February 7, 2019 at 6:00 PM - Committee of the Whole with a closed session - Will start at approximately 6:25 or immediately following the Special MTG

1. Call to Order / Roll Call (A) (Mr. Fleck)
Call to Order the Committee of the Whole meeting for February 7, 2019 at __ p.m. A quorum must be met. Roll Call: Ayes / Absent / Motion __

2. Public Comment
As per Policy 2:230, public comment can be made during this portion of the meeting.

3. Revision and Adoption of the Agenda (A) (Mr. Fleck)
Motion to adopt the agenda as presented or with changes. Voice Call: Ayes / Nays / Motion __

4. Curriculum & Instruction (C&I) Committee (Mr. Geheren-chair, Mr. Gentry, Mrs. Melendy)

4.1. Elementary Band/Orchestra (A) (Dr. Schlichter)
Dr. Schlichter will present a concept for elementary band and orchestra programming.

4.2. District Management Group (A) (Ms. Lombard)
Ms. Lombard will present a proposal from DMGroup for special education review services, including a deep study of supports for both students with and without IEPs, access to DMGroup's proprietary databases, and a Comprehensive External-Facing Findings Report, at a total cost of $95,000.00 as outlined in the attached proposal.

5.  Policy Committee (A) (Mrs. Melendy, Mr. Troy, Mrs. Walker)
PRESS Updates -- (Ms. Lombard)
 Recommended Changes for Board Policy November 2018, Issue 99

6. Human Resources (HR) Committee (Mr. Gentry-chair, Mr. Troy, Mr. Geheren)

6.1. HR Updates (R) (Mr. Zehr)
Mr. Zehr will report on Human Resources updates.

6.2. Creation of a New Course Memorandum of Understanding (A) (Mr. Zehr)
Seeking approval at the next Regular Board Meeting of the Memorandum of Understanding between HEA and the Board of Education regarding the creation of a new course.

6.3. FY20 Staffing Tiers  (R) (Mr. Zehr)
Mr. Zehr will seek approval of the proposed staffing hires positions for the 2019-2020 school year, as the budget permits.

7. Finance Committee (Mr. Quagliano-chair, Mr. Gentry, Mr. Fleck)

7.1. Payables (A) (Mr. Altmayer)
Mr. Altmayer will seek approval of the purchase orders at $2,540,239.41; Imprest checks at $88,944.54;  accounts payable at $2,619.87; and disbursements issued at $1,714,087.22.

7.2. Revenue & Expenditures Report (R) (Mr. Altmayer)
The monthly Revenue and Expenditures Report are provided for review.

7.3. Fiscal Reports (R) (Mr. Altmayer)
The fiscal reports include the monthly fiscal update and Paid Activity Funds.

7.4. Establish the Fiscal Year (A) (Mr. Altmayer)
Administration is seeking approval of the Finance Committee to establish a fiscal year for Huntley Community SD158 as per 105ILCS 5/17-1, for the period of July 1, 2019 through June 30, 2020.

7.5. Designation of Person to Prepare a Tentative Budget (A) (Mr. Altmayer)
A resolution seeking appointment of Mr. Altmayer as the person to prepare a Tentative Budget of the Board will be presented.

7.6.  Extra-Curricular Committee Recommendations (A) (Mr. Altmayer)
The Huntley Extra-Curricular Committee reviewed and recommended additional stipend positions for the 2019-2020 school year. Administration is recommending approval as presented.

8. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Fleck)

8.1. Operations & Maintenance (O&M) Updates (R) (Mr. Renkosik)
Mr. Renkosik will provide on O&M projects updates.

8.2. FY19 O&M Department Annual Report (R) (Mr. Renkosik)
Mr. Renkosik will provide update on O&M Annual Report.

8.3. FY20 O&M Capital Projects report (R) (Mr. Renkosik)
Mr. Renkosik will report on the Capital Projects 

8.4. Asphalt Crackfill, Sealcoat and Traffic Paint Bid # 2019-43 (A) (Mr. Renkosik)
The Administration recommends the Building Committee make a recommendation to the Board of Education to award the Base Bid for Asphalt Crackfill, Sealcoat and Traffic Paint Bid # 2019-43 to Denler Inc. in the amount of $51,000.00 at the February 21, 2019 Regular Board Meeting.

9. Legislation Committee (Mr. Fleck - chair, Mr. Quagliano)

9.1. Legislation Updates (R) 
Mr. Fleck will provide Legislative updates.

10. Board of Education (Mr. Fleck)

11. Board of Education - Minute Review (A) (Mrs. Stock)
The following draft meeting minutes are available for review and comment:
 the Regular Meeting January 17, 2019 and Closed Session Minutes for January 17,2019. 

12. Closed Session  / Roll Call (A) (Mr. Fleck)
Move to enter into closed session at __ p.m. as indicated in the Open Meetings Act and 5ILCS120/2c for discussion of (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel; (2) Collective negotiating matters.
Roll Call: Ayes / Nays / Absent / Motion _

12.1. Exit Closed Session / Voice Call (A) (Mr. Fleck)
Move to exit closed session at __ p.m. and return to open session. Voice Call: Ayes / Nays/ Motion __

13. Resume in Public Session / Roll Call (A) (Mr. Fleck)
Resume the Committee of the Whole meeting at __ p.m. Roll Call: Ayes / Absent / Motion __

14. Adjournment (A) (Mr. Fleck)
Motion to adjourn the meeting at __ p.m. Voice Call: Ayes / Nays / Motion __