October 17, 2019 at 6:00 PM - Regular Meeting with Closed Session

1. Call to Order / Roll Call (A) (Mr. Fleck)
Call to Order the Regular Board of Education meeting for Thursday, October 17, 2019 at ____ p.m.  A quorum must be met.
Roll Call: Mr. Fleck, Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mrs. Melendy, Mr. Troy, Mrs. Maiorino    
Ayes (    )   / Nays (    )  / Absent (    )  Motion ____

2. Closed Session  / Roll Call (A) (Mr. Fleck)
Move to enter into closed session at ____ p.m. as indicated in the Open Meetings Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel, 5 ILCS.120/2(c)(1).(2) Collective Bargaining Matters  (9) Student Disciplinary, 5 ILCS 120/2(c)(9)  (14) Discussion of minutes of meetings lawfully closed under this Act, 5 ILCS 120/2(c)(21).
 Roll Call: Mr. Fleck, Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mrs. Melendy, Mr. Troy, Mrs. Maiorino
  Ayes (    )  / Nays (    )   /    Absent (    )   / Motion ____

2.1. Exit or Suspend Closed Session / Voice Call (A) (Mr. Fleck)
Motion to exit or suspend closed session at  _____ p.m. and return to open session.
  Voice Call: Ayes  (     ) / Nays (    ) / Absent  (       ) Motion ____.

3. Resume in Public Session / Roll Call (A) (Mr. Fleck)
Resume the Regular Meeting at ____ p.m.
Voice Call: Ayes: (    ) / Nays (    ) / Absent (    ) Motion __.
Members:  Mrs. Melendy, Mr. Gentry, Mr. Quagliano, Mr. Troy, Mr. Geheren, Mr. Fleck, Mrs. Maiorino

3.1. Action as required / Roll / Voice Call  (Mr. Fleck)
Will come for the Board. Roll / Voice Call : Ayes (    ) / Nays (    ) / Absent (    ) Motion __.
Members: Mr. Fleck, Mr. Gentry, Mr. Troy, Mr. Geheren, Mr. Quagliano, Mrs. Melendy, Mrs. Maiorino

4. Pledge of Allegiance 
Principal Zayas and students from Chesak Elementary School leading the Pledge are: Andrew Condon, Teegan Klemencic, Gianna Passarelli, Collin Schaffer, Madalynn Warzecha

5. Public Comment as per Policy 2:230
Members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. A form is available at the agenda table. Please submit, prior to the meeting, to the Board President or Secretary.

6. Revision and Adoption of the Agenda / Voice Call (A) (Mr. Fleck)
Motion to adopt the agenda as presented or with changes.
Voice Call: Mr. Gentry, Mr. Fleck, Mr. Quagliano, Mr. Geheren, Mrs. Melendy, Mrs. Maiorino, Mr. Troy 
Ayes (    )  / Nays (    )   / Absent (    )  Motion __

7. Associate Superintendent's Report (R) (Ms. Lombard)
Updates will be given at this time. 

8. Assistant Superintendent Learning and Innovation (R) (Dr. Schlichter)
Updates will be given at this time.

9. Chief Financial Officer/Treasurer (R) (Mr. Altmayer)
Updates will be given at this time.

10. Assistant Superintendent Human Resources (R) (Mr. Zehr)
Updates will be given at this time.

11. Director of Information Technology (R) (Dr. Budzynski)
Updates will be given at this time. 

12. Assistant Superintendent of Special Services (R) (Dr. Del Castillo)
Dr. Del Castillo will report updates.

13. Community Relations & Student Outreach (R) (Mr. Armstrong)

13.1. Freedom Of Information Act (FOIA) Requests (R) (Mr. Armstrong)
Recommendation: For informational purposes only

14. Superintendent's Report (R) (Dr. Rowe)
Updates will be given at this time.

15. President's Report (R) (Mr. Fleck)
Updates will be given at this time.

16. Consent Items (A) / Roll Call (Mr. Fleck)
All of the following Consent Agenda items have gone through the Committee of the Whole. Prior to adoptions, revisions are presented here. 
Roll Call: Ayes (    ) / Nays (    ) / Absent (    ) Motion __.
Members: Mr. Fleck, Mr. Gentry, Mr. Troy, Mr. Geheren, Mr. Quagliano, Mrs. Melendy, Mrs. Maiorino

16.1. Board of Education- Minute Review (A) (Mrs. Stock)
Seeking Approval of the following Minutes from the Sept. 5th Special Mtg., Sept 5th COW, Sept. 19th Reg. Mtg., Sept. 5th Closed Session, and Sept. 19th Closed Session.

16.2. HR Personnel Report (A) (Mr. Zehr)
Seeking approval of the Personnel Reports provided and reviewed by the Board which includes explanation for resignations, retirements, terminations, employment, contract revisions, and leave requests as presented. 

16.3. Payables (A) (Mr. Altmayer)
Mr. Altmayer will seek approval of the Purchase Orders at $2,367,033.46; Accounts Payable at $10,461.48; Imprest checks at $109,269.31; and Disbursements issued at $8,659,002.39.

16.4. Revenue Contract (A) (Mr. Altmayer)
Seeking approval of the fundraising contracts as presented.

16.5. HHS International Trip, Europe, Global Leadership Summit (A) (Dr. Schlichter)
The Summer 2021 international trip to Europe for the Global Leadership Summit is presented for approval.

16.6. 2020-2021 School Calendar (A) (Ms. Lombard)
The 2020-2021 School Calendar is presented for approval. 

16.7. Intergovernmental Agreement with Fox River Grove School District No. 3 (A) (Dr. Rocio del Castillo and Mr. Zehr)
The Intergovernmental Agreement with Fox River Grove School District 3 regarding vision itinerant services is presented for approval.

16.8. Photo Bid Amendment (A) (Ms. Lombard)
 The Photo Bid Amendment with Lifetouch National School Studios is presented for approval. 

16.9. Change Order No. 2 to Contract with L. Marshall Inc. (A) (Mr. Renkosik)
Change Order No. 2 the Contract with L. Marshall Inc. is presented for approval. 

16.10. Change Order No. 1 to Contract with Johnson Floor Company (A) (Doug Renkosik)
Change Order No. 1 to Contract with Johnson Floor Company is presented for approval. 

16.11. PRESS Policy Revisions – Second Reading- (A) (Lorie Woods)

17. Items Removed from the Consent Agenda (A) (Mr. Fleck)
Items removed from the Consent Agenda are discussed separately and may require a roll call vote.
Voice / Roll Call:  Ayes (    ) / Nays (    ) / Absent  (    )

18. Action Items / Roll Call (A) (Mr. Fleck)
(Action items may or may not have gone through committee and require separate action.)

18.1. FY2019 Audit and Annual Financial Report (AFR) (A) (Mr. Altmayer)
Mr. Chris Scalet from Evans, Marshall & Peace will present the FY19 Audit and AFR. Administration is seeking approval of the FY19 Audit and AFR. 
Roll Call:  Ayes (   ) Nay (   ) / Motion __

18.2. Supplemental Purchase Orders and Supplemental Accounts Payable (A) (Mr. Altmayer)
Mr. Altmayer provided the Supplemental Purchase Orders Report at $181,648.07 and the Supplemental Accounts Payable Report at $14,963.49 seeking approval to issue payment.
Roll Call: Ayes (    ) / Nays (    ) / Absent (    ) Motion __.

18.3. Expansion and Modernization of Transportation Systems (A) (Ms. Lombard and Dr. Budzynski)
Dr. Budzynski and Ms. Lombard will provide information on recommended transportation upgrades through an agreement with Tyler Technologies to improve various aspects of District 158's transportation services.

18.4. Fruin Farms Contract Extension (A) (Mr. Renkosik)
Mr. Renkosik will present the Fruin Farms contract extension for approval.

19. Public Comment as per Policy 2:230 (Mr. Fleck)
The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. A form is available at the agenda table. Please submit, prior to the meeting, to the Board President or Secretary.

20. Adjournment (A) (Mr. Fleck)
Motion to adjourn the meeting at __ p.m. Voice Call: Ayes  (    )  / Nays (     )  / Motion __.

21. Action Items / Roll Call (A) (Mr. Fleck)
(Action items may or may not have gone through committee and require separate action.)