October 10, 2019 at 6:05 PM - Committee of the Whole with a closed session

1. Call to Order / Roll Call (A) (Mr. Fleck)  
Call to Order the Thursday, October 10, 2019 Committee of the Whole meeting at __ p.m. 
A quorum must be met.
Roll Call: Ayes (   )  / Nays (   )  / Absent (   )  / Motion __

2. Pledge of Allegiance 
Principal Jennifer Zayas will introduce the following Chesak Elementary students who will be leading the Pledge: Alyssa Armstrong, Vivian Heinrich, Alekzander Martil, and Nolan Smith.

3. Public Comment as per Policy 2:230
The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. A form is available at the agenda table. Please submit, prior to the meeting, to the Board President or Secretary.

4. Revision and Adoption of the Agenda (A) (Mr. Fleck)
Motion to adopt the agenda as presented or with changes.
Voice Call: Ayes (   )  / Nays (  )  / Motion ___

5. Curriculum Committee (Mr. Geheren-chair, Mr. Gentry, Mr. Troy)

5.1. ESSA and School Report Card Update (R) (Dr. Schlichter)
Dr. Schlichter will present an update on upcoming ESSA and Illinois School Report Card timelines for Fall 2019.

5.2. HHS International Trip, Europe, Global Leadership Summit   (A) (Dr. Schlichter)
Dr. Schlichter will present the Summer 2021 international trip to Europe for the Global Leadership Summit for approval.

6. Human Resources (HR) Committee (Mr. Gentry-chair, Mrs. Melendy, Mr. Quagliano)

6.1. Monthly Human Resources Updates (R) (Mr. Zehr)
Mr. Zehr will provide the monthly Human Resources project updates.

6.2. 2020-2021 School Calendar (A) (Ms. Lombard)
Ms. Lombard will present the 2020-21 School Calendar for approval.

6.3.  Intergovernmental Agreement with Fox River Grove School District No. 3 (A) (Dr. Rocio del Castillo and Mr. Zehr)

7. Finance Committee (Mr. Quagliano-chair, Mr. Fleck, Mr. Gentry)

7.1. Payables (A) (Mr. Altmayer)
Mr. Altmayer will seek approval of the Purchase Orders at $2,367,033.46; Accounts Payable at $10,461.48; Imprest checks at $109,269.31; and Disbursements issued at $8,659,002.39.

7.2. Revenues and Expenditures Report (R) (Mr. Altmayer)
Mr. Altmayer will highlight the Financial Executive Summary.

7.3. Revenue Contract (A) (Mr. Altmayer)
Mr. Altmayer will seek approval of the fundraising contracts as presented.

7.4. Monthly Fiscal Reports (R) (Mr. Altmayer)
Mr. Altmayer will give the monthly fiscal update and report on Paid Activity Funds.

7.5. Photo Bid Amendment (A) (Ms. Lombard)
Ms. Lombard will present the Photo Bid Amendment with Lifetouch National School Studios for approval by the Board at the next regular BOE meeting.

7.6. Expansion and Modernization of Transportation Systems (A) (Ms. Lombard and Dr. Budzynski)
Dr. Budzynski and Ms. Lombard will provide information on recommended transportation upgrades through an agreement with Tyler Technologies to improve various aspects of District 158's transportation services.

8. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck)

8.1. O & M Updates (R) (Mr. Renkosik)
Mr. Renkosik will provide the monthly O&M Update Report.

8.2. Change Order No. 2 to Contract with L. Marshall Inc. (A) (Mr. Renkosik)
Mr. Renkosik will present Change Order No. 2 the Contract with L. Marshall Inc.

8.3. Change Order No. 1 to Contract with Johnson Floor Company (A) (Doug Renkosik)
Mr. Renkosik will present Change Order No. 1 to Contract with Johnson Floor Company.

8.4. HHS Fine Arts Addition Construction Update (R) (Mr. Renkosik)
Mr. Renkosik will provide an update on the HHS Fine Arts Addition Construction project.

8.5. Fruin Farms Contract Extension (A) (Mr. Renkosik)
Mr. Renkosik will present the Fruin Farms contract extension for approval.

9. Legislation Committee (Mr. Fleck-chair, Mrs. Melendy, Mrs. Maiorino Scheiblein)

10. Board of Education (Mr. Fleck)

10.1. Minutes (A) (Mrs. Stock)
The following meeting minutes have been prepared for review and approval: September 5, 2019 COW Meeting; September 19, 2019 Regular Meeting; September 19, 2019 Budget Meeting; September Special Meeting 19, 2019; and Closed Session for September 5, 2019 and September 19, 2019. 

11. Closed Session / Roll Call (A) (Mr. Fleck)
Motion to enter into closed session at ___ p.m. as indicated in the Open Meetings Act and 5ILCS120/2c for discussion of (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel; (2) Collective Bargaining Negotiations; (21) Discussion of minutes of meetings lawfully closed under this Act. Roll Call: Ayes / Nays / Absent / Motion ___

11.1. Exit or Suspend Closed Session / Voice Call (A) (Mr. Fleck)
Motion to exit closed session at _ p.m. and return to open session.
Voice Call: Ayes / Nays / Motion _

12. Resume in Public Session / Roll Call (A) (Mr. Fleck)
Resume the Committee of the Whole meeting at ____ p.m.
Roll Call: Ayes  / Nays/ Absent  / Motion _

13. Action as Required  Roll/Voice Call (Mr. Fleck)
Action will come from the Board.
Roll/Voice Call: Ayes / Nays / Absent / Motion:___

14. Adjournment (A) (Mr. Fleck)
Motion to adjourn the meeting at __ p.m.
Voice Call: Ayes  (  ) / Nays (   ) / Motion _