __ p.m. A quorum must be met.
Roll Call: Ayes      / Absent     / Motion _____

2. Closed Session / Roll Call (A) (Mr. Fleck)
Move to enter into closed session at __ p.m. as indicated in the Open Meetings Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel; (2) Collective negotiating matters; (9) Student Disciplinary; (11) Litigation; (14) Discussion of minutes of meetings lawfully closed under this Act.
Members:  Mr. Geheren, Mr. Fleck, Mr. Gentry, Mr. Quagliano, Mrs. Melendy, Mr. Troy, Mrs. Maiorino
Roll Call: Ayes / Nays / Absent / Motion _____

2.1. Exit or Suspend Closed Session / Voice Call (A)
Move to exit or suspend closed session at __ p.m. and return to open session.
Voice Call: Ayes / Nays / Motion _____

3. Resume in Public Session / Roll Call (A) (Mr. Fleck) approx. 7:00 p.m.
Resume the Regular meeting at __ p.m.
Roll Call: Ayes / Absent / Motion _____

3.1. Action as Required / Roll Call (Mr. Fleck)
Will come from the Board. Roll Call: Ayes / Nays /Absent / Motion _____
Members: Mr. Fleck, Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mrs. Melendy, Mr. Troy, Mrs. Maiorino

4. Pledge of Allegiance (Mr. Fleck)

5. Public Comment (Mr. Fleck)
As per Policy 2:230, public comment can be made during this portion of the meeting. The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. To accommodate the virtual meeting, those seeking to make comment are encouraged to submit comments prior to the meeting via email to superintendent@district158.org to be read publicly at the meeting.

6. Revision and Adoption of the Agenda / Voice Call (A) (Mr. Fleck)
Move to adopt the agenda as presented (or with changes).
Voice Call: Ayes / Nays / Motion _____

7. Associate Superintendent's Report (R) (Ms. Lombard)
Updates will be provided at this time.
Recommendation: For informational purposes only.

8. Assistant Superintendent Learning and Innovation (R) (Dr. Schlichter)
Updates will be provided at this time.
Recommendation: For informational purposes only.

9. Chief Financial Officer/Treasurer (R) (Mr. Altmayer)
Updates will be given at this time.

9.1. Fiscal Services Reports (R) (Mr. Altmayer)
Mr. Altmayer will provide the Monthly Fiscal Updates and Activity Fund Balance Report.

9.2. Revenue and Expenditure Report (R) (Mr. Altmayer)
The monthly report is provided in the packet for review and comment.

10. Assistant Superintendent of HR Report (R) (Mr. Zehr)
Updates will be provided at this time.
Recommendation: For informational purposes only.

11. Chief Technology Officer (R) (Dr. Budzynski)
Updates will be given at this time.

12. Assistant Superintendent of Special Services (R) (Dr. del Castillo)
Updates will given at this time. 

13. Community Relations & Student Outreach (Mrs. Melendy, Mr. Geheren, Mrs. Maiorino)

13.1. Freedom of Information Act (FOIA) Requests (R) 
A monthly report on the FOIA requests is provided in the packet.
Recommendation: For informational purposes only.

14. Policy Committee (R) (Mrs. Maiorino-chair, Mr. Geheren, Mr. Troy)

14.1. Policy Updates (Mrs. Woods)

15. Buildings and Grounds Committee (Mr. Troy-chair, Mr. Fleck, Mr. Quagliano)

15.1. O&M Updates (R) (Mr. Renkosik)
Mr. Renkosik will report on O&M updates 

15.2. HHS Building Addition  (R) (Mr. Renkosik)
Mr. Renkosik will update the Board on the HHS Building Addition.

16. President's Report (Mr. Fleck)

17. Legislation Committee (Mrs. Melendy-chair, Mr. Fleck, Mrs. Maiorino)

17.1. Legislative Updates (R) (Mr. Fleck)
Mr. Fleck will provide legislative updates.

18. Action Items / Roll/ Voice Call (Mr. Fleck)
Action items require a motion and a second; discussion if needed; and roll or voice call.

18.1. Board of Education (Mr. Fleck)

18.1.1. Minutes (A) (Mrs. Stock)
The following minutes are presented for approval: 
Voice Call: Ayes / Nays / Motion _____

18.2. Human Resources Committee (Mr. Gentry-chair, Mrs. Melendy, Mr. Quagliano)

18.2.1. HR Personnel (A) (Mr. Zehr)
Seeking approval of the personnel reports provided and reviewed by the Board, which include explanation for resignations, retirements, terminations, employment, contract revisions, and leave requests, as presented.
Roll Call: Ayes / Nays / Motion _____

18.2.2. HEA MOU - Remote Learning (A) (Mr. Zehr)
Mr. Zehr will present the Memorandum of Understanding between HEA and the Board of Education.
Roll Call: Ayes / Nays /Absent / Motion _____
http://www.district158.org/covid-19/

18.2.3. Family Engagement Liaison Job Description (A) (Mr. Zehr)
Mr. Zehr will present the job description for the Family Engagement Liaison position.
Roll Call: Ayes / Nays / Absent / Motion _____

18.2.4. Assistant Director for Special Services Job Description (A) Mr. Zehr
Mr. Zehr will present the job description for the Assistant Director for Special Services. 
Roll Call: Ayes / Nays / Absent / Motion _____

18.2.5. HESPA MOU - Remote Learning (A) (Mr. Zehr)
Mr. Zehr will present the Memorandum of Understanding between HESPA and the Board of Education.
Roll Call: Ayes / Nays /Absent / Motion _____
http://www.district158.org/covid-19/

18.3. Finance Committee (Mr. Quagliano-chair, Mr. Fleck, Mr. Gentry)

18.3.1. Payables (A) (Mr. Altmayer)
Seeking approval of the following payables as issued: Purchase Orders at $2,192,875.15; Accounts Payable at $8,954.30; Imprest Checks at $67,953.67; Disbursements at $8,580,572.65; as presented.
Roll Call: Ayes (     ) / Nays (      ) / Motion _____.

18.3.2. FY21 Budget - Draft One - Summary Memorandum (A) (Mr. Altmayer)
Mr. Altmayer will present the FY21 budget draft one summary memorandum. Roll Call: Ayes / Nays / Motion _____

18.3.2.1. Propane Agreement (A) (Mr. Altmayer)
 Mr. Altmayer will seek approval of the attached Propane Agreement as presented.
Roll Call: Ayes/Nays/ Motion _

18.4. Buildings and Grounds Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck)

18.4.1. Pavement Improvements Bid 2020-19 (A) (Mr. Renkosik)
Mr. Renkosik will present the Pavement improvement Bid 2020-19 
Roll Call: Ayes / Nays / Absent / Motion _____

18.4.2. Refuse and Recycle Services Contract Extension (A) (Mr. Renkosik)
Mr. Renosik will present the Refuse and Recycle Services contract extension to the Board. 
Roll Call: Ayes / Nays /Absent / Motion _____

18.4.3. Proposed Change Order #026 for HHS Fine Arts Addition (A) (Mr. Renkosik)
Mr. Renkosik will present Change Order #026. 

18.5. Curriculum Committee (Mr. Geheren-chair, Mr. Gentry, Mr. Troy)

18.5.1. Science Review (A) (Dr. Schlichter)
Dr. Schlichter will present a report on the 6-12 science review outcomes, including proposed curriculum and materials. Materials will be on display for 30 days prior to approval.

18.5.2. PE and Health Review (A) (Dr. Schlichter)
Dr. Schlichter will present a report on the K-12 PE and Health review outcomes, including proposed curriculum and materials.
Roll Call: Ayes / Nays / Absent / Motion _____

18.5.3. Ombudsman Contract (A) (Dr. Schlichter)
Dr. Schlichter will present the renewal of the Ombudsman contract to provide educational services for the Huntley High School Alternative School (ALOP) program. 
Roll Call: Ayes / Nays / Absent / Motion _____

18.5.4. Business Accelerator Contract (A) (Dr. Schlichter)
Dr. Schlichter will present the contract for implementation of Business Accelerator at Huntley High School beginning on 2020-21. 
Roll Call: Ayes / Nays / Absent / Motion _____

18.5.5. 2020-21 IESA Membership Renewal (A) (Ms. Lombard)
Administration is recommending renewal of the IESA Membership for both Marlowe and Heineman
Middle Schools for the 2020-21 school year.
Roll Call: Ayes / Nays / Absent / Motion _____

18.5.6. 2020-21 IHSA Annual Renewal (A) (Ms. Lombard)
Administration is recommending renewal of Illinois High School Association (IHSA) membership of
Huntley High School (HHS) for the 2020-21 school year.
Roll Call: Ayes / Nays / Absent / Motion _____

18.6. Policy (A) (Mrs. Maiorino-chair, Mr. Geheren, Mr. Troy)

18.6.1. PRESS Update (A) (Dr. Rowe)
Changes to the following Board Policies as recommended in PRESS Update –  March 2020, Issue 103:  2:125, 2:160, 5:35, 5:60, 5:150, 5:280, 6:135, 6:280, 7:70, 7:90, 8:10, 8:30, 8:11004.16.20 – PRESS Policy Packet.pdf
Voice Call

18.6.2. Policy Update (A) (Mr. Altmayer)     
Requested change to Board Policy 4:60, Purchases and Contracts
Voice Call

18.6.3. Policy Addition (A) (Dr. Rowe)
Request to adopt Board Policy 3:41, Emergency Powers of Superintendent as recommended by District’s legal counsel.
Voice Call

18.6.4. Emergency Suspension of Policy Due to COVID-19 Pandemic – Resolution 2020.04.16 (A) (Dr. Rowe)
Mrs. Woods will seek the approval of the Board of the Resolution of Emergency Suspension of Policy Due to COVID-19 Pandemic as presented
Voice Call

18.6.5. Policy Update (A) (Dr. Rowe)
Administration requests the Policy Committee recommend the above policies be approved as a
second reading by the Board.
Voice Call

19. Public Comment (Mr. Fleck)

20. Adjournment (A) (Mr. Fleck)
Motion to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion _____