June 6, 2019 at 6:00 PM - Committee of the Whole with a closed session

1. Call to Order / Roll Call (A) (Mr. Fleck)
Motion to Call to Order the Committee of the Whole meeting for Thursday, June 6, 2019 at ___ p.m. A quorum must be met.
Roll Call: Ayes / Absent / Motion _
Members: Mr. Fleck, Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mrs. Melendy, Mr. Troy, Mrs. Maiorino

2. Pledge of Allegiance (Mr. Fleck)
Ms. Gotsch's class from Martin Elementary will lead us in the pledge. 

3. Academic Spotlight: Dual Language (R) (Dr. Schlichter)
Dr. del Castillo will be joined by dual language teachers, parents, and students to share student celebrations and successes.

4. Public Comment
As per Policy 2:230, the members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. A form is available at the agenda table. Please submit, prior to the meeting to the Board President or Secretary.

5. Revision and Adoption of the Agenda (A) (Mr. Fleck)
Motion to adopt the agenda as presented or with changes.

6. Curriculum and Instruction Committee (Mr. Geheren-chair, Mr. Gentry, Mr. Troy)

6.1. Consolidated District Plan (A) (Dr. Schlichter)
Dr. Schlichter will present the Consolidated District Plan, a state-mandated plan to guide the use of federal grants, for approval.

6.2. SEL Review Needs Assessment Report (R) (Dr. Schlichter)
Dr. Schlichter will present a report on the Social Emotional Learning needs assessment. This report aligns with Strategic Plan measure 2.2.

6.3. Equity Needs Assessment Report (R) (Dr. Schlichter)
Dr. Schlichter and Dr. del Castillo will present a report on the Educational Equity needs assessment. This report aligns with Strategic Plan measure 2.4.

6.4. Student Handbooks (A) (Ms. Lombard)
Administration is recommending approval of the 2019-2020 Student Handbooks for all of the elementary schools, both middle schools, and high school, as presented; including the Athletic Handbooks.

7. Finance Committee (Mr. Quagliano-chair, Mr. Fleck, Mr. Gentry)

7.1. Payables (A) (Mr. Altmayer)
Mr. Altmayer will present the purchase orders at $2,838,293.32; accounts payable at $4,535.40; imprest checks at $70,541.88; and disbursements issued at $7,901,549.36 for approval.
Recommendation: Seeking approval of the Board at their next regular meeting.

7.2. Revenue & Expenditures Report (R) (Mr. Altmayer)
The monthly Revenue and Expenditures Report is for review.
Recommendation: For informational purposes only.

7.3. Fiscal Reports (R) (Mr. Altmayer)
The Paid Activity Fund reports and Monthly Fiscal Update are provided by Mr. Altmayer.
Recommendation: For informational purposes only.

7.4. Designation of Depositories (A) (Mr. Altmayer)
In accordance with Illinois School Code 105ILCS 5/8-7, Administration provides a listing of official depositories for funds of the School District. Seeking approval of the resolution in accordance with 105ILCS 5/8-7.
Recommendation: Seeking approval of the Board at their next regular meeting.

7.5. Signatories for Bank / Financial Accounts (A) (Mr. Altmayer)
As per Policy 4:72, two signatories, the Treasurer and Superintendent, are required on Bank / Financial Accounts as indicated. Administration is recommending that Mark Altmayer - CFO/Treasurer and Dr. Scott Rowe - Superintendent, be approved as signatories for all bank / financial accounts.
Recommendation: Seeking approval of the Board at their next regular meeting.

7.6. Notice of Appointment of Treasurer / Treasurer's Bond (A) (Mr. Altmayer)
Administration will seek renewal of Mr. Altmayer for appointment of Treasurer / Surety Bond for the 2019-2020 school year.
Recommendation: Seeking approval of the Board at their next regular meeting.

8. Human Resources (HR) Committee (Mr. Gentry-chair, Mr. Quagliano, Mrs. Melendy)

8.1. Monthly HR Report (R) (Mr. Zehr)
Mr. Zehr will provide the monthly Human Resources project updates.

8.2. Assistive Technology Facilitator Job Description (A) (Mr. Zehr)

8.3. Performing Arts Center (PAC) Assistant Technical Director Job Description (A) (Mr. Zehr)

8.4. Performing Arts Center (PAC) Technical Director Job Description  (A) (Mr. Zehr)

9. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck)

9.1. Operations & Maintenance (O&M) Updates (R) (Mr. Renkosik)
Mr. Renkosik will provide on O&M projects updates.
Recommendation: For informational purposes only.

9.2. HHS Fine Arts Addition Construction Update (R)
Mr. Renkosik will provide updates on the HHS Fine Arts Addition.

9.3. Cash Farm Rental Agreement Amendment #1 (A) (Mr. Renkosik)
Mr. Renkosik will present a proposed amendment to the District's Cash Farm Rental Agreement.

10. Legislation Committee (Mr. Fleck-chair, Mrs. Melendy, Mrs. Maiorino)

10.1. Legislation Updates (R) (Mr. Fleck)
Mr. Fleck will provide updates on current legislation. 
Recommendation: For informational purposes only.

11. Board of Education (President-Mr. Fleck)

11.1. Membership Renewals with IASB and LUDA for 2019-2020 (A) (Dr. Rowe)
The annual membership renewals are due July 1, 2019 for IASB (Illinois Association of School Boards) at $12,363.00 and LUDA (Large Unit District Association) $3,500.00 Administration is recommending continuing both memberships for 2019-2020.

11.2. Professional Services Agreement with Unicom/ARC for Strategic Planning Services (A) (Dr. Rowe)
Seeking approval to engage in professional services agreement for construction of 2020-2025 Strategic Plan with Unicom/ARC for a contracted service fee totaling $44,100.

11.3. Board of Education - Minute Review (A) (Mrs. Stock)
The following draft minutes are available for review and comment: May 2, 2019 COW and May 16, 2019 Regular. 

11.4. Board of Education Closed Session Minutes (A) (Mrs.Stock)
Seeking approval of the Board of the May 2, 2019 and May 16, 2019.

11.5. Designation of Newspaper (A) (Dr. Rowe)
For affirmation of the Board for continuance with the Daily Herald as the official newspaper of Huntley Community School District 158.

11.6. Closed Session / Roll Call (A) (Mr. Fleck)
Move to enter into closed session at __ p.m. as indicated in the Opens Meeting Act and 5ILCS120/2c for discussion of (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel, (2) Collective Bargaining Negotiations, (11) Litigation, (21) Discussion of minutes of meetings lawfully closed under this Act. Roll Call: Ayes / Nays/ Absent / Motion __

11.6.1. Exit Closed Session / Voice Call (A) (Mr. Fleck)
Motion to exit closed session at __ p.m. and return to open session. Voice Call: Ayes / Nays / Motion __

11.7. Resume in Public Session / Roll Call (A) (Mr. Fleck)
Motion to resume the Committee of the Whole meeting at __ p.m. Roll Call: Ayes / Absent / Motion __

12. Adjournment (A) (Mr. Fleck)
Move to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __