February 6, 2020 at 6:00 PM - Committee of the Whole with a closed session

1. Call to Order / Roll Call (A) (Mr. Fleck)
Call to Order the Committee of the Whole meeting for February 6, 2020 at __ p.m.
A quorum must be met.
Roll Call: Ayes / Absent / Motion __

2. Public Comment
As per Policy 2:230, public comment can be made during this portion of the meeting.

3. Pledge of Allegiance (Mr. Fleck)
The following students from the Heineman Snow Hawks Ski/Snowboard Club will lead us in Pledge.
Zoe Bishop, Noah Jensen, Madeline Lackovic, Ashley Phommasack, Jared Sztukowski, Logan Young. 

4. Revision and Adoption of the Agenda (A) (Mr. Fleck)
Motion to adopt the agenda as presented or with changes. Voice Call: Ayes / Nays / Motion __

5. Curriculum & Instruction (C&I) Committee (Mr. Geheren-chair, Mr. Gentry, Mr. Troy)

6.  Policy Committee (A) (Mrs. Maiorino - chair, Mr. Troy, Mr. Geheren)
PRESS Updates -- (Ms. Lombard)

7. Human Resources (HR) Committee (Mr. Gentry-chair, Mrs. Melendy, Mr. Quagliano)

7.1. Monthly Human Resources Updates (R) (Mr. Zehr)
Mr. Zehr will provide the monthly Human Resources project updates.

8. Finance Committee (Mr. Quagliano-chair, Mr. Gentry, Mr. Fleck)

8.1. Payables (A) (Mr. Altmayer)
Mr. Altmayer will seek approval of the purchase orders at $718,402.25; Imprest checks at $90,062.30;  accounts payable at $3,719.11; and disbursements issued at $1,610,357.97.

8.2. Revenue & Expenditures Report (R) (Mr. Altmayer)
The monthly Revenue and Expenditures Report are provided for review.

8.3. Fiscal Reports (R) (Mr. Altmayer)
The fiscal reports include the monthly fiscal update and Paid Activity Funds.

8.4. Revenue Contract (A) (Mr. Altmayer)
Mr. Altmayer will seek approval of the fundraising contracts as presented.

8.5. Establish the Fiscal Year (A) (Mr. Altmayer)
Administration is seeking approval of the Finance Committee to establish a fiscal year for Huntley Community SD158 as per 105ILCS 5/17-1, for the period of July 1, 2020 through June 30, 2021.

8.6. Designation of Person to Prepare a Tentative Budget (A) (Mr. Altmayer)
A resolution seeking appointment of Mr. Altmayer as the person to prepare a Tentative Budget of the Board will be presented.

9. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck)

9.1. Operations & Maintenance (O&M) Updates (R) (Mr. Renkosik)
Mr. Renkosik will provide on O&M projects updates.

9.2. FY20 O&M Department Annual Report (R) (Mr. Renkosik)
Mr. Renkosik will provide update on O&M Annual Report.

9.3. HHS Fine Arts Addition Construction Update (R) (Mr. Renkosik)
Mr. Renkosik will provide updates on HHS Fine Arts Addition. 

9.4. JCI Service Agreement for Mackeben Chiller Preventative Maintenance (A) (Mr. Renkosik)
Mr. Renkosik will present the service agreement, seeking approval of the Board at their next regular meeting.

9.5. Asphalt Crackfill, Sealcoat and Traffic Paint Bid (A) (Mr. Renkosik)
Mr. Renkosik will report the results of the bid opening with a recommendation for award.

9.6. HHS Fine Arts Addition Proposed Change Order (PCO #012) to Contract with Dupage Topsoil (A) (Mr. Rekosik)
Mr. Renkosik will present PCO2 to contract with Dupage Topsoil.

9.7. Stage Curtain and Pipe Frame Bid (A) (Mr. Rekosik)
Mr. Renkosik will present the results of the bid process with a recommendation for award.

9.8. Main Stage Theatrical Supply Inc.'s Proposal for Lighting for the Black Box Theatre Construction (A) (Mr. Renkosik)
Mr. Renkosik will present the proposal seeing the approval of the Board at its next regular meeting.

9.9. Lowery McDonnell Company's Proposal for Music Equipment Storage Lockers (A) (Mr. Renkosik)
Mr. Renkosik will present the proposal seeking the approval of the Board at its next regular meeting.

10. Legislation Committee (Mr. Fleck - chair, Mrs. Melendy, Mrs. Maiorino)

10.1. Legislation Updates (R) 
Mr. Fleck will provide Legislative updates.

11. Superintendent's Report (R) (Dr. Rowe)

11.1. Strategic Plan Mid-year Report (R) (Dr. Rowe)
Dr. Rowe will give the mid-year report on the District's Strategic Plan Indicators for 2020-21 school
year.

12. Board of Education (Mr. Fleck)

12.1. Board of Education - Minute Review (A) (Mrs. Stock)
The following draft meeting minutes are available for review and comment:
Regular Meeting January 16, 2020 and Closed Session Minutes for January 16, 2020

13. Closed Session  / Roll Call (A) (Mr. Fleck)
Move to enter into closed session at __ p.m. as indicated in the Open Meetings Act and 5ILCS120/2c for discussion of (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel; (2) Collective negotiating matters.
Roll Call: Ayes / Nays / Absent / Motion _

13.1. Exit Closed Session / Voice Call (A) (Mr. Fleck)
Move to exit closed session at __ p.m. and return to open session. Voice Call: Ayes / Nays/ Motion __

14. Resume in Public Session / Roll Call (A) (Mr. Fleck)
Resume the Committee of the Whole meeting at __ p.m. Roll Call: Ayes / Absent / Motion __

15. Adjournment (A) (Mr. Fleck)
Motion to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __